Medical Secretary inYork inYork PUBLISHED 11 JUL 2024

York and Scarborough Teaching Hospitals NHS Foundation Trust

An opportunity has arisen to work in our friendly Paediatric secretarial team. We are a team of 12 secretaries who support 21 consultants with their administration needs. The successful applicant would have their own consultant(s) to support, which will include typing patient letters, minuting meetings, organising diaries, general administration and being their ‘go to’ person.

This role is busy, varied and requires a logical, methodical way of working.

The post holder, where applicable, will provide day-to-day work supervision of Assistant Medical Secretaries, Relief Medical Secretaries, and administrative staff within their designated team.

The Trust operates a flexible working policy, and this role would suit someone who wants to work around school hours or is looking for a good work/life balance.

We look forward to hearing from you!

  • Managing consultant diaries, arranging meetings, events, travel, accommodation etc.
  • Oversight of consultant leave and subsequent clinic changes.
  • Be aware of patient situations/pathways in relation to admissions/treatments, and ensure these comply with current Trust and Government referral to treatment waiting time targets.
  • Have a clear overview of and monitor worklists, waiting lists and RTT pathways.
  • Use own initiative and judgement to prioritise and escalate patient care where necessary.
  • Ensure efficient secretarial service is maintained in the absence of colleagues.
  • Assist management in the recruitment, selection and induction of Assistant Medical Secretaries/administrative staff.

Our benefits

We offer a range of benefits to support our staff including:

  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
  • 27 days holiday rising to 33 days (depending on NHS Trust service)
  • A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.
  • A variety of different types of paid and unpaid leave covering emergency and planned leave
  • Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
  • NHS Car Lease scheme and Cycle to Work scheme
  • An extensive range of learning and development opportunities
  • Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

For further details / informal visits contact: Name: Cleo Glendinning Job title: Administration Manager Email address: Telephone number:

Contact name: Jackie Capaldi

Contact email address:
An opportunity has arisen to work in our friendly Paediatric secretarial team. We are a team of 12 secretaries who support 21 consultants with their administration needs. The successful applicant would have their own consultant(s) to support, which will include typing patient letters, minuting meetings, organising diaries, general administration and being their ‘go to’ person.

This role is busy, varied and requires a logical, methodical way of working.

The post holder, where applicable, will provide day-to-day work supervision of Assistant Medical Secretaries, Relief Medical Secretaries, and administrative staff within their designated team.

The Trust operates a flexible working policy, and this role would suit someone who wants to work around school hours or is looking for a good work/life balance.

We look forward to hearing from you!

  • Managing consultant diaries, arranging meetings, events, travel, accommodation etc.
  • Oversight of consultant leave and subsequent clinic changes.
  • Be aware of patient situations/pathways in relation to admissions/treatments, and ensure these comply with current Trust and Government referral to treatment waiting time targets.
  • Have a clear overview of and monitor worklists, waiting lists and RTT pathways.
  • Use own initiative and judgement to prioritise and escalate patient care where necessary.
  • Ensure efficient secretarial service is maintained in the absence of colleagues.
  • Assist management in the recruitment, selection and induction of Assistant Medical Secretaries/administrative staff.

Our benefits

We offer a range of benefits to support our staff including:

  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
  • 27 days holiday rising to 33 days (depending on NHS Trust service)
  • A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.
  • A variety of different types of paid and unpaid leave covering emergency and planned leave
  • Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
  • NHS Car Lease scheme and Cycle to Work scheme
  • An extensive range of learning and development opportunities
  • Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

For further details / informal visits contact: Name: Cleo Glendinning Job title: Administration Manager Email address: Telephone number:

Contact name: Jackie Capaldi

Contact email address:


inYork
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