Medical Secretary inChelmsford inChelmsford PUBLISHED TUE 5 DEC 2023

Depending on experience depending on experience FIXEDTERM

Primary Care Careers rD8BMKk6

If you would like to find out more information about this role, please do not hesitate to get in contact with us.

Chelmer Medical Partnership has a fantastic opportunity for a medical secretary to join their team on a part-time basis, working 30.5 hours a week. This will be a 9-12 month fixed term contract commencing in November 2024 with the flexibility to days and hours to suit the successful candidate.

This is an essential front-line role at the practice,providing an efficient, comprehensive secretarial and administrative support service to the practice management team.

Providing a full secretarial service including efficient audio-typing, using a digital dictation system, copy-typing and word processing, for all GPs and health professionals, as required.
Typing of letters, reports, patient referrals, meeting minutes and memorandums.
Liaising with patients regarding their care and assisting GPs with negotiating care pathways.
Ensuring that any requests for information from medical records are appropriately dealt with, according to practice policy, and that all subsequent charges are invoiced appropriately.
Performing any reasonable administrative tasks, as requested by the practice manager.

If you would like to find out more information about this role, please do not hesitate to get in contact with us.

This is an essential front-line role at the practice,providing an efficient, comprehensive secretarial and administrative support service to the practice management team.

Providing a full secretarial service including efficient audio-typing, using a digital dictation system, copy-typing and word processing, for all GPs and health professionals, as required.
Typing of letters, reports, patient referrals, meeting minutes and memorandums.
Liaising with patients regarding their care and assisting GPs with negotiating care pathways.
Ensuring that any requests for information from medical records are appropriately dealt with, according to practice policy, and that all subsequent charges are invoiced appropriately.
Performing any reasonable administrative tasks, as requested by the practice manager.

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Useful skills for a Medical Secretary: Click to view

To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:

Essential Skills:

1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.

2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.

3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).

4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.

5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.

6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.

7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.

8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.

9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.

10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.

Qualifications:

- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.

- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.

- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.

Additional Skills:

- Time Management: Ability to manage time effectively and meet deadlines.

- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.

- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.

Conclusion

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