Project AdministratorinAberdeeninAberdeenPUBLISHED SAT 5 APR 2025

About Verlume

With a track record of firsts, Verlume is the world leader in subsea power systems.

At Verlume, we are continually delivering subsea batteries and power management systems that are as ground-breaking as they are practical, combining creativity and innovation to invent unique technology.

The team is collectively focused on and working towards our vision to redefine the energy landscape by providing subsea power solutions for the energy industry in ways that have never been done before.

Daily, we do this through living and acting in alignment with our four Core Values:

• Impactful - Focused, accountable, delivering on safety & quality.

• Integrity - Honest and respectful.

• Innovation - Innovative mindset enjoying the challenge.

• Improvement - Improve and grow every day.

It’s a hugely exciting time to be joining our business with significant investment and plans for growth over the coming years as we continue to deploy world-leading subsea power delivery projects, whilst supporting the energy transition. We’d love to have you join us!

Role of the Project Administrator

The Project Administrator will provide essential administrative support across all functions within the Project Management Office (PMO), assisting with project management, procurement, document control, quality, health, safety, environmental (QHSE), and commercial contract management. This role offers excellent opportunities for personal and professional growth, allowing you to gain hands-on experience and a wide exposure to various project disciplines, with the potential for career advancement.

Key Responsibilities

As the Project Administrator you will be responsible for:

• Supporting project managers with day-to-day activities, coordinating schedules, resources, and documentation
• Maintaining project records, filing, and ensuring all documentation meets company standards
• Assisting with project data input and progress tracking, helping prepare status reports and key performance indicators (KPIs)
• Providing administrative support to the procurement team, assisting with purchase orders and vendor communications
• Supporting the Quality & HSE departments with documentation and tracking of quality issues and non-conformances
• Organising and coordinating project meetings, preparing agendas, taking meeting minutes, and maintaining project action trackers
• Assisting with the development of templates, processes, and tools to improve project administration and team collaboration
• Providing general administrative support across the PMO and project teams as required

Our Ideal Candidate

To be successful in this role, our ideal candidate will possess

Essential

• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Strong written and verbal communication skills
• Ability to multitask and work effectively in a team
• High attention to detail and accuracy in all tasks
• Adaptability and willingness to learn new processes and tools
• A proactive, solutions-oriented mindset

Desirable but non-essential

• Familiarity with project management software (e.g., MS Project, Primavera)
• An understanding of project management processes or previous exposure to project environments is a plus
• An interest in the energy sector, particularly in decarbonisation, is beneficial

Most important to us is that you are great fit for our team and culture, demonstrating behaviours aligned with our values.

Don’t Meet Every Single Requirement?

Studies have shown that women and other under-represented groups are less likely to apply to jobs unless they meet every single qualification and experience required. At Verlume we are dedicated to building a diverse, inclusive, and authentic workplace. So if you’re excited about this role but your skills or past experience don’t align perfectly with every requirement in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Most important to us is that you are great fit for our team and culture, demonstrating behaviours aligned with our values.

Benefits

We are continually reviewing and improving our benefits package to ensure we support our team’s wellbeing both in and out of work. Currently we offer:

• Private healthcare for you and your dependents
• Health Cash Plan, including shopping discounts
• Life assurance cover
• Company pension with 7% employer’s contribution
• 6.6 weeks annual leave (inclusive of bank holidays, 4 of which can be taken flexibly)
• 4.5 day week with Friday afternoons off
• A variety of flexible and hybrid working options
• Cycle to work scheme
• Electric vehicle scheme
• Support for training and development

Equal Opportunities

Verlume is proud to be an equal opportunity employer. We value diversity and do not discriminate on any basis. We are committed to ensuring that all candidates and employees are treated fairly and with respect. We welcome applications from everyone and encourage you to join our inclusive and supportive team. Should you require any adjustments during the recruitment process to accommodate you better, please let us know.