Relief Medical SecretaryinAberdeeninAberdeenPUBLISHED TUE 1 APR 2025
NHS ScotlandrvrQq6u
Opportunity to gain varied experience by supporting different teams across both the Royal Aberdeen Children’s Hospital and community services.
Flexible working hours between 8 am and 6 pm, allowing for a better work-life balance.
Potential for career advancement within the Medical Secretarial Service, including roles in supervision, training, or management.
Diverse work environment that promotes inclusion and welcomes applicants from all backgrounds.
Engagement in an essential role that directly impacts patient care and the efficiency of clinical services.
A supportive team environment where ongoing learning and adaptation is encouraged.
Are you looking for a fulfilling role that plays a vital part in supporting our community? Join the NHS Scotland Medical Secretarial Service as a Relief Medical Secretary in beautiful Aberdeen! This flexible position is perfect for women eager to return to work, those with administrative experience, or anyone who recently qualified in this exciting field. You'll be the heartbeat of the team, directly supporting our healthcare professionals and ensuring families get the care they need at Royal Aberdeen Children’s Hospital and community settings.
In this dynamic role, you'll manage patient appointments, assist with admissions, and process important clinical correspondence—all while being the first point of contact for our patients. We value adaptability and a willingness to learn as you might cover various roles across the region. With negotiable working hours that fit around your life, this is an excellent opportunity to make a real difference in our community while also pursuing personal growth.
At NHS Scotland, we celebrate diversity and encourage applications from all backgrounds. Whether you are returning from a career break or switching from another sector, your unique experience can bring fresh ideas to our team. If you're ready to embrace this rewarding challenge, don’t hesitate—apply now! Your journey to making a meaningful impact starts here.
In this dynamic role, you'll manage patient appointments, assist with admissions, and process important clinical correspondence—all while being the first point of contact for our patients. We value adaptability and a willingness to learn as you might cover various roles across the region. With negotiable working hours that fit around your life, this is an excellent opportunity to make a real difference in our community while also pursuing personal growth.
At NHS Scotland, we celebrate diversity and encourage applications from all backgrounds. Whether you are returning from a career break or switching from another sector, your unique experience can bring fresh ideas to our team. If you're ready to embrace this rewarding challenge, don’t hesitate—apply now! Your journey to making a meaningful impact starts here.
Opportunity to gain varied experience by supporting different teams across both the Royal Aberdeen Children’s Hospital and community services.
Flexible working hours between 8 am and 6 pm, allowing for a better work-life balance.
Potential for career advancement within the Medical Secretarial Service, including roles in supervision, training, or management.
Diverse work environment that promotes inclusion and welcomes applicants from all backgrounds.
Engagement in an essential role that directly impacts patient care and the efficiency of clinical services.
A supportive team environment where ongoing learning and adaptation is encouraged.
Are you an experienced Secretary or Administrator or have you recently gained a qualification in administration? Do you get a buzz from learning new things and thrive on being busy? If you answered yes to both of these questions, the Medical Secretarial Service want to hear from you!
We have an exciting opportunity for a Relief Medical Secretary to join the Medical Secretarial Service supporting our teams in Royal Aberdeen Children’s Hospital and community teams.
The post
The post holder will work as part of the Medical Secretary Team, providing cover for vacancies and long term absences, and supporting additional clinical activity. Initially this post will also provide support to a locum Consultant Paediatric Surgeon
The post holder will be the first point of contact for patients accessing our services, and will be responsible for waiting list management, arranging inpatient admissions and outpatient appointments, processing clinical correspondence, processing of diagnostic results, providing administrative support to clinical and medical staff, and supporting with additional administration work where required.
The majority of our services are based on the Children’s Hospital site in Aberdeen, however we also have teams based in the community across Aberdeen city and shire. There is a requirement to be able to travel between bases to provide cover.
Whilst the majority of relief cover is arranged on a longer term basis (e.g. to cover a maternity leave, or vacancies whilst recruitment takes place) there may be the need to provide cover in a different area at short notice, and therefore the post holder must be adaptable with the ability to move between areas as and when required.
Days and hours of work are negotiable with the successful candidate between the hours of 8 am and 6 pm Monday to Friday. This post is 30 hours.
What We Love To See
The ideal candidate should have previous secretarial or administrative experience, or have recently completed a college or university course in administration. Experience in transcription of audio materials with the ability to touch type is essential. A driving license with access to a car would be preferred, however applications from candidates with the ability to travel without a car will be considered.
