Receptionist/ Administrator - 3 days a week (Monday to Wednesday) inLondon inLondon PUBLISHED 24 JUL 2024
Moxie and Mettle Limited rO0ArgXX
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Taking ownership of communal areas will be a key part of your role.
Receptionist/Administrator£28k pro rata (Hours are only Monday to Wednesday and the salary will be pro rata, i.e £28k is for full time)
Are you ready to be the heartbeat of a dynamic office, ensuring everything runs smoothly and efficiently? Our client, a leading name in the PR, marketing, and communications industry, is looking for a dedicated and proactive individual to join their team as a Front-of-House Receptionist and Administrative Assistant. If you excel in a fast-paced environment and have a passion for organisation and client service, this opportunity is perfect for you.
In this pivotal role, you’ll manage routine correspondence and calls, ensuring all enquiries are handled proficiently and directed to the appropriate internal specialists. You will provide a warm and welcoming reception to all visitors, making the best first impression on behalf of our client. Your responsibilities will also include supporting the setup of the boardroom for meetings, ensuring it is always ready for important discussions and presentations.
Taking ownership of communal areas will be a key part of your role. You will ensure that the office is always well-presented, performing spot cleaning tasks such as carpet maintenance as needed. Stock maintenance is also under your purview, ensuring that office materials, staff, and client provisions (coffee, fruit, milk), as well as all bathroom supplies, are adequately stocked. You’ll liaise with the office cleaner to maintain clean glassware and crockery and organise staff training sessions, including arranging refreshments and providing technical support.
Your organisational skills will be put to the test as you arrange taxis, couriers, and train bookings as required, and manage both incoming and outgoing post. Additional duties include printing, binding, and liaising with our offices throughout the UK. You’ll also handle diary management using Outlook, ensuring seamless scheduling and coordination.
Supporting the wider team, you will conduct online research, format documents, and manage databases. Using Roxhill, you will assemble media lists and contact databases, as well as compile monthly cuttings packs. You’ll assist in planning event management activities, ranging from office socials to client events and public exhibitions. Media monitoring and handling general correspondence for clients, including large-scale mail outs, will also be part of your role. Your expertise in formatting documents and presentations, liaising with suppliers and building management, and assisting with setup for candidates’ written tests will be invaluable. Additionally, you’ll support various health and safety duties.
The ideal candidate will have 1-2 years of reception or administration experience and be A-Level educated at a minimum.
Proficiency in Microsoft Word packages is essential, including basic skills in Excel, advanced formatting skills and mail merge in Word, basic skills in PowerPoint, and intermediate skills in Outlook.
A keen interest in communications, PR, and current affairs is ideal. Plus someone who possesses strong verbal and written communication skills, high attention to detail, confidence, tact, and a professional yet friendly manner.
Ability to work independently as well as being a great team player is crucial.
Excellent people skills for interacting with a range of colleagues and clients, a proactive problem-solving approach.
In return, you’ll be part of a fantastic, friendly, close-knit team. Our client offers a host of benefits, including summer and Christmas socials, an employer-contributed pension scheme, life insurance, 25 days holiday allowance plus bank holidays, and an employee assistance program covering medical, mental, and financial health. Additional perks include private healthcare, an electric vehicle scheme, and a cycle-to-work scheme.
If you’re ready to bring your skills and enthusiasm to a thriving company and support a talented team, we’d love to hear from you.
Receptionist/Administrator
£28k pro rata (Hours are only Monday to Wednesday and the salary will be pro rata, i.e £28k is for full time)
Are you ready to be the heartbeat of a dynamic office, ensuring everything runs smoothly and efficiently? Our client, a leading name in the PR, marketing, and communications industry, is looking for a dedicated and proactive individual to join their team as a Front-of-House Receptionist and Administrative Assistant. If you excel in a fast-paced environment and have a passion for organisation and client service, this opportunity is perfect for you.
In this pivotal role, you’ll manage routine correspondence and calls, ensuring all enquiries are handled proficiently and directed to the appropriate internal specialists. You will provide a warm and welcoming reception to all visitors, making the best first impression on behalf of our client. Your responsibilities will also include supporting the setup of the boardroom for meetings, ensuring it is always ready for important discussions and presentations.
Taking ownership of communal areas will be a key part of your role. You will ensure that the office is always well-presented, performing spot cleaning tasks such as carpet maintenance as needed. Stock maintenance is also under your purview, ensuring that office materials, staff, and client provisions (coffee, fruit, milk), as well as all bathroom supplies, are adequately stocked. You’ll liaise with the office cleaner to maintain clean glassware and crockery and organise staff training sessions, including arranging refreshments and providing technical support.
