Business Coordinator (Chief Executive's Office) inCaerleon inCaerleon PUBLISHED SUN 29 DEC 2024

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job Overview

How Aneurin Bevan University Health Board communicates with and responds to its key stakeholders and manages its corporate business is critical to the organisation in setting the tone at the top and this post holder will play a fundamental role in supporting the Chief Executive’s office to achieve that.

The Chief Executive’s office provides the Chief Executive Officer with personal support across the full range of their responsibilities, identifying issues that require particular attention to avoid escalation and acting as a key channel for communication between the Chief Executive Officer, the Chair, Executive Directors, colleagues within the Health Board and senior colleagues in NHS organisations, Welsh Government and other external partners such as Local Authorities, MSs, MPs and Members of the Public.

The post holder will work on their own initiative and be expected to demonstrate high levels of integrity, innovation and commitment to Aneurin Bevan University Health Board, proactively and continually looking to identify new and more effective and efficient ways of delivering corporate business elements.

There will be a constant need for the post holder to handle highly confidential and sometimes very contentious and sensitive information of a personal, financial and political nature and will therefore be relied upon to observe and comply with specific and implied confidentiality rules and policies.

Main duties of the job

Work autonomously to prioritise work to ensure that the management team is fully briefed, prepared and well supported, including in the absence of the Operational Lead for Testing. The post holder will be expected to seek advice when necessary but will be responsible for managing own area of work.

Manage the busy diaries of the Chief Executive to ensure that they are constantly up-to-date and that meetings are organised promptly which requires balancing competing priorities and ensuring that deadlines are met without compromising standards.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Qualifications

Essential criteria

• Knowledge of Secretarial procedures and systems
  
  

Desirable criteria

• Evidence of further study and personal development
  
  

Experience

Essential criteria

• Business Support Experience
  
  

Desirable criteria

• Experience of providing Project Management Support
  
  

Aptitude and Abilities

Essential criteria

• Excellent Communication skills
  
  

Desirable criteria

• Ability to speak Welsh