Administration Assistant inStockport inStockport PUBLISHED 12 JUL 2024
Stockport NHS Foundation Trust rEuvsziL
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- To ensure the provision of full administration support to the Governance & Quality Team
- To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and Neonates ensuring all information is available and up to date including patient information leaflets
- To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites
- To compile agendas for meetings, and to take minutes for meetings
- Triage of telephone enquiries
- To maintain databases to track all guidelines, standard operating procedures and policies are up to date and available to all who require
- To assist with arranging meetings
- To undertake any other duties deemed appropriate by the management team
Main Duties And Responsibilities
The postholder will be responsible for the following tasks:-
- To ensure the provision of full administration support to the Governance & Quality Team
- To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and Neonates ensuring all information is available and up to date including patient information leaflets
- To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites
- To compile agendas for meetings, and to take minutes for meetings
- Triage of telephone enquiries
- To maintain databases to track all guidelines, standard operating procedures and policies are up to date and available to all who require
- To assist with arranging meetings
- To undertake any other duties deemed appropriate by the management team
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits We Offer To You
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance – for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union– for local financial advice
Job Summary
Main Duties And Responsibilities
The postholder will be responsible for the following tasks:-
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits We Offer To You
- To ensure the provision of full administration support to the Governance & Quality Team
- To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and Neonates ensuring all information is available and up to date including patient information leaflets
- To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites
- To compile agendas for meetings, and to take minutes for meetings
- Triage of telephone enquiries
- To maintain databases to track all guidelines, standard operating procedures and policies are up to date and available to all who require
- To assist with arranging meetings
- To undertake any other duties deemed appropriate by the management team
Main Duties And Responsibilities
The postholder will be responsible for the following tasks:-
- To ensure the provision of full administration support to the Governance & Quality Team
- To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and Neonates ensuring all information is available and up to date including patient information leaflets
- To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites
- To compile agendas for meetings, and to take minutes for meetings
- Triage of telephone enquiries
- To maintain databases to track all guidelines, standard operating procedures and policies are up to date and available to all who require
- To assist with arranging meetings
- To undertake any other duties deemed appropriate by the management team
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits We Offer To You
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance – for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union– for local financial advice
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Useful skills for an Administration Assistant:
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To work as an Administration Assistant in the UK, you'll need a mix of technical, organizational, and interpersonal skills. Here are some essential skills and qualifications:
Essential Skills
1. Organizational Skills: Ability to manage multiple tasks, prioritize workload, and maintain clear systems for filing and information retrieval.
2. Communication Skills: Strong written and verbal communication skills to interact effectively with colleagues, clients, and stakeholders.
3. IT Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook) and basic knowledge of data management systems.
4. Attention to Detail: Accuracy in completing tasks, managing data, and producing documents.
5. Time Management: Ability to meet deadlines and manage time effectively in a busy work environment.
6. Problem-Solving Skills: Capability to identify issues and find practical solutions.
7. Customer Service Skills: A professional approach to dealing with both internal and external customers.
8. Teamwork: Ability to work collaboratively in a team environment.
9. Adaptability: Flexibility to adapt to changing tasks and priorities as needed.
Qualifications
- Educational Background: A good general education, typically a minimum of GCSEs in English and Maths.
- Relevant Experience: Previous administrative or office experience can be advantageous.
- Professional Qualifications: While not always necessary, qualifications in administration, business, or related fields (e.g., NVQ or BTEC) may enhance your prospects.
- Familiarity with Office Technology: Knowledge of office equipment (printers, copiers, etc.) and possibly specific software relevant to the industry you're applying to.
Additional Considerations
- Confidentiality Awareness: Understanding the importance of handling sensitive information appropriately.
- Basic Financial Knowledge: Some roles may require basic budgeting or invoicing skills.
More from Stockport NHS Foundation Trust
inStockport
53.41059875488281 -2.1575300693511963 Stockport, England, United Kingdom 
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