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SYNOPSIS •
Opportunity to work at a high-profile RAF base, enhancing your career within the Ministry of Defence.
Engagement in diverse and dynamic teamwork, promoting a culture of inclusivity and support.
Structured working hours with a clear schedule, allowing for a good work-life balance.
Develop practical skills in managing postal services and registry procedures, gaining valuable administrative experience.
Job Summary for Central Registry Clerk at RAF Northolt, London
The Ministry of Defence is seeking a Central Registry Clerk to join the team at RAF Northolt. The role involves managing and supervising the Central Registry and Post Room operations, which includes handling postal services and mail management efficiently.
Key Responsibilities:
- Sort and manage inbound and outbound mail, ensuring secure handling of classified materials.
- Maintain security and recording procedures for registered mail and parcels.
- Oversight of mail dispatch methods, ensuring cost-effectiveness and adherence to guidelines.
- Maintain the Paper Asset Register and stock supplies of forms and stationery.
- Supervise the opening and distribution of official mail and manage the use of office equipment like printers and franking machines.
- Prepare and distribute invoices and monthly accounts for postage charges.
Person Specification:
- Strong communication and organizational skills are essential, along with the ability to manage multiple tasks effectively in a fast-paced environment.
- Proficiency in IT, particularly MS Word, Excel, and Outlook, is required.
Work Schedule:
- The position is for 37 hours per week, Monday to Thursday (8 AM to 4 PM), and Friday (8 AM to 3 PM).
This is an excellent opportunity for individuals looking for a supportive and inclusive workplace within the Ministry of Defence.
SYNOPSIS •
Opportunity to work at a high-profile RAF base, enhancing your career within the Ministry of Defence.
Engagement in diverse and dynamic teamwork, promoting a culture of inclusivity and support.
Structured working hours with a clear schedule, allowing for a good work-life balance.
Develop practical skills in managing postal services and registry procedures, gaining valuable administrative experience.
Exposure to handling classified material and learning about security protocols, increasing your professionalism and credibility.
Opportunities for continuous learning and development within a governmental organization, fostering career progression.
Ability to serve key operational support functions that contribute to the effective functioning of RAF Northolt.
SYNOPSIS • FULL DESCRIPTION
RAF Northolt, Ruislip, LondonJob Summary
This is an exciting opportunity to work as a Registry Clerk at a high-profile RAF Base, to provide all aspects of Postal Services and Registry procedures to the Station.
This is an opportunity to join a diverse and dynamic team who is committed to creating a welcoming, inclusive workplace where staff can bring their whole selves to work and perform at their best.
BSW Mission And Vision:
To provide effective and efficient Base support to RAF Northolt in assisting with operations, engagements, and contingency plans. We will do this by working collaboratively, transparently with key stakeholders, and by being operationally focused.
This job is for 37 hours per week, Monday to Thursday (8 AM to 4 PM) and Friday (8 AM to 3 PM).
Job Description
As the
Administrative Officer (AO)
you are responsible of the management and overall supervision of the Central Registry and Post Room, ensuring the efficiency of these sections is maintained to the highest level at all times. The daily supervision of Central Registry and Post Room.
Post Holder’s Key Responsibilities And Tasks
- Mail: Sort all inbound and outbound mail from both internal and external sources in the most effective and efficient manner using JPA, MS Outlook; and our Personnel Database as required
- Mail: Special Delivery, Signed For, Parcel Force and tracked parcels. Inbound items are to be signed for and recorded iaw the LWI. Outbound items are to be dispatched in the most cost-effective manner taking into account the method of despatch requested by the customer and actioned iaw the LWI for that method.
- Maintain adequate security and recording procedures for all items of RM, PF mail and parcels requiring a signature iaw JSP 367Chapters 3 & 4 are to be followed
- Ensure that personnel collecting mail are in possession of valid ID and maintain a register of personnel who have authority to collect mail for their section.
- Control and handling of classified material: All classified material is to be handled in accordance with JSP440, Chpt 4 and JSP 367 Chpt 7.
- Ensuring that all invoices received are to be reconciled against mail manifests then forwarded promptly to the Deputy Business Manager for authorisation to pay.
