Summariser/ Clinical Administrator inWilburton inWilburton PUBLISHED 25 DEC 2023

Key Responsibilities

• Ensure security of data at all times
• Summarise and read code relevant information from patients paper records into the practice clinical system
• Extraction of necessary data from clinical correspondence and input into electronic patient record
• Check QoF requirements and record and code necessary data
• Electronically file copies of hospital referrals and letters and any other relevant correspondence into patients notes
• Action tasks to Clinical Admin Team in a timely fashion
• Contact new mothers with information / paperwork for baby registration
• Record and code domestic violence / safeguarding reports
• Code the new clinical records when they arrive in the practice
• SystmOne administration and tasks (Summary care records / GP2GP)
• Administration of diabetic Eye screening Service
• Administration of Open Exeter system for cervical cytology screening
• Allocation of GP admin tasks / pathology results / documents
• Print pathology request forms for other healthcare professionals.

Management of risk

• Manage and assess risk within the areas of responsibility, ensuring adequate measures are in place to protect staff and patients
• Monitor work areas and practices to ensure they are safe and free from hazards and conform to health, safety and security legislation, policies, procedures and guidelines
• Apply infection-control measures within the practice according to local and national guidelines
• Advocate for policies that reduce environmental health risks, are culturally sensitive and increase access to health care for all
• Interpret national strategies and policies into local implementation strategies that are aligned to the values and culture of general practice.

Managing information

• Use technology and appropriate software as an aid to management in planning, implementation and monitoring of care, presenting and communicating information
• Review and process data using accurate Read codes in order to ensure easy and accurate information retrieval for monitoring and audit processes
• Manage information searches using the internet and local library databases
• Understand responsibility of self and others to the practice regarding the Freedom of Information Act.

Learning and development

• Undertake mentorship for more junior staff, assessing competence against set standards
• Disseminate learning and information gained to other team members in order to share good practice and inform others about current and future developments (e.g. courses and conferences)
• Assess own learning needs and undertake learning as appropriate.

Equality and diversity

• Identify patterns of discrimination and take action to overcome this and promote diversity and equality of opportunity
• Enable others to promote equality and diversity in a non-discriminatory culture
• Support people who need assistance in exercising their rights
• Monitor and evaluate adherence to local chaperoning policies
• Act as a role model in the observance of equality and diversity good practice
• Accept the rights of individuals to choose their care providers, participate in care and refuse care
• Assist patients from marginalised groups to access quality care
• Undertake any training required in order to meet the needs of the practice.

Confidentiality

• In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
• In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
• Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

This is not meant to be an exhaustive list of duties. The need for flexibility is required and the post holder is expected to carry out any other related duties that are within the employee's skills and abilities whenever reasonably instructed.

We are looking for someone to work 37 hours per week.

Document Management Processing - To be responsible for the medical coding of clinical correspondence onto our clinical system.

• Summarise and read code relevant information from patients paper records into the practice clinical system.
• Extraction of necessary data from clinical correspondence and input into electronic patient record.
• Check QoF requirements and record and code necessary data.
• Electronically file hospital referrals and letters and any other relevant correspondence into patients notes.
• Contact new mothers with information/paperwork for baby registration.
• Record and code domestic violence/safeguarding reports.
• Code new clinical records when they arrive in the practice. SystmOne administration and tasks (Summary care records/GP2GP).
• Administration of diabetic Eye screening Service and Open Exeter system for cervical cytology screening.
• Allocation of GP admin tasks/pathology results/documents.
• Print pathology request forms.