Administration Assistant inAberdeen inAberdeen PUBLISHED 28 APR 2024
NHS Scotland rvrQq6u
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Experience of PECOS and the NHS Procurement processes is desirable.
NHS GRAMPIANADMINISTRATION ASSISTANT
Band 3
Hours: 20 hours per week
An opportunity has arisen for a part time Administration Assistant to become part of our friendly team in the printing and administration of identification badges and associated administration duties. The post holder will be responsible for the provision of a comprehensive I.D. badge service, secretarial and administration support service to the Site Support and Security Team.
The post holder will be based at Aberdeen Royal Infirmary. Extensive experience of working in an administration capacity together with a pleasant telephone manner is essential. Good communication, organisation and inter-personal skills, along with the ability to accurately administer a number of separate databases, are fundamental to this role.
The ideal candidate will be proficient in Microsoft 365 applications and possess accurate keyboard skills.
Experience of PECOS and the NHS Procurement processes is desirable. The ability to work well under pressure and manage priorities is also key to this post.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link: www.jobsincare.com/job/jQpGcir view our accessibility statement, please follow this link: www.jobsincare.com/job/jQpGcir note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - www.jobsincare.com/job/jQpGcir for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
NHS GRAMPIAN
ADMINISTRATION ASSISTANT
Band 3
Hours: 20 hours per week
An opportunity has arisen for a part time Administration Assistant to become part of our friendly team in the printing and administration of identification badges and associated administration duties. The post holder will be responsible for the provision of a comprehensive I.D. badge service, secretarial and administration support service to the Site Support and Security Team.
The post holder will be based at Aberdeen Royal Infirmary. Extensive experience of working in an administration capacity together with a pleasant telephone manner is essential. Good communication, organisation and inter-personal skills, along with the ability to accurately administer a number of separate databases, are fundamental to this role.
The ideal candidate will be proficient in Microsoft 365 applications and possess accurate keyboard skills.
Experience of PECOS and the NHS Procurement processes is desirable. The ability to work well under pressure and manage priorities is also key to this post.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link: www.jobsincare.com/job/jQpGcir view our accessibility statement, please follow this link: www.jobsincare.com/job/jQpGcir note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - www.jobsincare.com/job/jQpGcir for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
ADMINISTRATION ASSISTANT
Band 3
Hours: 20 hours per week
An opportunity has arisen for a part time Administration Assistant to become part of our friendly team in the printing and administration of identification badges and associated administration duties. The post holder will be responsible for the provision of a comprehensive I.D. badge service, secretarial and administration support service to the Site Support and Security Team.
The post holder will be based at Aberdeen Royal Infirmary. Extensive experience of working in an administration capacity together with a pleasant telephone manner is essential. Good communication, organisation and inter-personal skills, along with the ability to accurately administer a number of separate databases, are fundamental to this role.
The ideal candidate will be proficient in Microsoft 365 applications and possess accurate keyboard skills.
Experience of PECOS and the NHS Procurement processes is desirable. The ability to work well under pressure and manage priorities is also key to this post.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link: www.jobsincare.com/job/jQpGcir view our accessibility statement, please follow this link: www.jobsincare.com/job/jQpGcir note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - www.jobsincare.com/job/jQpGcir for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
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Useful skills for an Administration Assistant:
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To work as an Administration Assistant in the UK, you'll need a mix of technical, organizational, and interpersonal skills. Here are some essential skills and qualifications:
Essential Skills
1. Organizational Skills: Ability to manage multiple tasks, prioritize workload, and maintain clear systems for filing and information retrieval.
2. Communication Skills: Strong written and verbal communication skills to interact effectively with colleagues, clients, and stakeholders.
3. IT Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook) and basic knowledge of data management systems.
4. Attention to Detail: Accuracy in completing tasks, managing data, and producing documents.
5. Time Management: Ability to meet deadlines and manage time effectively in a busy work environment.
6. Problem-Solving Skills: Capability to identify issues and find practical solutions.
7. Customer Service Skills: A professional approach to dealing with both internal and external customers.
8. Teamwork: Ability to work collaboratively in a team environment.
9. Adaptability: Flexibility to adapt to changing tasks and priorities as needed.
Qualifications
- Educational Background: A good general education, typically a minimum of GCSEs in English and Maths.
- Relevant Experience: Previous administrative or office experience can be advantageous.
- Professional Qualifications: While not always necessary, qualifications in administration, business, or related fields (e.g., NVQ or BTEC) may enhance your prospects.
- Familiarity with Office Technology: Knowledge of office equipment (printers, copiers, etc.) and possibly specific software relevant to the industry you're applying to.
Additional Considerations
- Confidentiality Awareness: Understanding the importance of handling sensitive information appropriately.
- Basic Financial Knowledge: Some roles may require basic budgeting or invoicing skills.
inAberdeen
57.149898529052734 -2.09375 Aberdeen, Scotland, United Kingdom 
Locations are approximate.
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