Interview for Data Entry Administrator - Discover Great Care Jobs and Jobs In Care Today

This question is optional.
You can skip it

jobsincare
Practice Interview

Data Entry Administrator • Bolton
Dr Mirza & Partners

Thank you for your interest in the position of Data Entry Administrator in Bolton with Dr Mirza & Partners.

This is a video practice interview and we use your computer's webcam & microphone device's camera phone's camera to record your answers.

We record your answers one at a time. The whole thing should take you less than five minutes.

Interview Progress What to expect Continue below

You've already answered some of these questions.

We've marked the ones that you've done with a check

You can continue the interview below.

First, we'll enable your camera & microphone and then ask you to record a short introduction about yourself, about 30 seconds long, to make sure your camera is working ok.

Then, we'll ask you to answer one or more questions of your choice from the list below:

1. Can you tell us about your previous experience with data entry or administrative roles, particularly in a medical or healthcare setting? Can you tell us about your previous experience with data entry or administrative roles, particularly in a medical or healthcare setting?

2. What computer software systems are you familiar with, and how have you used them in past roles? What computer software systems are you familiar with, and how have you used them in past roles?

3. This role involves processing clinical letters and adding sensitive medical documentation to patient records. How would you approach this task, and what challenges do you anticipate? This role involves processing clinical letters and adding sensitive medical documentation to patient records. How would you approach this task, and what challenges do you anticipate?

4. As the Data Entry Administrator, you’ll be required to provide relief cover for the Medical Secretary. How comfortable are you with adapting to different administrative tasks and working collaboratively with other team members? As the Data Entry Administrator, you’ll be required to provide relief cover for the Medical Secretary. How comfortable are you with adapting to different administrative tasks and working collaboratively with other team members?

5. How do you approach learning new systems or processes? Can you give an example from your past experience? How do you approach learning new systems or processes? Can you give an example from your past experience?

6. If you received a patient record that appeared incomplete or had discrepancies, how would you handle this situation? If you received a patient record that appeared incomplete or had discrepancies, how would you handle this situation?

7. This role emphasises the importance of health and safety procedures. Can you explain how you have previously ensured compliance with health and safety policies in your past roles? This role emphasises the importance of health and safety procedures. Can you explain how you have previously ensured compliance with health and safety policies in your past roles?

8. What do you understand about GDPR and how it applies to the role of a Data Entry Administrator in a GP surgery? What do you understand about GDPR and how it applies to the role of a Data Entry Administrator in a GP surgery?

Display all questions

You can answer as many of these questions as you want. Good luck!

1. Can you tell us about your previous experience with data entry or administrative roles, particularly in a medical or healthcare setting?

quepzopK General Experience and Skills

This question is optional. You can skip it

Saving...

Please wait...

The preview image will be black while recording; please just continue to record your answer as normal.

Interview Summary
• Check and Send

Role: Data Entry Administrator in Bolton

Interviewed on Wednesday 16 April 2025 at 10:18.

If everything looks good then click below to send your interview.
Your interview will also be saved to your account.

jbnsFCxw Dr Mirza & Partners {"required":[],"optional":[{"id":"quepzopK","grouping":"General Experience and Skills","question":"Can you tell us about your previous experience with data entry or administrative roles, particularly in a medical or healthcare setting?"},{"id":"quegJ5Md","grouping":"General Experience and Skills","question":"What computer software systems are you familiar with, and how have you used them in past roles?"},{"id":"que9fSHW","grouping":"Specific Role Requirements","question":"This role involves processing clinical letters and adding sensitive medical documentation to patient records. How would you approach this task, and what challenges do you anticipate?"},{"id":"quejwFzH","grouping":"Teamwork and Communication","question":"As the Data Entry Administrator, you’ll be required to provide relief cover for the Medical Secretary. How comfortable are you with adapting to different administrative tasks and working collaboratively with other team members?"},{"id":"que85uUF","grouping":"Professional Development and Adaptability","question":"How do you approach learning new systems or processes? Can you give an example from your past experience?"},{"id":"queIkn0B","grouping":"Scenario-Based Questions","question":"If you received a patient record that appeared incomplete or had discrepancies, how would you handle this situation?"},{"id":"queWELLy","grouping":"Health and Safety Considerations","question":"This role emphasizes the importance of health and safety procedures. Can you explain how you have previously ensured compliance with health and safety policies in your past roles?"},{"id":"que2BC6y","grouping":"Understanding of Practices and Policies","question":"What do you understand about GDPR and how it applies to the role of a Data Entry Administrator in a GP surgery?"}]}

