Opportunity to work in a friendly multi-disciplinary team, promoting a collaborative work environment.
Flexible working patterns available, allowing for part-time, flexi-time, and annualized hours, promoting work-life balance.
Access to excellent training and development opportunities to enhance skills and career progression.
Supportive workplace initiatives, including networks for diverse staff and well-being programs reflecting a compassionate culture.
Cost-effective workplace nurseries for those with children, easing the burden of childcare.
Located in beautiful Sussex, with easy access to scenic landscapes like the South Downs and the coast for recreation and relaxation.
Access to a wide range of benefits and discounts exclusive to NHS staff, enhancing overall job satisfaction.
Are you an organised individual looking to make a real difference in your community? Join our welcoming team at the Lewes and Uckfield Intermediate Care Units as a Ward Administrator. With flexible working hours ranging from 15 to 30 hours a week, including essential shifts on Tuesdays and Wednesdays, this role offers a great work-life balance. Your administrative expertise will support our dedicated healthcare professionals and enhance the care we provide to patients and their families.
You’ll be at the heart of our operations, using your strong communication skills to provide essential support across our multi-disciplinary team. Whether troubleshooting routine queries or coordinating team meetings, your contribution will be vital in maintaining smooth and effective communication within our wards. Join us at Sussex Community NHS Foundation Trust, where your efforts will help us achieve our vision of delivering exceptional care to 1.3 million people across East and West Sussex. Embrace the opportunity to grow in a compassionate environment, access excellent training, and enjoy a range of staff benefits. Together, we can create a community of care that makes a lasting impact.
You’ll be at the heart of our operations, using your strong communication skills to provide essential support across our multi-disciplinary team. Whether troubleshooting routine queries or coordinating team meetings, your contribution will be vital in maintaining smooth and effective communication within our wards. Join us at Sussex Community NHS Foundation Trust, where your efforts will help us achieve our vision of delivering exceptional care to 1.3 million people across East and West Sussex. Embrace the opportunity to grow in a compassionate environment, access excellent training, and enjoy a range of staff benefits. Together, we can create a community of care that makes a lasting impact.
Opportunity to work in a friendly multi-disciplinary team, promoting a collaborative work environment.
Flexible working patterns available, allowing for part-time, flexi-time, and annualized hours, promoting work-life balance.
Access to excellent training and development opportunities to enhance skills and career progression.
Supportive workplace initiatives, including networks for diverse staff and well-being programs reflecting a compassionate culture.
Cost-effective workplace nurseries for those with children, easing the burden of childcare.
Located in beautiful Sussex, with easy access to scenic landscapes like the South Downs and the coast for recreation and relaxation.
Access to a wide range of benefits and discounts exclusive to NHS staff, enhancing overall job satisfaction.
We are looking for experienced administrators to join our friendly multi-disciplinary team at Lewes Intermediate Care Unit and Uckfield Intermediate Care Unit.
We have a minimum of 15 hours per week with a maximum of 30 hours available. 7.30 hours at each sight. This must be Tuesday at Uckfield and a Wednesday at Lewes as a minimum.
The main duties of the role are, to provide administration and clerical support on the units ensuring that an efficient communications systems are adhered to. Provide solutions for routine queries/concerns about services and deciding what to refer to senior staff. To provide essential cover for other administrative staff as requested by the ward
manager.
To be able to demonstrate good interpersonal skills and communication skills working effectively as part of a team within a healthcare environment with patients, visitors, relatives as well as medical, nursing and therapy staff.
To use own initiative and ability to prioritise own work. Arrange team meetings as requested by colleagues across a designated group of ICUs. To be the point of contact as SystmOne champion to disseminate new functions within the system and ensure all staff are made aware of any changes. Support the Ward Manager in the recruitment and retention of new staff and associated processes used by the Trust e.g. NHS Jobs / TRAC.
Assist the Ward Manager is reviewing office / administrative procedures. To liaise with senior nursing staff regarding forthcoming staffing requirement
We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.
We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.
Why work for us?
Lisa
We have a minimum of 15 hours per week with a maximum of 30 hours available. 7.30 hours at each sight. This must be Tuesday at Uckfield and a Wednesday at Lewes as a minimum.
The main duties of the role are, to provide administration and clerical support on the units ensuring that an efficient communications systems are adhered to. Provide solutions for routine queries/concerns about services and deciding what to refer to senior staff. To provide essential cover for other administrative staff as requested by the ward
manager.
To be able to demonstrate good interpersonal skills and communication skills working effectively as part of a team within a healthcare environment with patients, visitors, relatives as well as medical, nursing and therapy staff.
To use own initiative and ability to prioritise own work. Arrange team meetings as requested by colleagues across a designated group of ICUs. To be the point of contact as SystmOne champion to disseminate new functions within the system and ensure all staff are made aware of any changes. Support the Ward Manager in the recruitment and retention of new staff and associated processes used by the Trust e.g. NHS Jobs / TRAC.
Assist the Ward Manager is reviewing office / administrative procedures. To liaise with senior nursing staff regarding forthcoming staffing requirement
We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.
We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.
Why work for us?
- Positive 2023 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support
- Variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county
- Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
- Excellent training and development opportunities
- Cost-effective workplace nurseries in Crawley, Hove and Brighton
- EMBRACE, Disability and Wellbeing, LGBTQIA+ and Religion Spirituality and Belief staff networks
- Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
- Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
- Located in stunning Sussex, with easy access to the South Downs and the coast
- Access to a wide range of benefits and discounts for NHS staff
Lisa
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More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
Useful skills for a Ward Administrator:
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To work as a Ward Administrator in the UK, you typically need a combination of administrative skills, healthcare knowledge, and interpersonal abilities. Here’s a breakdown of the key skills and qualifications that are generally required:
Administrative Skills:
1. Organizational Skills: Ability to manage and prioritize multiple tasks efficiently.
2. Data Entry and Management: Proficient in using hospital information systems and databases.
3. Record Keeping: Skills in maintaining accurate and confidential patient records and administrative documentation.
4. Scheduling: Experience in managing staff rosters, appointments, and maintaining ward schedules.
Communication Skills:
1. Verbal Communication: Ability to effectively communicate with healthcare staff, patients, and their families.
2. Written Communication: Proficiency in writing reports, memos, and other correspondence.
3. Interpersonal Skills: Ability to build relationships with staff, patients, and visitors, and handle inquiries or complaints effectively.
IT Skills:
1. Computer Literacy: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with healthcare management software.
2. Data Management: Ability to analyze and report on data, including budgets, staffing levels, and patient flow.
Financial and Resource Management:
1. Budgeting Experience: Understanding of financial processes, including invoicing and resource allocation.
2. Inventory Management: Skills in managing supplies and equipment within the ward.
Knowledge of Healthcare:
1. Understanding of NHS Policies: Familiarity with healthcare regulations, NHS frameworks, and departmental protocols.
2. Health and Safety Awareness: Knowledge of health and safety standards in a hospital setting.
Personal Attributes:
1. Attention to Detail: High level of accuracy and attention to detail in all tasks.
2. Problem-Solving Skills: Ability to identify issues proactively and develop effective solutions.
3. Flexibility and Adaptability: Ability to work in a fast-paced, dynamic environment and adapt to changing priorities.
Qualifications:
- Educational Background: Typically, a minimum of GCSEs in English and Mathematics, and often relevant vocational qualifications (e.g., NVQ in Business Administration).
- Experience: Previous experience in an administrative role, particularly in a healthcare setting, is often preferred.
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