Administrative Officer (XN03) inLeeds inLeeds PUBLISHED WED 15 JAN 2025

Job Summary

An exciting opportunity has arisen for a personable, flexible and self-motivated individual to join the service improvement team within Theatres and Anaesthesia.

The successful applicant will join a supportive team of people who are passionate about making the most of our resources to deliver the best service to our patients. This role supports the senior management team and service improvement team to deliver wide-ranging projects and embed Leeds Improvement Methodology in the department.

This role is for you if you enjoy variety and take initiative to improve our way of working. The post provides administrative support to the team, including data input and management, creating report packs and presentations, diary management and taking minutes

Experience using Microsoft packages, including Word, PowerPoint and Excel is essential. Excellent communication and interpersonal skills are essential to liaise with a wide range of people across LTHT and beyond. In addition to working well in a team and being able to use initiative to prioritise work and meet deadlines

This role has a rare opportunity to spend time in clinical areas while being based in an office environment, primarily at LGI with occasional travel to other sites to support specific projects as required.

This role is part time 22.5hrs per week, we are happy to discuss flexible working options

For Further Information Please Contact:

Lucy Garrett -

Main duties of the job

The post holder will be responsible for the provision of a full and effective administrative and clerical support service to the T&A Senior Management Team in relation to the management of CSU projects. They will also be responsible for inputting data and producing reports as required. The post holder will be expected to arrange and plan their own work on a day-to-day basis within the overall demands and priorities of the department.

Please see JD for further details

About Us

Expected Shortlisting Date:

04/02/2025

Planned Interview Date:

11/02/2025

Leeds Teaching Hospitals is the largest provider of operating theatre resources in the region with 64 theatres across four sites (Leeds General Infirmary, St James University Hospital, Chapel Allerton Hospital and Wharfedale Hospital). The Theatres and Anaesthesia department also provides pre-operative assessments among a number of other non theatre based activities. This role is based at LGI with occasional travel to other sites to support specific projects as required.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Date posted

10 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,to £25,674 a year

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

C9298-THE-0

Job locations

Leeds General Infirmary

Great George Street

Leeds

LS1 3EX

Job Description

Job responsibilities

Job Purpose

To provide administrative and clerical support to the T&A Senior Management Team.

• JOB DIMENSIONS
  
  

The postholder will be responsible for the provision of a full and effective administrative and clerical support service to the T&A Senior Management Team in relation to the management of projects. They will also be responsible for inputting data and producing reports as required. The postholder will be expected to arrange and plan their own work on a day-to-day basis within the overall demands and priorities of the department.

• ORGANISATIONAL CHART
• KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED
  
  

Essential

Previous clerical/administrative experience.

GCSE in English and Maths or equivalent

Must be willing to attend relevant training courses.

Competent in word processing, spreadsheet packages and in using databases.

Good written and verbal communication skills.

Good command of spoken and written English.

Numerate

Able to use own initiative.

Desirable

Work experience in a health or social care setting.

Knowledge of NHS

• THE LEEDS WAY VALUES
  
  

Our Values Are Part Of What Make Us Different From Other Trusts, So We See This As a Strength, As Well As a Responsibility. They Have Been Developed By Our Staff And Set Out What They See As Important To How We Work. Our Five Values Are:

Patient-centred

Collaborative

Fair

Accountable

Empowered

All our actions and endeavours will be guided and evaluated through these values

Additionally the following are core values which relate specifically to this post:

Commitment to principles of equality and diversity.

Commitment to delivering quality services.

Importance of maintaining confidentiality.

Honesty and integrity.

• CORE BEHAVIOURS AND SKILLS
  
  

Essential

Well organised and able to work on own initiative.

Able to work effectively as part of a small team.

Able to relate effectively to a wide range of people with good interpersonal skills.

Personable, patient, sensitive and flexible.

Willing to learn new skills.

Reliable

• CORE KNOWLEDGE AND UNDERSTANDING
  
  

Knowledge of a wide range of administrative procedures including finance.

Understanding of working in a complex organisation.

Knowledge of databases and how to generate reports.

• PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY
  
  

Providing a full secretarial and administrative service to the departmental team including providing relevant data for presentation at local meetings, minute taking, distributing information and use of internal and