Cancel Interview

{"interviewQueryText":"What are some good interview questions in British English for the job description below?\n\n-------------------------------------------\n\nData Entry Administrator with Dr Mirza & Partners in Bolton, Greater Manchester \n\n We are seeking a a permanent part time Data Entry Administrator to work in our friendly GP surgery. We are looking for a motivated individual who is computer literate. Previous experience in the NHS is desirable but not essential, as training will be provided. The position is 27.5 hrs per week, 5.5hrs per day Mon-Fri. This advert may close early once sufficient applications have been received. Job Title: Data Entry Administrator Main Duties: Processing incoming clinical letters. Adding sensitive medical documentation to patient records, ensuring the records are maintained and up to date using appropriate read codes. Printing and photocopying medical records in accordance with subject access requests (SAR). General administrative duties. Relief Medical Secretary cover. About us JOB DETAILS Job Title: Data Entry Administrator Main Duties: Adding sensitive medical documentation to patient records, ensuring the records are maintained and up to date using appropriate read codes. Location: Dr Mirza & Partners, The Pikes Lane Centre, Deane Road, Bolton, BL3 5HP Responsible to: Practice Manager _________________________________________________________________________ Main duties and responsibilities of the post: · Be responsible for scanning documents and downloading documents from EDT on a daily basis and sending the documents to the appropriate doctor. · Receive highly sensitive and confidential information from patients and Practice staff. · Be responsible for inputting high quality, accurate data using the appropriate read codes within set timescales. · Assess own performance and take accountability for own actions, either directly or under supervision. · Effectively manage own time, workload and resources. · Contribute to the team’s effectiveness with self-reflection and reflecting on team member’s performance to improve ways of working. · Use the Summarising Policy for guidance of what should be coded and whether it should be entered into the patient’s summary. · Identify errors and be able to question entries. · Dispose of any patient information appropriately i.e. shredding the document · To ensure that strict confidentiality protocols are adhered to. · Preparing and supplying patient’s medical records at the request of Solicitors/ patients/ Consultants in accordance with GDPR or Access to Medical Records Act. · Use of PC on a daily basis requiring a high level of concentration for speed and accuracy. · Responsible for monitoring 2WW rule cancer audit · Manage and action correspondence from Diabetic Eye Screening service · To cover duties for other members of staff, this may arise in the case of absence, sickness and holidays. · Attending and contributing to practice meetings. · To comply with health & safety procedures and report any areas of concern to the Practice Manager. · Relief cover for medical secretary. · To undertake any other duties as may be determined from time to time to ensure the efficient running of the practice. Personal & Professional Development: · Advanced read coding · Advanced medical terminology · Clinical system training on EDT-light · Participate in training programmes implemented by the Practice and participate in an annual appraisal RISK MANAGEMENT It is a standard element of the role and responsibility of all staff of Dr Mirza and Partners that they fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessment of all situations, the taking of appropriate actions and reporting of all incidents, near misses and hazards. RECORDS MANAGEMENT As an employee of Dr Mirza and Partners, you are legally responsible for all records that you gather, create or use as part of your work within the Organisation (including patient health, financial, personal and administrative), whether paper based or on computer. All such records are considered public records, and you have a legal duty of confidence to service users (even after an employee has left the practice). You should consult the Practice Manager if you have any doubt as to the correct management of records with which you work. HEALTH AND SAFETY REQUIREMENTS All employees of Dr Mirza and Partners have a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions. Employees are required to co-operate with management to enable the practice to meet its own legal duties and to report any hazardous situations or defective equipment. The post holder will work in accordance with the practice’s Health and Safety Policy and Procedures. FLEXIBILITY STATEMENT The content of this Job Description represents an outline of the post only and is therefore not a precise catalogue of duties and responsibilities. The Job Description is therefore intended to be flexible and is subject to review and amendment in the light of changing circumstances, following consultation with the post holder. CONFIDENTIALITY All employees of Dr Mirza and Partners are required to maintain the confidentiality of members of the public and members of staff in accordance with the practice’s policies. EQUALITY Dr Mirza and Partners will take all practicable steps to ensure that staff are recruited, managed, developed, promoted and rewarded on merit and that equal opportunities are given to all staff. The post holder will support the equality, diversity and rights of patients, carers and colleagues. Each employee is responsible for their own professional and personal behaviour and there is a requirement of all staff to conduct themselves in a manner which does not cause offence to another person. See separate staff handbook for full policy details "}