Data Entry Administrator inBolton inBolton PUBLISHED 11 NOV 2024

We are seeking a a permanent part time Data Entry Administrator to work in our friendly GP surgery.

We are looking for a motivated individual who is computer literate. Previous experience in the NHS is desirable but not essential, as training will be provided.

The position is 27.5 hrs per week, 5.5hrs per day Mon-Fri.

This advert may close early once sufficient applications have been received.

Job Title: Data Entry Administrator

Main Duties:

Processing incoming clinical letters. Adding sensitive medical documentation to patient records, ensuring the records are maintained and up to date using appropriate read codes. Printing and photocopying medical records in accordance with subject access requests (SAR).

General administrative duties.

Relief Medical Secretary cover.

About us

JOB DETAILS

Job Title: Data Entry Administrator

Main Duties: Adding sensitive medical documentation to patient records, ensuring the records are maintained and up to date using appropriate read codes.

Location: Dr Mirza & Partners, The Pikes Lane Centre,

Deane Road, Bolton, BL3 5HP

Responsible to: Practice Manager _________________________________________________________________________

Main duties and responsibilities of the post:

· Be responsible for scanning documents and downloading documents from EDT on a daily basis and sending the documents to the appropriate doctor.

· Receive highly sensitive and confidential information from patients and Practice staff.

· Be responsible for inputting high quality, accurate data using the appropriate read codes within set timescales.

· Assess own performance and take accountability for own actions, either directly or under supervision.

· Effectively manage own time, workload and resources.

· Contribute to the team’s effectiveness with self-reflection and reflecting on team member’s performance to improve ways of working.

· Use the Summarising Policy for guidance of what should be coded and whether it should be entered into the patient’s summary.

· Identify errors and be able to question entries.

· Dispose of any patient information appropriately i.e. shredding the document

· To ensure that strict confidentiality protocols are adhered to.

· Preparing and supplying patient’s medical records at the request of Solicitors/ patients/ Consultants in accordance with GDPR or Access to Medical Records Act.

· Use of PC on a daily basis requiring a high level of concentration for speed and accuracy.

· Responsible for monitoring 2WW rule cancer audit

· Manage and action correspondence from Diabetic Eye Screening service

· To cover duties for other members of staff, this may arise in the case of absence, sickness and holidays.

· Attending and contributing to practice meetings.

· To comply with health & safety procedures and report any areas of concern to the Practice Manager.

· Relief cover for medical secretary.

· To undertake any other duties as may be determined from time to time to ensure the efficient running of the practice.

Personal & Professional Development:

· Advanced read coding

· Advanced medical terminology

· Clinical system training on EDT-light

· Participate in training programmes implemented by the Practice and participate in an annual appraisal

RISK MANAGEMENT

It is a standard element of the role and responsibility of all staff of Dr Mirza and Partners that they fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessment of all situations, the taking of appropriate actions and reporting of all incidents, near misses and hazards.

RECORDS MANAGEMENT

As an employee of Dr Mirza and Partners, you are legally responsible for all records that you gather, create or use as part of your work within the Organisation (including patient health, financial, personal and administrative), whether paper based or on computer. All such records are considered public records, and you have a legal duty of confidence to service users (even after an employee has left the practice). You should consult the Practice Manager if you have any doubt as to the correct management of records with which you work.

HEALTH AND SAFETY REQUIREMENTS

All employees of Dr Mirza and Partners have a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions. Employees are required to co-operate with management to enable the practice to meet its own legal duties and to report any hazardous situations or defective equipment.

The post holder will work in accordance with the practice’s Health and Safety Policy and Procedures.

FLEXIBILITY STATEMENT

The content of this Job Description represents an outline of the post only and is therefore not a precise catalogue of duties and responsibilities. The Job Description is therefore intended to be flexible and is subject to review and amendment in the light of changing circumstances, following consultation with the post holder.

CONFIDENTIALITY

All employees of Dr Mirza and Partners are required to maintain the confidentiality of members of the public and members of staff in accordance with the practice’s policies.

EQUALITY

Dr Mirza and Partners will take all practicable steps to ensure that staff are recruited, managed, developed, promoted and rewarded on merit and that equal opportunities are given to all staff.

The post holder will support the equality, diversity and rights of patients, carers and colleagues. Each employee is responsible for their own professional and personal behaviour and there is a requirement of all staff to conduct themselves in a manner which does not cause offence to another person. See separate staff handbook for full policy details