Front Desk Receptionist inLondon Area inLondon Area PUBLISHED SUN 26 MAY 2024

ROLE DESCRIPTION

The Receptionist and Administrative Assistant will be based on the executive floor of our high-spec City offices and will have on-going contact with the senior management, directors and very important guests. Professionalism and discretion are therefore essential at all times.

Duties include (but are not limited to):

• Managing all inbound calls and acting as the first point of contact for all visitors
• Managing meeting room calendars in conjunction with the Private Office team
• Organising refreshments for meetings with external visitors
• Working closely with the catering staff and assisting them as and when necessary
• Overseeing all mail processes, logging inbound mail and its distribution and the sorting
• Logging details of formal guest and service providers and liaising with the main building reception/loading bay
• Ensuring the maintenance contract is upheld and all consumables are readily in stock
• Checking all meeting rooms to ensure cleanliness and readiness for next meetings
• Administering and maintaining building passes for employees and guests
• Providing administration support across the floor
• Occasional planning and running of events

Experience required

• At least one year’s experience within a reception or administration role
• Exceptional attention to detail and strong organisational skills
• Experience using Microsoft Outlook and Office software especially Excel. PowerPoint would be an advantage
• Excellent verbal and written communication skills in English