School AdministratorinAberdeeninAberdeenPUBLISHED SAT 4 JAN 2025

Job Purpose

Before applying for this job, it is important that you read the Applicant Guidance by clicking on this link and the Job Profile attached. These explain the job role and the type of person we're looking for.

Location: Kittybrewster School, Aberdeen

Duration: Permanent, Full Time

R oles that require PVG Membership

Please note that with effect from 1 April 2023 , where a role requires PVG membership, candidates will be required to meet the cost of the PVG membership . This applies only to roles with a full time equivalent salary of £30,000 and above . (Teaching roles and jobs at Grade 11 and above (currently £30,727 per annum / £ 15.97 per hour)

The Council will pay for the PVG membership cost initially, either £18 for existing PVG scheme members, or £59 for non-members , and this cost will be deducted from an employee's first FULL month's salary payment.

Paste Job Purpose/about The Role

Term time position 35 hours per week

The Post Holder Needs To Hold As a Minimum

The post holder will be expected to:

• Manage, monitor and operate financial systems in accordance with corporate
  
  

and school procedures

• Be responsible for the effective operation of the MIS system and other IT
  
  

systems in accordance with school and corporate procedures

• Manage, monitor and support the school administrative support service and
  
  

team

• Be responsible for the safekeeping, accuracy and appropriate processing a
  
  

variety of information, which is often of a sensitive and multi-agency nature

• Undertake frontline reception duties as and when required
  
  

The Postholder Is Able To Demonstrate

The post holder needs to be able to demonstrate an understanding or

Experience Of

• Supervising a busy office
• Microsoft packages including word and excel
• Advanced IT skills
  
  

The Post Holder Is Expected To Demonstrate

• Good financial literacy
• Ability to lead a team
• High level of competency in IT
  
  

The post holder is expected to display the following behaviours:

Communication

• Makes sure there are appropriate, sufficient and effective communication
  
  

channels in place for the team, service or organisation for example regular 1-

2-1s and team meetings

• Keeps people up to date
• Communicates information clearly and concisely
• Is open and honest in communication
• Provides constructive feedback/ advice/ instruction
  
  

Customer Focus

• Encourages team and others to be customer focused
• Invests effort in making a difference to how services are planned and
  
  

delivered

• Works collaboratively across service/ team/ organisational boundaries to
  
  

deliver excellent customer service

• Actively seeks out customer feedback to identify service improvements
  
  

Professionalism

• Is a role model for professionalism
• Is flexible and willing to support change
• Demonstrates honesty and integrity in their decisions and actions
• Is accountable and holds others to account
• Is task and solutions focused
  
  

Respect

• Recognises the time, effort and commitment of others
• Shows respect for people at all levels
• Supports corporate decisions once these are made
• Is fair and consistent in their approach
  
  

Creative/ Innovative Thinking

• Looks for more effective ways to improve the service and encourages others
  
  

to come up with ideas and new ways of working

• Is prepared to take managed risks
  
  

Engagement

• Provides a shared vision and direction and aligns employee performance with
  
  

team, service and organisational objectives

• Is accessible and approachable
• Ensures relevant mechanisms are in place to encourage engagement
• Encourages good working relationships
• Explains how decisions have been reached and involves people in decisions
  
  

which affect them

• Delegates responsibility appropriately - strikes the right balance between
  
  

giving guidance and giving responsibility

About Us

Please see the Job Profile for further details.

Aberdeen City Council is an equal opportunities employer and we are committed to equality, diversity and inclusion. For further information, please see our Equality, Diversity, Inclusion and Recruitment pack.

Flexible Working

We are happy to talk flexible working and offer flexible working for most roles in the organisation meaning that many of our employees enjoy the freedom of choosing a working pattern that suits them as much as it suits the organisation.

Disability Confident

We are a Disability Confident Employer. If you consider yourself to have a disability and think you may require a reasonable adjustment to be made for this part of the selection process, or would like further information in relation to reasonable adjustments, please contact .

Armed Forces

We are a forces-friendly employer, have signed the Armed Forces Covenant and are a silver award recipient in the Defence Employer Recognition Scheme. We have a specific email address for those in the forces, those who have left the forces, as well as their partners / spouses / families: . We are able to answer questions about jobs and our application / selection process, as well as about our employee support provisions.

Guaranteed Interview Scheme

Role

We have a number of guaranteed interview schemes available to applicants who meet the minimum criteria for the role they are applying for who:

• have a disability as defined by the Equality Act 2all jobs)
• looked after young people, those that