Business Support Administrator inNewcastle Upon Tyne inNewcastle Upon Tyne PUBLISHED 16 DEC 2023

You can find further details about the job, organisational structure, recruitment profile, expected outcomes and benefits information in the attached Job Description and other supporting documents.

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Delivery and Oversight is a team within the Workforce Training & Education (WTE) regional function. Its core purpose is to maintain oversight of all delivery and performance activity across theregionalWTEDirectorate, alongsidegovernance and the provision ofbusinesssupport, includingadministrative and PA support to the seniorleadership, and operational office management (Blenheim House, Leeds).

Main activities of this team will include:

• Performance monitoring, reporting and assurance on delivery of function objectives - including in accordance with the Board Assurance Framework
• Coordination of the Delivery Plan for the function

Ensuring effective governance and business management processes for the function - including secretariat services for principal meetings (e.g., Regional People Board, Regional People Leadership Group, WT&E Senior Leadership Team), coordination of function communications, seeking and providing assurance on function compliance, in line with the corporate operating framework.

The post holder will work as part of the Oversight and Delivery team, providing administrative support to the senior leadership and teams within the regional Workforce Training and Education function, to support the effective delivery of key priorities.

The post holder will be expected to build and maintain constructive relationships with a broad range of internal and external stakeholders, ranging from administrative staff to senior management.

Alongside supporting projects and workstreams, the post holder will provide and coordinate administrative and secretariat services, including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required and manage electronic and paper-based filing systems and order and maintain office resources. They will arrange venues for events, providing support as required. The post holder will also manage diaries, book and monitor travel and accommodation ensuring budgets are adhered to and best value for money achieved at all times and ensure all invoices in relation to travel and subsistence are efficiently and effectively handled through the oracle-based accounting system.