Administrative Officer inCardiff inCardiff PUBLISHED 3 MAY 2024

18508BR

School of Medicine

Administrative Support

Advert


Administrative Officer

School of Medicine – GW4 BioMed MRC DTP


The prestigious GW4 BioMed MRC Doctoral Training Partnership (DTP) is an established collaboration between the Universities of Cardiff, Bath, Bristol and Exeter University. Managed by Cardiff University, the partnerships recruits, trains and supports over 70 PhD students annually, across the GW4 Universities. Established in 2, our partnership aims to develop the next generation of medical researchers by offering studentships to both biomedical and non-biomedical UK and international students through the themes of Infection, Immunity, Antimicrobial Resistance and Repair, Neuroscience and Mental Health and Population Health Sciences.

Each year, we receive over 1600 applications for 20 fully funded studentships. Our extensive recruitment programme is hailed as a benchmark for nurturing equality, diversity and inclusion and we constantly strive to provide this through all that we do.

An exciting position has arisen for an Administrative Officer to join our small team to provide comprehensive and professional administrative support to the DTP stakeholders and students. You will engage in a wide range of tasks including the project management and administration of our recruitment process, training events, student progress monitoring, industry placement programme and maintenance of our extensive partner interactions. The role provides the opportunity to engage with students, Academics, the GW4 partner Universities and our wider industry partners and the post holder will work with the DTP Manager to ensure effective day-to-day operations.

The role requires administrative or project management experience as well as strong organisational and record management skills. This varied and exciting role means that you will need to be a good communicator, and problem solver to provide an excellent service to satisfy customer needs.

For an informal discussion you are welcome to contact the recruiter Erica Lewis (DTP Manager) at .

This post is full time (35 hours per week), contracted until 30th September 2028, based at Heath Park and is available immediately.

The majority of roles at Cardiff University are currently operating under ‘blended working arrangements’, with staff having the flexibility to work partly from home and partly from the University campus. This role requires 2 days a week on campus and discussions around these arrangements can take place after the successful candidate has been appointed.

Salary: £26,444 - £29,605 per annum (Grade 4)

Appointments to roles at Cardiff University are usually made at the bottom of the scale unless in exceptional circumstances.

Cardiff University offers many excellent benefits, including 40 days annual leave (incl. bank holidays), local pension scheme, a cycle to work scheme and other travel initiatives, annual increments within the pay scale, and more. It's an exciting and vibrant place to work with many different challenges and is a proud Living Wage supporter. Business needs will require some degree of office-based working but the balance of time can be spent in the office or remotely (subject to agreement with the line manager).


Date advert posted: Thursday, 2 May 2024

Closing date: Thursday, 23 May 2024



Please be aware that Cardiff University reserves the right to close this vacancy early should sufficient applications be received.

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.



Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.



Job Description


Provide comprehensive and professional administrative support to the GW4 BioMed MRC DTP ( www.jobsincare.com/job/jSPlul7 ).

As the biggest university in Wales – and a major employer, with more than 7,000 staff – we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.


Duties and Responsibilities

Key Duties

• Provide detailed advice and guidance on the GW4 BioMed MRC DTP processes and procedures to internal and external customers (staff, students and industry partners), using judgement and creativity to suggest the most appropriate course of action where appropriate, contributing to the resolution of more complex issues.
• Cooperate with others to make recommendations to improve our ways of working.
• Establish productive relationships with key individuals to help improve the level of service the team provides to its customers.
• Gather and analyse data so that informed decisions can be made, establishing basic trends and patterns in the data and providing reports and recommendations to report back to the Management Board and funders.
• Provide administrative and project management support for our recruitment cycle, supporting potential candidates through the application process, from initial application to registration.
• Liaise with industry partners, institutions and students to establish and manage the DTP’s placement programme.
• Manage the planning, organising and administration of training events, workshops and networks.
• Administer the process to manage the award of funding for additional student activities, such as placements and research visits.
• Manage the administration of our student progress subcommittee and our Management Board meetings.
• Manage the administration of expense claims.
• Maintain accurate records and audit trails relating to all MRC GW4 BioMed DTP admin