Your organisational skills will be put to the test as you arrange taxis, couriers, and train bookings as required, and manage both incoming and outgoing post. Additional duties include printing, binding, and liaising with our offices throughout the UK. You’ll also handle diary management using Outlook, ensuring seamless scheduling and coordination.
Supporting the wider team, you will conduct online research, format documents, and manage databases. Using Roxhill, you will assemble media lists and contact databases, as well as compile monthly cuttings packs. You’ll assist in planning event management activities, ranging from office socials to client events and public exhibitions. Media monitoring and handling general correspondence for clients, including large-scale mail outs, will also be part of your role. Your expertise in formatting documents and presentations, liaising with suppliers and building management, and assisting with setup for candidates’ written tests will be invaluable. Additionally, you’ll support various health and safety duties.
The ideal candidate will have 1-2 years of reception or administration experience and be A-Level educated at a minimum.
Proficiency in Microsoft Word packages is essential, including basic skills in Excel, advanced formatting skills and mail merge in Word, basic skills in PowerPoint, and intermediate skills in Outlook.
A keen interest in communications, PR, and current affairs is ideal. Plus someone who possesses strong verbal and written communication skills, high attention to detail, confidence, tact, and a professional yet friendly manner.
Ability to work independently as well as being a great team player is crucial.
Excellent people skills for interacting with a range of colleagues and clients, a proactive problem-solving approach.
In return, you’ll be part of a fantastic, friendly, close-knit team. Our client offers a host of benefits, including summer and Christmas socials, an employer-contributed pension scheme, life insurance, 25 days holiday allowance plus bank holidays, and an employee assistance program covering medical, mental, and financial health. Additional perks include private healthcare, an electric vehicle scheme, and a cycle-to-work scheme.
If you’re ready to bring your skills and enthusiasm to a thriving company and support a talented team, we’d love to hear from you.
£28k pro rata (Hours are only Monday to Wednesday and the salary will be pro rata, i.e £28k is for full time)
Are you ready to be the heartbeat of a dynamic office, ensuring everything runs smoothly and efficiently? Our client, a leading name in the PR, marketing, and communications industry, is looking for a dedicated and proactive individual to join their team as a Front-of-House Receptionist and Administrative Assistant. If you excel in a fast-paced environment and have a passion for organisation and client service, this opportunity is perfect for you.
In this pivotal role, you’ll manage routine correspondence and calls, ensuring all enquiries are handled proficiently and directed to the appropriate internal specialists. You will provide a warm and welcoming reception to all visitors, making the best first impression on behalf of our client. Your responsibilities will also include supporting the setup of the boardroom for meetings, ensuring it is always ready for important discussions and presentations.
Taking ownership of communal areas will be a key part of your role. You will ensure that the office is always well-presented, performing spot cleaning tasks such as carpet maintenance as needed. Stock maintenance is also under your purview, ensuring that office materials, staff, and client provisions (coffee, fruit, milk), as well as all bathroom supplies, are adequately stocked. You’ll liaise with the office cleaner to maintain clean glassware and crockery and organise staff training sessions, including arranging refreshments and providing technical support.
Your organisational skills will be put to the test as you arrange taxis, couriers, and train bookings as required, and manage both incoming and outgoing post. Additional duties include printing, binding, and liaising with our offices throughout the UK. You’ll also handle diary management using Outlook, ensuring seamless scheduling and coordination.
Supporting the wider team, you will conduct online research, format documents, and manage databases. Using Roxhill, you will assemble media lists and contact databases, as well as compile monthly cuttings packs. You’ll assist in planning event management activities, ranging from office socials to client events and public exhibitions. Media monitoring and handling general correspondence for clients, including large-scale mail outs, will also be part of your role. Your expertise in formatting documents and presentations, liaising with suppliers and building management, and assisting with setup for candidates’ written tests will be invaluable. Additionally, you’ll support various health and safety duties.
The ideal candidate will have 1-2 years of reception or administration experience and be A-Level educated at a minimum.
Proficiency in Microsoft Word packages is essential, including basic skills in Excel, advanced formatting skills and mail merge in Word, basic skills in PowerPoint, and intermediate skills in Outlook.
A keen interest in communications, PR, and current affairs is ideal. Plus someone who possesses strong verbal and written communication skills, high attention to detail, confidence, tact, and a professional yet friendly manner.
