Business Support Manager and Executive Assistant inCambridge inCambridge PUBLISHED 27 DEC 2023
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Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment
This vacancy will close at midnight on 9th October 2024
Interviews are due to be held on 21st October 2024
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
To provide high quality business support and a highly professional, comprehensive and efficient Executive Assistant service to the office of the Deputy Chief Executive.
To work at a senior level, exhibiting high levels of professionalism, personal resilience, and effectiveness to ensure that the office of Deputy Chief Executive functions effectively and maintains strong relationships across senior stakeholders both inside and outside of the organisation.
Key attributes of the post holder include good judgement, discretion, diplomacy, calmness under pressure and a friendly, approachable style.
To work in highly professional manner, maintain confidentiality and show tact and diplomacy; always being mindful of the reputation of the Trust when managing highly sensitive and complex communications and issues.
To manage a complex, fast-paced and diverse workload efficiently and effectively, meeting tight deadlines.
To act as the accountable lead for administrative support within the office of the Deputy Chief Executive. Providing ad hoc support to the Delivery and Performance functions as key elements of the Deputy Chief Executive portfolio.
To support defined projects with a primary focus on delivering to key targets across agreed parameters, supporting the overall Trust strategy. In particular, providing robust and proactive project management support to the delivery of the strategic priorities programme.
To lead on the coordination and administration of the monthly and quarterly Executive Quality and Performance meetings, ensuring that agendas, papers, minutes and actions are drafted, circulated and followed up on in a timely and professional manner.
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:- applied for a Graduate visa- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment- or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment
This vacancy will close at midnight on 9th October 2024
Interviews are due to be held on 21st October 2024
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
To provide high quality business support and a highly professional, comprehensive and efficient Executive Assistant service to the office of the Deputy Chief Executive.
To work at a senior level, exhibiting high levels of professionalism, personal resilience, and effectiveness to ensure that the office of Deputy Chief Executive functions effectively and maintains strong relationships across senior stakeholders both inside and outside of the organisation.
Key attributes of the post holder include good judgement, discretion, diplomacy, calmness under pressure and a friendly, approachable style.
To work in highly professional manner, maintain confidentiality and show tact and diplomacy; always being mindful of the reputation of the Trust when managing highly sensitive and complex communications and issues.
To manage a complex, fast-paced and diverse workload efficiently and effectively, meeting tight deadlines.
To act as the accountable lead for administrative support within the office of the Deputy Chief Executive. Providing ad hoc support to the Delivery and Performance functions as key elements of the Deputy Chief Executive portfolio.
To support defined projects with a primary focus on delivering to key targets across agreed parameters, supporting the overall Trust strategy. In particular, providing robust and proactive project management support to the delivery of the strategic priorities programme.
To lead on the coordination and administration of the monthly and quarterly Executive Quality and Performance meetings, ensuring that agendas, papers, minutes and actions are drafted, circulated and followed up on in a timely and professional manner.
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