Medical Staffing Co-ordinatorinNewbridgeinNewbridgePUBLISHED SAT 29 MAR 2025

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job Overview

• Acts as a first point of contact for the medical staff aligned to the Frailty and Community Care of the Elderly (COTE) teams, providing information, advice and support as required.
• Works closely with the lead clinicians within the team in co-ordination of the on-call rotas for both Directorates
• Provides a fully comprehensive administrative support to all rotas ensuring that any changes or updates are communicated through the appropriate channels and in a timely manner.
• Responsible for co-ordinating cover for short-notice absences, rota gaps or vacant sessions under the guidance of the Directorate management team.
  
  

Main duties of the job

• Provides ongoing administrative support to the on-call rotas for the Frailty and Community COTE medical teams and the Clinical Directors as and when required
• Ensures continued service provision using a forward-thinking approach to identifying and escalating any upcoming gaps in the rotas
• Identifies, organises and facilitates medical staffing cover at short notice in response to service needs
• Receives all forms of communication, ensuring they are dealt with appropriately and in a timely manner.
  
  

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued with opportunities to start, grow and build your career. The Health Board provides integrated acute, primary and community care services for a population of 650,000 and employs over 16,000 staff.

The Health Board offers a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Qualifications

Essential criteria

• NVQ Level 4 or able to demonstrate an equivalent level of knowledge and experience
• Excellent IT skills (Microsoft Office packages)
  
  

Desirable criteria

• Proficient in the use of IT systems relevant to the role (Patchwork, ESR, Trac, Healthroster)
  
  

Experience

Essential criteria

• Excellent interpersonal and communication skills
• Excellent customer service skills and previous experience of working to tight deadlines
  
  

Desirable criteria

• Previous experience of working within a medical staffing environment within the NHS