We are looking for applications from candidates who are adaptable and eager to learn new things. There can be big differences between the workflow in each specialty and the successful candidate requires to be able to adapt quickly to changes in circumstance and move between posts with minimal notice.
Who We Are
The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.
There are opportunities for expansion and progression within the Medical Secretarial Service, including expanding your knowledge in to various other medical, surgical, and clinical services, or over time developing in to supervisory, training, or management roles.
Diversity and inclusion
We are focused on hiring the very best talent available, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be employed in a similar role right now, you may be returning from a career break (e.g. maternity, paternity, caring for others) or considering a move from working in another relevant field. Your experiences elsewhere can bring a fresh perspective to our work. If you are unsure if this would be the right role for you please read the advert and the job description before applying. Please only apply if you meet all of the essential criteria as otherwise your application will not be progressed.
Informal enquiries
For informal enquiries please contact Alana McCrory, Medical Secretarial Supervisor, at
Please note all applications must be made via the NHS Scotland Recruitment Website, no CVs can be considered. We expect a high volume of applications for this role and therefore may close the post to applicants prior to the date advertised. We would therefore recommend you apply as soon as possible. Unfortunately no late applications will be considered.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link: www.jobsincare.com/job/jbliAzxj view our accessibility statement, please follow this link: www.jobsincare.com/job/jbliAzxj note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - www.jobsincare.com/job/jbliAzxj for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
We have an exciting opportunity for a Relief Medical Secretary to join the Medical Secretarial Service supporting our teams in Royal Aberdeen Children’s Hospital and community teams.
The post
The post holder will work as part of the Medical Secretary Team, providing cover for vacancies and long term absences, and supporting additional clinical activity. Initially this post will also provide support to a locum Consultant Paediatric Surgeon
The post holder will be the first point of contact for patients accessing our services, and will be responsible for waiting list management, arranging inpatient admissions and outpatient appointments, processing clinical correspondence, processing of diagnostic results, providing administrative support to clinical and medical staff, and supporting with additional administration work where required.
The majority of our services are based on the Children’s Hospital site in Aberdeen, however we also have teams based in the community across Aberdeen city and shire. There is a requirement to be able to travel between bases to provide cover.
Whilst the majority of relief cover is arranged on a longer term basis (e.g. to cover a maternity leave, or vacancies whilst recruitment takes place) there may be the need to provide cover in a different area at short notice, and therefore the post holder must be adaptable with the ability to move between areas as and when required.
Days and hours of work are negotiable with the successful candidate between the hours of 8 am and 6 pm Monday to Friday. This post is 30 hours.
What We Love To See
The ideal candidate should have previous secretarial or administrative experience, or have recently completed a college or university course in administration. Experience in transcription of audio materials with the ability to touch type is essential. A driving license with access to a car would be preferred, however applications from candidates with the ability to travel without a car will be considered.
We are looking for applications from candidates who are adaptable and eager to learn new things. There can be big differences between the workflow in each specialty and the successful candidate requires to be able to adapt quickly to changes in circumstance and move between posts with minimal notice.
Who We Are
The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.
There are opportunities for expansion and progression within the Medical Secretarial Service, including expanding your knowledge in to various other medical, surgical, and clinical services, or over time developing in to supervisory, training, or management roles.
Diversity and inclusion
We are focused on hiring the very best talent available, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be employed in a similar role right now, you may be returning from a career break (e.g. maternity, paternity, caring for others) or considering a move from working in another relevant field. Your experiences elsewhere can bring a fresh perspective to our work. If you are unsure if this would be the right role for you please read the advert and the job description before applying. Please only apply if you meet all of the essential criteria as otherwise your application will not be progressed.
Informal enquiries
For informal enquiries please contact Alana McCrory, Medical Secretarial Supervisor, at
Please note all applications must be made via the NHS Scotland Recruitment Website, no CVs can be considered. We expect a high volume of applications for this role and therefore may close the post to applicants prior to the date advertised. We would therefore recommend you apply as soon as possible. Unfortunately no late applications will be considered.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link: www.jobsincare.com/job/jbliAzxj view our accessibility statement, please follow this link: www.jobsincare.com/job/jbliAzxj note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub - www.jobsincare.com/job/jbliAzxj for advice and support with any system issues.
We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.
- Please note - If this post o
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