Data Assistant inAberdeen inAberdeen PUBLISHED MON 6 JAN 2025

NHS

NHS Grampian rF5aj2T

Opportunity to contribute to effective rostering, ensuring the right staff are available for safe patient care.

Fixed-term position offering job security until at least December 2025.

Part-time hours (22.8 hours per week) allow for a work-life balance.

Work within a dedicated Central Rostering Team, fostering teamwork and collaboration.

Gain experience with eRostering and SSTS systems, valuable skills in healthcare administration.

Be part of NHS Grampian, contributing to the health and social care services for a population of over 500,000 people.

Possibility for professional growth and development within the People & Culture Directorate.

NHS Grampian is seeking a Data Assistant to join its Central Rostering Team within the People & Culture Directorate’s HR Service Centre in Aberdeen. The role involves inputting data into the eRostering system and the Scottish Standard Time System (SSTS) to ensure effective staffing across clinical and non-clinical areas. Candidates must possess a minimum of 5 National 5 qualifications or equivalent experience in administration, alongside strong communication skills and a commitment to accuracy under deadlines. The position is part-time, totaling 22.8 hours per week, on a fixed-term contract until December 31, 2025.

Applicants are advised to apply only if they meet the essential criteria outlined in the job specifications, as only qualified candidates will be considered. The application process is conducted through Jobtrain, and candidates must not upload a CV. Interviews are expected to occur in early February with successful candidates starting shortly thereafter. NHS Grampian aims to provide quality health and social care to over 500,000 people and is committed to fostering a positive workplace culture.

We are looking for a Data Assistant to work within our Central Rostering Team, based in the People & Culture Directorate’s HR Service Centre.

eRostering is being rolled out to all wards and departments in NHS Grampian and will ensure that clinical and non-clinical staff are rostered effectively so that the right staff are in the right place at the right time to deliver safe and effective patient care.

As a Data Assistant in the team you will primarily be responsible for the input of data into the eRostering system and the Scottish Standard Time System (SSTS).

Applicants should have a good standard of education, this being 5 National 5 qualifications or 5 Standard Grades at credit level, or relevant equivalent experience in an administration environment. Good communication skills are required, as well as a good command of the English language. You will have the ability to maintain high standards of accuracy whilst working to strict deadlines.

We have a vacancy of 22.8 hours per week, on a fixed term basis until 31 December 2025.

Interviews are expected to be held in person during the week commencing 3 February. It is anticipated that successful candidate would commence employment shortly thereafter.

Time is extremely precious at the moment within the NHS, please allow us to use our time as best as we can by only applying if you meet as a minimum all of the essential elements of the person specification. You must evidenceyour skillset within your application. Only thosewho meet all aspects of the job description and essential criteria on the person specification are invited to apply.

Additional Information For Candidates

You should apply for this post by completing the application process on Jobtrain.

DO NOT upload a CV as this will not be used for short listing purposes.

Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.

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Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.

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More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Data Assistant: Click to view

To work as a Data Assistant in the UK, you typically need a mix of technical, analytical, and soft skills. Here are some key skills and qualifications that are often sought after for this role:

Technical Skills:

1. Data Entry and Management: Proficiency in inputting, updating, and maintaining data in databases.

2. Spreadsheet Proficiency: Strong skills in Microsoft Excel or Google Sheets, including formulas, pivot tables, and data visualization tools.

3. Database Knowledge: Familiarity with database management systems (e.g., SQL, Access) can be beneficial.

4. Data Analysis Software: Experience with statistical analysis software or data visualization tools (e.g., R, Python, Tableau, Power BI).

5. Basic Programming Skills: Knowledge of programming languages like Python or R can be an advantage, especially for data analysis and manipulation.

6. Attention to Detail: Ability to spot errors and inconsistencies in data.

Analytical Skills:

1. Data Interpretation: Ability to analyze data sets to gather insights and support decision-making.

2. Problem-Solving: Strong analytical thinking to address data-related issues and improve processes.

Soft Skills:

1. Communication: Excellent verbal and written communication skills for reporting findings and collaborating with team members.

2. Organization: Strong organizational skills to manage multiple projects and deadlines.

3. Teamwork: Ability to work effectively in a team environment, collaborating with various departments.

4. Adaptability: Open to learning new technologies and methodologies as needed.

Qualifications:

- A degree in a relevant field (e.g., Data Science, Statistics, Mathematics, Computer Science, Business) can be beneficial but not always required.

- Relevant work experience or internships in data-related roles can be advantageous.

Additional Skills:

- Familiarity with data privacy regulations (e.g., GDPR) to ensure data handling complies with legal standards.

- Basic project management skills can also be helpful in managing tasks and timelines effectively.