Executive Assistant to the COOinAberdeeninAberdeenPUBLISHED SAT 1 MAR 2025

Job Title: Executive Assistant

Reporting To: Lead Executive Assistant

Location: Aberdeen, on-site 5 days per week

Salary: Up to £55,000 depending on experience + Up to 10% company bonus

Beam is recruiting an Executive Assistant to support our Chief Operating Officer (COO) and wider Operations team. Reporting to the Lead EA, and working closely alongside the rest of the Business Support Team, this role is pivotal in ensuring the COO’s priorities are managed effectively and strategic initiatives are executed seamlessly. We are a mission-focused, results-driven organisation seeking a creative, self-starting individual who thrives in a dynamic and transformational environment.

Our Operations team is mainly comprised of offshore crews working in marine surveying and ROV operations, and as such the ideal candidate is comfortable interacting with and supporting a department that includes offshore crews, asset managers, internal operations and project managers.

The ideal candidate will have exceptional judgement, excellent written and verbal communication skills, and advanced organisational abilities. The role requires a keen ability to balance competing priorities, while managing sensitive and confidential matters with the utmost discretion. This candidate will also be exceptional at upward and stakeholder management in a changing environment, helping our high growth company scale and mature.

More than a traditional EA role, this is a unique position where your creativity, problem-solving skills, and strategic mindset will be valued and rewarded and you’ll be able to make a meaningful impact within a growing, forward-thinking company based in Aberdeen. If you’re passionate about executive support and ready to take on new challenges in a forward-thinking, mission-driven environment, we’d love to hear from you.

We’ll welcome your ideas & input and support your development, In addition, this is an incredible opportunity to help further the transition to renewable energy.

Objectives & Responsibilities

Beam is an exciting and dynamic environment meaning these are likely to change as we grow. Upon joining your objectives and responsibilities will include:

• Serve as a strategic partner to the COO, offering insights, managing priorities, and helping with day-to-day decision making
• Act as a liaison between the COO and internal/external stakeholders, ensuring smooth communication and follow-ups
• Manage the COO’s inbox, sorting through and prioritising content and preparing draft responses where possible
• Oversee the COO’s calendar, prioritising appointments and managing scheduling conflicts
• Handle travel arrangements for the COO, including building complex itineraries, booking travel and accommodation
• Support the COO and wider team with general administrative duties, such as preparing memos, letters, presentation decks, and other documents
• Manage phone calls, taking messages, and supporting external visitors or guests. Deal with highly sensitive and confidential information appropriately, demonstrating a high level of emotional intelligence
• Coordinate and prepare materials for board meetings and track COO related executive actions
• Assist in the preparation of presentations, reports, and other materials for meetings and strategic initiatives
• Conduct research and gather data to support strategic projects operations activities
• Ownership of ad-hoc projects and activities from inception to completion
• Work closely with the Business Support Team, collaborating effectively and contributing to the overall success of the team and their Execs
  
  

You Should Apply If You Have

We know it’s tough, but please try to avoid the confidence gap. You don’t have to match all the listed requirements exactly to be considered for this role:

• Proven experience as an Executive Assistant, preferably supporting C-level executives, for 3+ years with at least 5 years of work experience
• Previous experience in (renewable) energy, maritime work, industrials, or similar B2B environments, with some understanding of crewing, asset management, and/or PMO
• Strong organisational, multitasking, and time-management skills with the ability to plan and prioritise to meet deadlines
• Strong interpersonal skills, with a positive and kind attitude
• Ability to represent their Executive, acting as an extension of that person and ensuring discretion and confidentiality at all times
• Stakeholder management, with experience of both upward and downwards management
• Flexible and adaptable, with an understanding of the demands of supporting a busy Executive
  
  

Desirable Experience

• Previous experience in offshore wind and/or marine surveying a plus
• Previous experience in a growth/scale up environment strongly preferred
• Experience with stakeholder management in a 250+ person company
• Previous experience supporting a COO, with a strong commercial and operational awareness
• Experience working at a high-tech company, using a variety of tech tools, strongly preferred
  
  

About Beam

At Beam, we bring the technology to transform offshore wind through AI and robotic automation, alongside the determination to tackle the significant challenges ahead. We’re committed to making the transition to renewable energy a reality.

Through industry-defining R&D and transformative partnerships, we’re reshaping what it means to work in offshore wind. Beam is making wind farm development more efficient, reducing risk, complexity and cost, while helping to cure an unsustainable dependence on oil and gas.

Check out the Latest Beam Updates

Together, we are Beam. And we’re leading the charge towards a sustainable future.

Benefits

People join Beam because they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real world problems. Although we share the same vision, we value varied perspectives and adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues, but it also makes day-to-day life more interesting,