Front Desk Receptionist in London Area inLondon Area PUBLISHED SUN 26 MAY 2024 Jump to job information section

ROLE DESCRIPTION

The Receptionist and Administrative Assistant will be based on the executive floor of our high-spec City offices and will have on-going contact with the senior management, directors and very important guests. Professionalism and discretion are therefore essential at all times.

Duties include (but are not limited to):

• Managing all inbound calls and acting as the first point of contact for all visitors
• Managing meeting room calendars in conjunction with the Private Office team
• Organising refreshments for meetings with external visitors
• Working closely with the catering staff and assisting them as and when necessary
• Overseeing all mail processes, logging inbound mail and its distribution and the sorting
• Logging details of formal guest and service providers and liaising with the main building reception/loading bay
• Ensuring the maintenance contract is upheld and all consumables are readily in stock
• Checking all meeting rooms to ensure cleanliness and readiness for next meetings
• Administering and maintaining building passes for employees and guests
• Providing administration support across the floor
• Occasional planning and running of events

Experience required

• At least one year’s experience within a reception or administration role
• Exceptional attention to detail and strong organisational skills
• Experience using Microsoft Outlook and Office software especially Excel. PowerPoint would be an advantage
• Excellent verbal and written communication skills in English