- Maintain adequate security and recording procedures for all items of RM, PF mail and parcels requiring a signature iaw JSP 367Chapters 3 & 4 are to be followed.
- Manage and maintain Paper Asset Register for all paper records (hard copy files) held on station and maintaining sufficient stock of forms and stationery.
- Ensure that personnel collecting mail are in possession of valid ID and maintain a register of personnel who have authority to collect mail for their section.
- Ensure the security of the Station Registry/Post Room
- The opening and distribution of all official mail.
- Ensure the security of the Station Registry/Post Room.
- Control of the use of the printer and franking machines.
- Obtaining credit for the franking machine ensuring correct accounting procedures are followed.
- Preparation and distribution of 3 monthly accounts for Sections who pay for their postage.
Administrative Officer (AO)
you are responsible of the management and overall supervision of the Central Registry and Post Room, ensuring the efficiency of these sections is maintained to the highest level at all times. The daily supervision of Central Registry and Post Room.
Post Holder’s Key Responsibilities And Tasks
- Mail: Sort all inbound and outbound mail from both internal and external sources in the most effective and efficient manner using JPA, MS Outlook; and our Personnel Database as required
- Mail: Special Delivery, Signed For, Parcel Force and tracked parcels. Inbound items are to be signed for and recorded iaw the LWI. Outbound items are to be dispatched in the most cost-effective manner taking into account the method of despatch requested by the customer and actioned iaw the LWI for that method.
- Maintain adequate security and recording procedures for all items of RM, PF mail and parcels requiring a signature iaw JSP 367Chapters 3 & 4 are to be followed
- Ensure that personnel collecting mail are in possession of valid ID and maintain a register of personnel who have authority to collect mail for their section.
- Control and handling of classified material: All classified material is to be handled in accordance with JSP440, Chpt 4 and JSP 367 Chpt 7.
- Ensuring that all invoices received are to be reconciled against mail manifests then forwarded promptly to the Deputy Business Manager for authorisation to pay.
- Maintain adequate security and recording procedures for all items of RM, PF mail and parcels requiring a signature iaw JSP 367Chapters 3 & 4 are to be followed.
- Manage and maintain Paper Asset Register for all paper records (hard copy files) held on station and maintaining sufficient stock of forms and stationery.
- Ensure that personnel collecting mail are in possession of valid ID and maintain a register of personnel who have authority to collect mail for their section.
- Ensure the security of the Station Registry/Post Room
- The opening and distribution of all official mail.
- Ensure the security of the Station Registry/Post Room.
- Control of the use of the printer and franking machines.
- Obtaining credit for the franking machine ensuring correct accounting procedures are followed.
- Preparation and distribution of 3 monthly accounts for Sections who pay for their postage.
Excellent communication skills to be able to engage with stakeholders, internal and external effectively and articulately.
Excellent organisation skills in order to be able to manage the multiple different requirements of the post and organisational demands.
Time keeping / Timescales – essential for practice and progression and to be able to work at a fast paced whilst producing quality outcomes.
The Ideal Candidate
- IT literate: MS (including Word, Excel and Outlook)
- Communication (verbal and written) skills
SYNOPSIS • FULL DESCRIPTION
RAF Northolt, Ruislip, LondonJob Summary
This is an exciting opportunity to work as a Registry Clerk at a high-profile RAF Base, to provide all aspects of Postal Services and Registry procedures to the Station.
This is an opportunity to join a diverse and dynamic team who is committed to creating a welcoming, inclusive workplace where staff can bring their whole selves to work and perform at their best.
BSW Mission And Vision:
To provide effective and efficient Base support to RAF Northolt in assisting with operations, engagements, and contingency plans. We will do this by working collaboratively, transparently with key stakeholders, and by being operationally focused.
This job is for 37 hours per week, Monday to Thursday (8 AM to 4 PM) and Friday (8 AM to 3 PM).
Job Description
As the
Administrative Officer (AO)
you are responsible of the management and overall supervision of the Central Registry and Post Room, ensuring the efficiency of these sections is maintained to the highest level at all times. The daily supervision of Central Registry and Post Room.
