Medical Secretary inAberdeen inAberdeen PUBLISHED 6 JUL 2024
NHS Grampian rF5aj2T
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The ideal candidate should have previous Medical Secretary experience or experience in a similar role, including scheduling of appointments/diary management, and excellent interpersonal and organisational skills.
The Medical Secretarial Service have a vacancy for a part-time Medical Secretary to join the Urology Team at Aberdeen Royal Infirmary. This exciting opportunity would be ideal for an experienced secretary or administrator looking to expand on their existing knowledge or move in to the medical secretarial team.The post
The post holder will work as part of the Medical Secretary Team in the Urology Department at ARI to provide secretarial and administrative support to a Consultant Surgeon and their medical and nursing staff.
This is a very busy but rewarding post in a fast paced specialty with a high volume of cancer patients. The post holder will be responsible for booking theatre lists, UCAN outpatient clinics, diary management, answering patient queries, and management of the awaiting results system, alongside other administrative and PA tasks.
The post is part-time, 20 hours per week, with a preferred working pattern over 4 days, but hours are negotiable with the successful candidate. Weekly hours will reduce very slightly over the next 2 years (with no loss of pay) in line with NHS Scotland Reduced Working Week Policy.
What We Love To See
The ideal candidate should have previous Medical Secretary experience or experience in a similar role, including scheduling of appointments/diary management, and excellent interpersonal and organisational skills. The ability to touch type with experience of audio typing is also essential.
Who We Are
The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.
There may be opportunities for development within the Medical Secretarial Service, including expanding your knowledge of various other medical, surgical, and clinical services, and/or progressing over time to supervisory, training, or management roles.
Diversity and inclusion
We are focused on hiring the very best talent available, and actively encourage applications from candidates of all background and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience regardless of the outcome.
It’s not essential to be in a Medical Secretary role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or considering a move from working in another relevant field such your experience elsewhere can bring a fresh perspective to our team. If you are unsure if this would be a suitable role for you please read the job description and apply if you meet all of the essential criteria.
For informal enquiries please contact Martin Urquhart, Assistant Secretarial Service Manager, at Please note all applications must be made via the NHS Scotland Recruitment Website, no CVs can be considered.
Additional Information For Candidates
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link:
To View Our Accessibility Statement, Please Follow This Link
Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
- Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
The Medical Secretarial Service have a vacancy for a part-time Medical Secretary to join the Urology Team at Aberdeen Royal Infirmary. This exciting opportunity would be ideal for an experienced secretary or administrator looking to expand on their existing knowledge or move in to the medical secretarial team.
The post
The post holder will work as part of the Medical Secretary Team in the Urology Department at ARI to provide secretarial and administrative support to a Consultant Surgeon and their medical and nursing staff.
This is a very busy but rewarding post in a fast paced specialty with a high volume of cancer patients. The post holder will be responsible for booking theatre lists, UCAN outpatient clinics, diary management, answering patient queries, and management of the awaiting results system, alongside other administrative and PA tasks.
The post is part-time, 20 hours per week, with a preferred working pattern over 4 days, but hours are negotiable with the successful candidate. Weekly hours will reduce very slightly over the next 2 years (with no loss of pay) in line with NHS Scotland Reduced Working Week Policy.
What We Love To See
The ideal candidate should have previous Medical Secretary experience or experience in a similar role, including scheduling of appointments/diary management, and excellent interpersonal and organisational skills. The ability to touch type with experience of audio typing is also essential.
Who We Are
The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.
There may be opportunities for development within the Medical Secretarial Service, including expanding your knowledge of various other medical, surgical, and clinical services, and/or progressing over time to supervisory, training, or management roles.
Diversity and inclusion
We are focused on hiring the very best talent available, and actively encourage applications from candidates of all background and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience regardless of the outcome.
It’s not essential to be in a Medical Secretary role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or considering a move from working in another relevant field such your experience elsewhere can bring a fresh perspective to our team. If you are unsure if this would be a suitable role for you please read the job description and apply if you meet all of the essential criteria.
For informal enquiries please contact Martin Urquhart, Assistant Secretarial Service Manager, at Please note all applications must be made via the NHS Scotland Recruitment Website, no CVs can be considered.
Additional Information For Candidates
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link:
To View Our Accessibility Statement, Please Follow This Link
Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
The post
The post holder will work as part of the Medical Secretary Team in the Urology Department at ARI to provide secretarial and administrative support to a Consultant Surgeon and their medical and nursing staff.
This is a very busy but rewarding post in a fast paced specialty with a high volume of cancer patients. The post holder will be responsible for booking theatre lists, UCAN outpatient clinics, diary management, answering patient queries, and management of the awaiting results system, alongside other administrative and PA tasks.
The post is part-time, 20 hours per week, with a preferred working pattern over 4 days, but hours are negotiable with the successful candidate. Weekly hours will reduce very slightly over the next 2 years (with no loss of pay) in line with NHS Scotland Reduced Working Week Policy.
What We Love To See
The ideal candidate should have previous Medical Secretary experience or experience in a similar role, including scheduling of appointments/diary management, and excellent interpersonal and organisational skills. The ability to touch type with experience of audio typing is also essential.
Who We Are
The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.
There may be opportunities for development within the Medical Secretarial Service, including expanding your knowledge of various other medical, surgical, and clinical services, and/or progressing over time to supervisory, training, or management roles.
Diversity and inclusion
We are focused on hiring the very best talent available, and actively encourage applications from candidates of all background and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience regardless of the outcome.
It’s not essential to be in a Medical Secretary role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or considering a move from working in another relevant field such your experience elsewhere can bring a fresh perspective to our team. If you are unsure if this would be a suitable role for you please read the job description and apply if you meet all of the essential criteria.
For informal enquiries please contact Martin Urquhart, Assistant Secretarial Service Manager, at Please note all applications must be made via the NHS Scotland Recruitment Website, no CVs can be considered.
Additional Information For Candidates
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link:
To View Our Accessibility Statement, Please Follow This Link
Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
- Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
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inAberdeen
57.149898529052734 -2.09375 Aberdeen, Scotland, United Kingdom 
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