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Administrative Assistant - Recruitment and AdmissionsinCardiffinCardiffPUBLISHED THU 16 JAN 2025

 GOOD SALARY 

Cardiff University / Prifysgol CaerdyddFollow Cardiff University / Prifysgol Caerdydd

Flexible working arrangements, including the option for blended working between home and campus, promoting a healthy work-life balance.
Opportunities to engage with a diverse student body and contribute to their educational journey, making a positive impact on their lives.
Part of a vibrant and innovative academic environment at one of the largest universities in Wales, with a strong focus on social, cultural, and economic contributions.
A variety of administrative tasks that enhance skill development and provide exposure to different areas of university operations.
Supportive team atmosphere that encourages collaboration and personal growth, contributing to a positive workplace culture.
Potential for career progression and professional development within a reputable institution, enhancing future job prospects.
Competitive salary and benefits package, with fixed term employment offering job security until 31st July 2025.
Cardiff University is seeking a part-time Administrative Assistant for its School of Pharmacy and Pharmaceutical Sciences, responsible for providing administrative support in the areas of Recruitment and Admissions. The role includes handling inquiries from both internal and external stakeholders, processing applications, maintaining accurate databases, and organizing recruitment events. The position offers flexible working options, requiring a minimum commitment of 17.5 hours per week with set availability on Tuesdays, and is fixed-term until July 31, 2025.

Candidates are encouraged to apply regardless of prior university experience, as the university values diverse backgrounds and experiences. Applicants should demonstrate team collaboration skills, attention to detail, and a willingness to develop their knowledge within the role. The salary for the position ranges from £24,600 to £25,433 per annum, pro rata for the hours worked.
Flexible working arrangements, including the option for blended working between home and campus, promoting a healthy work-life balance.
Opportunities to engage with a diverse student body and contribute to their educational journey, making a positive impact on their lives.
Part of a vibrant and innovative academic environment at one of the largest universities in Wales, with a strong focus on social, cultural, and economic contributions.
A variety of administrative tasks that enhance skill development and provide exposure to different areas of university operations.
Supportive team atmosphere that encourages collaboration and personal growth, contributing to a positive workplace culture.
Potential for career progression and professional development within a reputable institution, enhancing future job prospects.
Competitive salary and benefits package, with fixed term employment offering job security until 31st July 2025.

Useful skills for an Administrative Assistant - Recruitment and Admissions:
To work as an Administrative Assistant in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often required or beneficial for this role:
Technical Skills
1. Microsoft Office Suite Proficiency: Strong skills in Word, Excel, PowerPoint, and Outlook are essential for creating documents, managing spreadsheets, and scheduling.
2. Typing and Data Entry Skills: Fast and accurate typing skills are important for documentation and data management.
3. File Management: Organising and maintaining both physical and digital files.
4. Basic Bookkeeping: Understanding financial documents and basic accounting might be required, depending on the role.
5. Communication Tools: Familiarity with email communication and other messaging platforms (e.g., Slack, Microsoft Teams) is essential.
6. CRM Software: Experience with customer relationship management tools may be needed in some roles.
Soft Skills
1. Organisational Skills: Ability to manage multiple tasks and prioritize them effectively.
2. Time Management: Skills to manage one’s time efficiently to meet deadlines.
3. Attention to Detail: Precision in executing tasks and reviewing documents to avoid mistakes.
4. Communication Skills: Strong verbal and written communication skills to interact effectively with colleagues and clients.
5. Problem-Solving Skills: Ability to handle unexpected issues and find solutions quickly.
6. Customer Service Orientation: Being polite and helpful when dealing with clients and colleagues.
Other Skills
1. Adaptability: Willingness to learn new software, processes, and adapt to changes in the workplace.
2. Teamwork: Ability to work collaboratively with others in a team setting.
3. Initiative: Being proactive in identifying tasks that need to be done and taking action without being asked.
4. Confidentiality: Understanding the importance of handling sensitive information discreetly.
Qualifications and Experience
While a formal qualification may not be strictly needed, having GCSEs or equivalent qualifications, particularly in English and Maths, can be an advantage. Experience in an administrative role or a related field is also beneficial and can set you apart from other candidates. Some employers may also look for a qualification in Business Administration or a related subject.
 


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