Corporate Business Administrator inCaerleon inCaerleon PUBLISHED SUN 29 DEC 2024

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job Overview

How Aneurin Bevan University Health Board communicates with and responds to its key stakeholders and manages its corporate business is critical to the organisation in setting the tone at the top and this postholder will play a fundamental role in supporting the Chief Business Officer and Executive Business Manager to achieve that.

The postholder will provide comprehensive administrative support to the Corporate Business Team, whilst also providing an efficient and effective reception service at the Health Board’s Headquarters.

Main duties of the job

The Postholder Will

• provide an efficient and professional reception service at the Health Board’s Headquarters;
• undertake general secretarial and administrative duties to support the Corporate Business Team, including photocopying, sending emails, scanning documents and arranging meetings and maintaining diaries;
• order and monitor stationery in order to maintain supplies, in accordance with the Health Board’s procurement procedures and Standing Financial Instructions;
• receive, sort and record incoming mail onto a database, and to assist in sending outgoing mail;
• receive and redirect telephone calls promptly, accurately and confidentially;
• copy and circulate documents as required, including paperwork for Board, Executive Team and Committee meetings, ensuring timely distribution;
• develop, maintain and retrieve information from filing systems;
• prepare, draft and produce letters and reports from written and audio material; and
• oversee all Headquarters meeting room bookings, checking room availability, accepting booking requests, and ensuring room etiquette.
  
  

The postholder will be required, at times, to provide administrative support and cover across the wider Corporate Business and Corporate Governance Teams to ensure corporate requirements are always maintained.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Experience

Essential criteria

• Knowledge of secretarial or administrative procedures and systems, such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational/NVQ Level 3 or equivalent
  
  

Desirable criteria

• Working within an NHS environment
  
  

Knowledge

Essential criteria

• Working knowledge of PC package Microsoft Office
  
  

Desirable criteria

• CWS and Datix
  
  

Qualifications

Essential criteria

• OCR level II or equivalent in typing/word processing
  
  

Desirable criteria

• ECDL
  
  

Skills And Abilities

Essential criteria

• General office skills