Executive Assistant (12Month FTC) inLondon Area inLondon Area PUBLISHED
THU 19 SEP 2024
About PureGym
Since our launch in 2009, PureGym has been pioneering the model for high-quality, affordable and flexible fitness. Our mission to inspire healthier nations has led us to become the UK's favourite gym and now an international success story, currently operating across Denmark, Switzerland, the USA, Saudi Arabia and UAE with many more to come!
We are driven by the passionate people of PureGym, who create brilliant environments for our members and the communities we serve. Our unique "Everybody Welcome" approach provides a friendly, warm and welcoming environment for our members and our ambition to double in size over the next few years gives a great opportunity for our teams to grow and accelerate their careers.
Based in our London office in Angel, the Executive Assistant (12Month FTC) is responsible for ensuring the day to day smooth running of the office as well as creating an engaging and inspiring environment for our office population.
The Role
The Executive Assistant will partner up with key Central Functions to ensure office facilities are kept to a high standard at all times, and team members are equipped, engaged and looked after. Furthermore, the they will have some responsibilities for our Leeds office, with travel required on an ad-hoc basis only. Responsibilities will include:
Office management:
- Welcoming and assisting new starters, organising induction packs, offering guidance and support around IT equipment, office supplies and H&S inductions
- Welcoming visitors, being the face of the brand, offering H&S guidance and organising refreshments, where needed
- Manage post and correspondence distribution
- Meeting room management to include working closely with the IT Team on all IT equipment needs
- Ordering and managing stationary supplies
- General office organisation, ensuring all facilities are clean and tidy at all times and stocked with the necessary snacks and drinks for our team members and any external visitors
- Responsible for all office internal communications
Supporting the PureGym engagement agenda:
- General support with organising company events and conferences for both our London and Leeds office
- Working closely with the Employee Experience team, helping to create a great community in the office by organising an annual calendar of events, executing and managing the communication around them, driving employee engagement in our London and Leeds offices
Assisting the Senior Executive Assistant with administrative duties:
- Booking transport and accommodation
- Processing expenses
- Support with readiness for all Exec Team meetings, and attending as note taker where necessary
- Step up in the absence of the Executive Management Partner to provide a high level of service and support to the Exec Team, where necessary
The Person
- Experience managing an office or similar space.
- Confident using Outlook, PowerPoint, Word and Excel.
- Good written and verbal communication.
- Skilled host to external partners, stakeholders and visitors.
- Excellent organisation skills.
- Outstanding attention to detail.
- Proactive and positive approach to work.
- Private and confidential in nature.
- Calm under pressure with the ability to prioritize and communicate appropriately.
- Adaptable and flexible.
- Creative – enjoys coming up with new ideas.
The Benefits
We believe we are the best at what we do and attract the best talent in the market. Our benefits go beyond the core benefits outlined below and give the successful candidate an opportunity to grow and build a truly rewarding career.
- Gym Membership +1
- 25 Days Annual Leave + Bank Holidays + 1 Personal Day
- Holiday buying scheme
- Private Medical Insurance
- Company pension contribution
- Life Assurance
Our Values
- Make a difference. Excite and inspire others. ‘Own it’ and be the best we can be.
- Stand Shoulder to Shoulder. Collaborate and share with each other. Include everyone and embrace uniqueness.
- Focus on the detail. Care about the little things. Have determination and resilience to get the job done.
- Play to Win. Improve and innovate – never get complacent. Challenge ourselves and each other. Celebrate our success.
PureGym is proud to be an equal opportunities employer. Our company mantra is ‘Everybody Welcome’ and we are dedicated to promoting a diverse and inclusive place to work. From a hiring standpoint, we welcome applicants from all backgrounds and are committed to ensuring that our PureGym colleagues reflect the diversity of the nation as well as our millions of gym members we serve.
Join us on our mission to inspire a healthier nation!
About PureGym
Since our launch in 2009, PureGym has been pioneering the model for high-quality, affordable and flexible fitness. Our mission to inspire healthier nations has led us to become the UK's favourite gym and now an international success story, currently operating across Denmark, Switzerland, the USA, Saudi Arabia and UAE with many more to come!
We are driven by the passionate people of PureGym, who create brilliant environments for our members and the communities we serve. Our unique "Everybody Welcome" approach provides a friendly, warm and welcoming environment for our members and our ambition to double in size over the next few years gives a great opportunity for our teams to grow and accelerate their careers.
Based in our London office in Angel, the Executive Assistant (12Month FTC) is responsible for ensuring the day to day smooth running of the office as well as creating an engaging and inspiring environment for our office population.
The Role
The Executive Assistant will partner up with key Central Functions to ensure office facilities are kept to a high standard at all times, and team members are equipped, engaged and looked after. Furthermore, the they will have some responsibilities for our Leeds office, with travel required on an ad-hoc basis only. Responsibilities will include:
Office management:
- Welcoming and assisting new starters, organising induction packs, offering guidance and support around IT equipment, office supplies and H&S inductions
- Welcoming visitors, being the face of the brand, offering H&S guidance and organising refreshments, where needed
- Manage post and correspondence distribution
- Meeting room management to include working closely with the IT Team on all IT equipment needs
- Ordering and managing stationary supplies
- General office organisation, ensuring all facilities are clean and tidy at all times and stocked with the necessary snacks and drinks for our team members and any external visitors
- Responsible for all office internal communications
Supporting the PureGym engagement agenda:
- General support with organising company events and conferences for both our London and Leeds office
- Working closely with the Employee Experience team, helping to create a great community in the office by organising an annual calendar of events, executing and managing the communication around them, driving employee engagement in our London and Leeds offices
Assisting the Senior Executive Assistant with administrative duties:
- Booking transport and accommodation
- Processing expenses
- Support with readiness for all Exec Team meetings, and attending as note taker where necessary
- Step up in the absence of the Executive Management Partner to provide a high level of service and support to the Exec Team, where necessary
The Person
- Experience managing an office or similar space.
- Confident using Outlook, PowerPoint, Word and Excel.
- Good written and verbal communication.
- Skilled host to external partners, stakeholders and visitors.
- Excellent organisation skills.
- Outstanding attention to detail.
- Proactive and positive approach to work.
- Private and confidential in nature.
- Calm under pressure with the ability to prioritize and communicate appropriately.
- Adaptable and flexible.
- Creative – enjoys coming up with new ideas.
The Benefits
We believe we are the best at what we do and attract the best talent in the market. Our benefits go beyond the core benefits outlined below and give the successful candidate an opportunity to grow and build a truly rewarding career.
- Gym Membership +1
- 25 Days Annual Leave + Bank Holidays + 1 Personal Day
- Holiday buying scheme
- Private Medical Insurance
- Company pension contribution
- Life Assurance
Our Values
- Make a difference. Excite and inspire others. ‘Own it’ and be the best we can be.
- Stand Shoulder to Shoulder. Collaborate and share with each other. Include everyone and embrace uniqueness.
- Focus on the detail. Care about the little things. Have determination and resilience to get the job done.
- Play to Win. Improve and innovate – never get complacent. Challenge ourselves and each other. Celebrate our success.
PureGym is proud to be an equal opportunities employer. Our company mantra is ‘Everybody Welcome’ and we are dedicated to promoting a diverse and inclusive place to work. From a hiring standpoint, we welcome applicants from all backgrounds and are committed to ensuring that our PureGym colleagues reflect the diversity of the nation as well as our millions of gym members we serve.
Join us on our mission to inspire a healthier nation!
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