Ability to work independently as well as being a great team player is crucial.
Excellent people skills for interacting with a range of colleagues and clients, a proactive problem-solving approach.
In return, you’ll be part of a fantastic, friendly, close-knit team. Our client offers a host of benefits, including summer and Christmas socials, an employer-contributed pension scheme, life insurance, 25 days holiday allowance plus bank holidays, and an employee assistance program covering medical, mental, and financial health. Additional perks include private healthcare, an electric vehicle scheme, and a cycle-to-work scheme.
If you’re ready to bring your skills and enthusiasm to a thriving company and support a talented team, we’d love to hear from you.
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Useful skills for a Receptionist/Administrator - 3 days a week (Monday to Wednesday):
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To work as a Receptionist/Administrator in the UK, there are several key skills and qualifications that are typically sought after by employers. Here’s a breakdown of essential skills:
1. Communication Skills
- Verbal Communication: Clear and polite communication with clients, customers, and colleagues.
- Written Communication: Proficiency in writing emails, memos, and reports.
2. Customer Service Skills
- Ability to handle inquiries and complaints professionally and courteously.
- A friendly and approachable demeanor to create a welcoming atmosphere.
3. Organisational Skills
- Ability to manage time effectively and prioritize tasks.
- Keeping track of appointments, schedules, and deadlines.
4. Administrative Skills
- Proficiency in office procedures, including filing, record-keeping, and data entry.
- Familiarity with managing correspondence, handling invoices, and maintaining office supplies.
5. IT Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with office equipment like printers, photocopiers, and telecommunication systems.
6. Attention to Detail
- Ability to ensure accuracy in tasks such as data entry, scheduling, and document preparation.
- Careful attention to detail in correspondence and reports.
7. Problem-Solving Skills
- Ability to resolve issues independently and think critically when faced with challenges.
8. Interpersonal Skills
- Ability to work well with others and build positive relationships with staff and clients.
- Teamwork skills to collaborate effectively in a busy office environment.
9. Discretion and Confidentiality
- Understanding the importance of handling sensitive information and maintaining privacy.
10. Adaptability and Flexibility
- Willingness to adapt to changing environments and diverse tasks, as the job can vary day to day.
Additional Considerations:
- Qualifications: While formal qualifications are not always necessary, having GCSEs in English and Mathematics or relevant certifications can be advantageous.
- Experience: Prior experience in a customer-facing role or an administrative position is often preferred.
- Language Skills: Depending on the workplace, proficiency in additional languages can be beneficial.
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London is the capital city of England and the United Kingdom, and it is one of the most important cultural, financial, and political centers in the world. Here are some key points about London:
Geography:
- Location: Situated in the southeastern part of England along the River Thames.
- Boroughs: London is made up of 32 boroughs plus the City of London, which is a distinct square mile known for its financial district.
History:
- Foundation: Historically known as Londinium, London was founded by the Romans around AD 43.
- Growth: Over the centuries, London has grown dramatically, becoming a center for trade and culture. It played a significant role in various historical events, including the Norman Conquest, the English Civil War, and the Industrial Revolution.
Culture:
- Landmarks: London is home to numerous iconic landmarks, including the Tower of London, Buckingham Palace, the Houses of Parliament, the London Eye, and the British Museum.
- Theatre: The West End is renowned for its theatre district, showcasing a wide range of musicals and plays.
- Diversity: London is one of the most diverse cities in the world, with a population that includes individuals from numerous ethnic backgrounds.
Economy:
- Financial Hub: The City of London and Canary Wharf are major financial districts, housing banks, investment firms, and multinational corporations.
- Transport: London has one of the most comprehensive public transport systems, including the Underground (Tube), buses, and overground rail services.
Education:
- Universities: The city boasts several world-renowned institutions, including Imperial College London, University College London (UCL), and the London School of Economics (LSE).
Government:
- Political Significance: As the capital, London is the political heart of the UK, housing the UK Parliament, the Prime Minister's residence (10 Downing Street), and numerous government offices.
- Mayor: London has an elected Mayor and a London Assembly responsible for governing the city.
Events and Festivals:
- London hosts various events and festivals throughout the year, including Notting Hill Carnival, the London Marathon, and numerous cultural festivals celebrating its diversity.
Tourism:
- As one of the world’s most visited cities, London attracts millions of tourists each year who come to explore its history, culture, and vibrant atmosphere.
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51.50719833374024 -0.1275860071182251 London, England, United Kingdom 
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