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Admin Support OfficerinNorth Cambridgeshire and Peterborough Care PartnershipinNorth Cambridgeshire and Peterborough Care PartnershipPUBLISHED SUN 17 DEC 2023

Band 4: £26,530 to £29,114 a year per annum  PERMANENT 
NHS

North West Anglia NHS Foundation Trust

  • Support and assist the North Care Partnership Board providing administrative and project support.
  • Diary management (using Outlook) for the North Care Partnership team and Executive team, including the Managing Director.
  • Prepare and co-ordinate meeting agendas, papers, rooms, and facilities for project or programme meetings, workshops, engagement meetings or other sessions. This will include virtual as well as face to face meetings.
  • Attend project or programme meetings and accurately capture minutes and/or actions where required. The post holder will be expected to keep action trackers updated which may involve following up actions with colleagues internally
  • Support the meeting holder by assisting with meeting facilitation for the participation of the attending group members.
  • To create and maintain documentation for a number of projects including project plans, minutes of meetings, preparing agendas, Terms of Reference, risk registers and action trackers.
  • Support the Managing Director with updating the North Care Partnership risk registers and raising any concerns with risk management.
  • Produce/draft other documents as required, including reports, narratives, template documents, spreadsheets and presentations using MS Office, ensuring work is of a high quality.

Further details available within the Job Description and Person Specification.

The North Cambridgeshire & Peterborough Care Partnership, hosted by North West Anglia NHS Foundation Trust, is made up of partners working together to provide wellbeing, social and health care services for the population we serve, this includes Healthwatch, Voluntary & Community organisations, District and County Councils, NHS Providers and other partners across primary, secondary and community care.

Place-based partnerships understand and work with communities, join up and co-ordinate services around people's needs, address social and economic factors thatinfluence health and wellbeing and support quality and sustainability of local services. Each 'place'will deliver much of this through integrated neighbourhood / locality teams and will focus on the co-ordination, planning and delivery of integrated services and personalised care within the place area.

The Admin Support Officer will provide comprehensive support to the North Care Partnership, using their exceptional organisational skills to provide comprehensive, accurate and responsive project and administrative support to the North Care Partnership Team. This includes: handling confidential and sensitive information, using computerised information systems, word-processing, taking minutes at various meetings, developing and maintaining electronic filing systems, and producing reports.

The Admin Support Officer:

  • Provides key administrative support to the North Care Partnership Board and team
  • Undertakes administrative procedures to support the day to day running of the North Care Partnership, including the Board and projects and programmes
  • Acts as the point of contact for enquiries and North Care Partnership communications
  • Maintain constructive relationships with a broad range of internal and external stakeholders


More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
Useful skills for an Admin Support Officer:
To work as an Admin Support Officer in the UK, there are several key skills and qualifications that are often required or beneficial. Here are some of the essential skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain an organized workspace and documentation.
2. Communication Skills: Strong verbal and written communication skills are necessary for interacting with colleagues, clients, and stakeholders. Clarity in communication is critical.
3. IT Proficiency: Familiarity with office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools. Knowledge of database management and basic IT troubleshooting can also be helpful.
4. Attention to Detail: A keen eye for detail is important for tasks such as data entry, document management, and ensuring accuracy in reports and correspondence.
5. Interpersonal Skills: Ability to interact well with diverse teams and clients, demonstrating professionalism and a customer-oriented approach.
6. Problem-Solving Skills: Capable of identifying issues and developing practical solutions to overcome administrative challenges.
7. Time Management: Ability to plan and execute tasks efficiently, managing your time effectively to meet deadlines.
8. Flexibility and Adaptability: Willingness to take on a variety of tasks and adapt to changing priorities or work environments.
9. Confidentiality: Understanding the importance of maintaining confidentiality, especially when dealing with sensitive information.
10. Basic Financial Skills: Knowledge of basic budgeting and financial management may be beneficial, particularly in roles where financial tasks are involved.
Qualifications
- Education: While specific qualifications are not always required, a GCSE or equivalent in English and Mathematics is often preferred.
- Experience: Previous experience in administration or a support role can be advantageous.
- Professional Development: Certifications in relevant software, project management, or administration can enhance your credentials.
Additional Skills
- Knowledge of Policies and Procedures: Familiarity with organizational policies and administrative procedures is a plus.
- Customer Service Experience: Experience in customer service can be beneficial for roles that require direct interaction with clients or the public.
 


inNorth Cambridgeshire and Peterborough Care Partnership click to show distance
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