Executive Business Manager to the Chief ExecutiveinCaerleoninCaerleonPUBLISHED SUN 29 DEC 2024

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job Overview

How Aneurin Bevan University Health Board communicates with and responds to its key stakeholders and manages its corporate business is critical to the organisation in setting the tone at the top and this postholder will play a fundamental role in supporting the Chief Business Officer to achieve that. This is a key role to the effective running of Aneurin Bevan University Health Board.

The Executive Business Manager is responsible for ensuring the effective operation of the Chief Executive’s Office, including providing the Chief Executive Officer with personal support across the full range of their responsibilities, identifying issues that require particular attention to avoid escalation and acting as a key channel for communication between the Chief Executive Officer, the Chair, Executive Directors, colleagues within the Health Board and senior colleagues in NHS organisations, Welsh Government and other external partners such as Local Authorities, MSs, MPs and Members of the Public.

The post holder will work on their own initiative and be expected to demonstrate high levels of integrity, innovation and commitment to Aneurin Bevan University Health Board, proactively and continually looking to identify new and more effective and efficient ways of delivering corporate business elements.

Main duties of the job

Full duties of this post are found in the attached job description.

The postholder will act as a key channel of communication between the Chief Executive Officer and colleagues at all levels within the Health Board, conveying the Chief Executive’s views and priorities, dealing sensitively and constructively with external contacts, including Welsh Government Civil Servants, Ministers, MSs and MPs, other Health Boards, Non Officer Members and Executive Directors, Directorate and Divisional Managers, Consultants, professional heads, patients and patient representatives, staff and staff side representatives etc.

The post holder must demonstrate excellent interpersonal and communication skills when dealing with complainants who contact the Chief Executive Officer’s office.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Qualifications And Knowledge

Essential criteria

• Knowledge of business case procedures, range of computerised software, managerial knowledge, project monitoring, acquired through degree or equivalent experience plus further training and experience to post graduate diploma level equivalent
• Advanced knowledge of MS Office Suite
• Thorough understanding of administrative procedures
• Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
• Working knowledge of filing/data systems including records management
• Evidence of continuing professional development
  
  

Experience

Essential criteria

• Demonstrable proven experience of working in a similar role
• Demonstrable experience of working as an Executive Assistant to a Senior Manager
• Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
  
  

Desirable criteria

• Experience of managing a budget
• Experience of monitoring performance indicators
  
  

Values

Essential criteria

• Ability to lead and working within a team as well as on own initiative
• Ability to work to deadlines and under pressure
• Ability to communicate with all levels of an organisation
  
  

Desirable criteria

• Ability to speak Welsh
  
  

Aptitude and Abilities

Essential criteria

• Professional and confident manner