Post Holder’s Key Responsibilities And Tasks
- Mail: Sort all inbound and outbound mail from both internal and external sources in the most effective and efficient manner using JPA, MS Outlook; and our Personnel Database as required
- Mail: Special Delivery, Signed For, Parcel Force and tracked parcels. Inbound items are to be signed for and recorded iaw the LWI. Outbound items are to be dispatched in the most cost-effective manner taking into account the method of despatch requested by the customer and actioned iaw the LWI for that method.
- Maintain adequate security and recording procedures for all items of RM, PF mail and parcels requiring a signature iaw JSP 367Chapters 3 & 4 are to be followed
- Ensure that personnel collecting mail are in possession of valid ID and maintain a register of personnel who have authority to collect mail for their section.
- Control and handling of classified material: All classified material is to be handled in accordance with JSP440, Chpt 4 and JSP 367 Chpt 7.
- Ensuring that all invoices received are to be reconciled against mail manifests then forwarded promptly to the Deputy Business Manager for authorisation to pay.
- Maintain adequate security and recording procedures for all items of RM, PF mail and parcels requiring a signature iaw JSP 367Chapters 3 & 4 are to be followed.
- Manage and maintain Paper Asset Register for all paper records (hard copy files) held on station and maintaining sufficient stock of forms and stationery.
- Ensure that personnel collecting mail are in possession of valid ID and maintain a register of personnel who have authority to collect mail for their section.
- Ensure the security of the Station Registry/Post Room
- The opening and distribution of all official mail.
- Ensure the security of the Station Registry/Post Room.
- Control of the use of the printer and franking machines.
- Obtaining credit for the franking machine ensuring correct accounting procedures are followed.
- Preparation and distribution of 3 monthly accounts for Sections who pay for their postage.
Administrative Officer (AO)
you are responsible of the management and overall supervision of the Central Registry and Post Room, ensuring the efficiency of these sections is maintained to the highest level at all times. The daily supervision of Central Registry and Post Room.
Post Holder’s Key Responsibilities And Tasks
- Mail: Sort all inbound and outbound mail from both internal and external sources in the most effective and efficient manner using JPA, MS Outlook; and our Personnel Database as required
- Mail: Special Delivery, Signed For, Parcel Force and tracked parcels. Inbound items are to be signed for and recorded iaw the LWI. Outbound items are to be dispatched in the most cost-effective manner taking into account the method of despatch requested by the customer and actioned iaw the LWI for that method.
- Maintain adequate security and recording procedures for all items of RM, PF mail and parcels requiring a signature iaw JSP 367Chapters 3 & 4 are to be followed
- Ensure that personnel collecting mail are in possession of valid ID and maintain a register of personnel who have authority to collect mail for their section.
- Control and handling of classified material: All classified material is to be handled in accordance with JSP440, Chpt 4 and JSP 367 Chpt 7.
- Ensuring that all invoices received are to be reconciled against mail manifests then forwarded promptly to the Deputy Business Manager for authorisation to pay.
- Maintain adequate security and recording procedures for all items of RM, PF mail and parcels requiring a signature iaw JSP 367Chapters 3 & 4 are to be followed.
- Manage and maintain Paper Asset Register for all paper records (hard copy files) held on station and maintaining sufficient stock of forms and stationery.
- Ensure that personnel collecting mail are in possession of valid ID and maintain a register of personnel who have authority to collect mail for their section.
- Ensure the security of the Station Registry/Post Room
- The opening and distribution of all official mail.
- Ensure the security of the Station Registry/Post Room.
- Control of the use of the printer and franking machines.
- Obtaining credit for the franking machine ensuring correct accounting procedures are followed.
- Preparation and distribution of 3 monthly accounts for Sections who pay for their postage.
Excellent communication skills to be able to engage with stakeholders, internal and external effectively and articulately.
Excellent organisation skills in order to be able to manage the multiple different requirements of the post and organisational demands.
Time keeping / Timescales – essential for practice and progression and to be able to work at a fast paced whilst producing quality outcomes.
The Ideal Candidate
- IT literate: MS (including Word, Excel and Outlook)
- Communication (verbal and written) skills
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