194424 (EG) Personal Assistant Administrator inEdinburgh inEdinburgh PUBLISHED 28 AUG 2024
NHS Lothian rd3KVzM
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With an HNC/SVQIII in Secretarial Studies/ Business Administration / other relevant subject, you will have in-depth knowledge of Microsoft Office software.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
**Please note we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**
An exciting opportunity has arisen for an experienced Personal Assistant / Administrator to provide a comprehensive support within the Royal Edinburgh Hospital. This is a varied, interesting, and demanding post working as part of a great team with senior staff in a high-pressure environment, often dealing with matters of a confidential and sensitive nature.
Tasks Will Include
complex minute taking for board level meetings.
organising and attending meetings and ensuring the manager is well prepared for meetings.
email management and maintenance for SMT members.
organising, maintaining complex diaries, and making appointments
screening phone calls, enquiries, and requests, and handling them when appropriate.
devising/maintaining office systems, including data management and filing.
dealing with incoming email including writing responses
producing documents, briefing papers, reports and presentations.
liaising with clients, suppliers, and other staff internal and external to the organisation
carrying out specific projects and research to meet strategic objectives.
taking responsibility of raising purchase orders and invoicing
data analysis
Essential Have a helpful and friendly manner with good interpersonal skills, be motivated to achieve results, have the ability to develop strong working relationships across multi-disciplinary teams, have a positive attitude.
With an HNC/SVQIII in Secretarial Studies/ Business Administration / other relevant subject, you will have in-depth knowledge of Microsoft Office software. You will be able to demonstrate effective negotiating and problem-solving skills. You will be a highly motivated individual with excellent organisational, communication and interpersonal skills. You will be a self-starter able to use your own initiative and prioritise your workload to ensure that deadlines for you, and the SMT, are met. You will be able to pay close attention to detail and can get things done. Flexibility to meet last minute demands is also essential. Experience of working in an NHS environment would be an advantage but experience working within an administration environment is essential
REAS provides a range of Mental Health services to the population of Lothian and other Boards within Scotland. A number of these services are provided on the Royal Edinburgh Hospital (REH) site
Informal enquiries to: Stuart Lawson-Wilson or Mary Njoku (REAS Administration Services Managers) Tel: & Email: &
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
**Please note we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**
An exciting opportunity has arisen for an experienced Personal Assistant / Administrator to provide a comprehensive support within the Royal Edinburgh Hospital. This is a varied, interesting, and demanding post working as part of a great team with senior staff in a high-pressure environment, often dealing with matters of a confidential and sensitive nature.
Tasks Will Include
complex minute taking for board level meetings.
organising and attending meetings and ensuring the manager is well prepared for meetings.
email management and maintenance for SMT members.
organising, maintaining complex diaries, and making appointments
screening phone calls, enquiries, and requests, and handling them when appropriate.
devising/maintaining office systems, including data management and filing.
dealing with incoming email including writing responses
producing documents, briefing papers, reports and presentations.
liaising with clients, suppliers, and other staff internal and external to the organisation
carrying out specific projects and research to meet strategic objectives.
taking responsibility of raising purchase orders and invoicing
data analysis
Essential Have a helpful and friendly manner with good interpersonal skills, be motivated to achieve results, have the ability to develop strong working relationships across multi-disciplinary teams, have a positive attitude.
With an HNC/SVQIII in Secretarial Studies/ Business Administration / other relevant subject, you will have in-depth knowledge of Microsoft Office software. You will be able to demonstrate effective negotiating and problem-solving skills. You will be a highly motivated individual with excellent organisational, communication and interpersonal skills. You will be a self-starter able to use your own initiative and prioritise your workload to ensure that deadlines for you, and the SMT, are met. You will be able to pay close attention to detail and can get things done. Flexibility to meet last minute demands is also essential. Experience of working in an NHS environment would be an advantage but experience working within an administration environment is essential
REAS provides a range of Mental Health services to the population of Lothian and other Boards within Scotland. A number of these services are provided on the Royal Edinburgh Hospital (REH) site
Informal enquiries to: Stuart Lawson-Wilson or Mary Njoku (REAS Administration Services Managers) Tel: & Email: &
We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
**Please note we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**
An exciting opportunity has arisen for an experienced Personal Assistant / Administrator to provide a comprehensive support within the Royal Edinburgh Hospital. This is a varied, interesting, and demanding post working as part of a great team with senior staff in a high-pressure environment, often dealing with matters of a confidential and sensitive nature.
Tasks Will Include
complex minute taking for board level meetings.
organising and attending meetings and ensuring the manager is well prepared for meetings.
email management and maintenance for SMT members.
organising, maintaining complex diaries, and making appointments
screening phone calls, enquiries, and requests, and handling them when appropriate.
devising/maintaining office systems, including data management and filing.
dealing with incoming email including writing responses
producing documents, briefing papers, reports and presentations.
liaising with clients, suppliers, and other staff internal and external to the organisation
carrying out specific projects and research to meet strategic objectives.
taking responsibility of raising purchase orders and invoicing
data analysis
Essential Have a helpful and friendly manner with good interpersonal skills, be motivated to achieve results, have the ability to develop strong working relationships across multi-disciplinary teams, have a positive attitude.
With an HNC/SVQIII in Secretarial Studies/ Business Administration / other relevant subject, you will have in-depth knowledge of Microsoft Office software. You will be able to demonstrate effective negotiating and problem-solving skills. You will be a highly motivated individual with excellent organisational, communication and interpersonal skills. You will be a self-starter able to use your own initiative and prioritise your workload to ensure that deadlines for you, and the SMT, are met. You will be able to pay close attention to detail and can get things done. Flexibility to meet last minute demands is also essential. Experience of working in an NHS environment would be an advantage but experience working within an administration environment is essential
REAS provides a range of Mental Health services to the population of Lothian and other Boards within Scotland. A number of these services are provided on the Royal Edinburgh Hospital (REH) site
Informal enquiries to: Stuart Lawson-Wilson or Mary Njoku (REAS Administration Services Managers) Tel: & Email: &
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inEdinburgh
55.95330047607422 -3.188270092010498 Edinburgh, Scotland, United Kingdom 
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