Medical SecretaryinKirkcaldyinKirkcaldyPUBLISHED FRI 29 NOV 2024
NHS ScotlandrvrQq6u
Opportunity to work within the NHS, contributing to public health and patient care.
A stable job environment with the support of a large and reputable organisation.
The role offers a chance to develop strong administrative and organisational skills.
Fixed term/secondment opportunities provide flexibility and potential career advancement.
Reduced working hours from 37.5 to 37 hours a week, improving work-life balance while maintaining pay.
Exposure to various NHS systems and processes, enhancing experience and knowledge in healthcare administration.
A commitment to equality and diversity, creating a respectful workplace for all employees.
Job Summary: Medical Secretary - NHS Scotland, Kirkcaldy
NHS Scotland is seeking an experienced Medical Secretary to provide comprehensive administrative support to consultants and their teams. Key responsibilities include managing secretarial tasks, effective communication, and organizational duties. Applicants must have strong audio typing skills, proficiency in Microsoft Word and Excel, and knowledge of NHS waiting times and processes. The role requires a motivated and flexible individual capable of independent and team-based work.
This is a Fixed Term/Secondment opportunity, with specific guidelines for internal and external applicants regarding approval and job transitions. Starting from April 2024, the standard working week will decrease from 37.5 to 37 hours, with conditions for temporary adjustments to accommodate service needs. NHS Scotland emphasizes diversity and equality within its workforce, encouraging applications from all sections of society.
Opportunity to work within the NHS, contributing to public health and patient care.
A stable job environment with the support of a large and reputable organisation.
The role offers a chance to develop strong administrative and organisational skills.
Fixed term/secondment opportunities provide flexibility and potential career advancement.
Reduced working hours from 37.5 to 37 hours a week, improving work-life balance while maintaining pay.
Exposure to various NHS systems and processes, enhancing experience and knowledge in healthcare administration.
A commitment to equality and diversity, creating a respectful workplace for all employees.
We require an experienced Medical Secretary to join our team, to provide a professional and comprehensive administrative and secretarial service to Consultants and teams.
You should have proven secretarial and administrative experience and possess excellent communication, organisational and problem-solving skills. You should be a competent audio typist with a working knowledge of Microsoft Word and Excel. Knowledge of NHS waiting times is essential; knowledge of NHS systems and processes would be an advantage.
You are required to be a flexible and motivated individual, with the ability to work on your own or as part of a team. A level of English language competency and communication skills necessary to perform this role safely and effectively is also required.
Fixed Term/Secondment Opportunity
Existing permanent employees must first discuss this opportunity with their substantive line manager. The secondment policy can be found here If you do not have approval for a secondment from your current line manager, you will not be able to progress your application for a fixed term post. External applicants, with continuous NHS Service, must also have in place a secondment agreement, from their existing board to apply for this post.
For informal enquiries please contact Kerry Thomson, Admin & Secretarial Services Manager on extension 21681
NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. Your offer/contract of employment will therefore reflect the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns, please contact your Hiring Manager.
NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
You should have proven secretarial and administrative experience and possess excellent communication, organisational and problem-solving skills. You should be a competent audio typist with a working knowledge of Microsoft Word and Excel. Knowledge of NHS waiting times is essential; knowledge of NHS systems and processes would be an advantage.
You are required to be a flexible and motivated individual, with the ability to work on your own or as part of a team. A level of English language competency and communication skills necessary to perform this role safely and effectively is also required.
Fixed Term/Secondment Opportunity
Existing permanent employees must first discuss this opportunity with their substantive line manager. The secondment policy can be found here If you do not have approval for a secondment from your current line manager, you will not be able to progress your application for a fixed term post. External applicants, with continuous NHS Service, must also have in place a secondment agreement, from their existing board to apply for this post.
For informal enquiries please contact Kerry Thomson, Admin & Secretarial Services Manager on extension 21681
NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. Your offer/contract of employment will therefore reflect the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns, please contact your Hiring Manager.
NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
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More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
Useful skills for a Medical Secretary:
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To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:
Essential Skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.
2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.
3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).
4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.
5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.
6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.
7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.
8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.
9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.
10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.
Qualifications:
- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.
- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.
- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.
Additional Skills:
- Time Management: Ability to manage time effectively and meet deadlines.
- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.
- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.
Conclusion
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inKirkcaldy
56.121055603027344-3.1664369106292725Kirkcaldy, Scotland, United Kingdom
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