On-site Office Assistant inBrighton inBrighton PUBLISHED 12 JUN 2024

OUR HIRING PROCESS:

• We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionals—every person is unique. We promise to give your candidacy a fair and detailed assessment.
• We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team.
• At this point, we will invite you to interview with our hiring manager and/or the interview team. Please note: We do not conduct interviews via text message, Telegram, etc. and we never hire anyone into our organization without having met you face-to-face (or via Zoom). You will be invited to come to a live meeting or Zoom, where you will meet our INFUSE team.
• From there on, it's decision time! If you are still excited to join INFUSE and we like you as much, we will have a conversation about your offer. We do not make offers without giving you the opportunity to speak with us live. After all, we consider our team members our family, and we want you to feel comfortable and welcomed.
  
  

We are seeking a highly organized and proactive Office Assistant to join our team. The ideal candidate will be responsible for managing office tasks, coordinating office supplies, and providing admin support. This role is essential in ensuring the smooth operation of our office.


You will:

• Assist in maintaining a clean, organized, and efficient office environment.
• Handle incoming and outgoing mail and deliveries.
• Manage office calendars and schedules.
• Perform general clerical duties, including photocopying, scanning, and filing documents.
• Answer and direct phone calls, take messages and handle correspondence.
• Monitor and manage office supplies inventory.
• Order and restock office supplies as needed.
• Coordinate with vendors and service providers for office maintenance and supply needs.
• Assist in organizing office events, meetings, and conferences.
• Prepare meeting agendas, take minutes, and distribute follow-up materials.
• Complete and file expense reports for certain individuals.
  
  

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Slides, Calendar).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and work independently.
• Previous experience in an administrative or office support role is preferred.
• Attention to Detail: Ensures accuracy and thoroughness in all tasks.
• Adaptability: Adjusts to changing priorities and tasks.
• Team Player: Works well with others to achieve common goals.
• Problem-Solving: Identifies and resolves issues effectively.