Payroll Assistant inAberdeen inAberdeen PUBLISHED THU 9 JAN 2025

NHS PENSION

NHS Grampian rF5aj2T

Opportunity to develop a rewarding career in payroll administration within the NHS.

Work within a dynamic and supportive team environment in the People and Culture Directorate.

Receive training for a professional qualification, enhancing career prospects in NHS Payroll.

Competitive salary and benefits package, including flexible working hours and pension scheme.

Gain valuable experience in payroll processing and customer service skills, with opportunities for career progression.

Be part of an organization that serves a significant population, contributing to the health and well-being of the community.

Develop essential skills in accuracy and deadline management that are transferable across various roles.

NHS Grampian is seeking a motivated Payroll Assistant to join their Payroll team in Aberdeen as part of the People and Culture Directorate HR Service Centre. The role involves supporting an experienced Payroll Officer in managing payroll processes, ensuring timely and accurate salary payments, and responding to queries from managers and employees. Candidates should have at least five standard grades, including English and Maths, possess strong communication skills, and be a team player. While experience in ePayroll or NHS Workforce systems is advantageous, training will be provided. The position offers a competitive salary, flexible working, and a pension scheme, along with opportunities for professional qualification training. Given the expected high interest in the role, prompt application is recommended.

The NHS Grampian Payroll team are looking to recruit an enthusiastic individual who wishes to pursue a Payroll career as a Payroll Assistant in our busy, dynamic team based in the People and Culture Directorate HR Service Centre (HRSC).

Payroll Assistants work with an experienced Payroll Officer, to administer a payroll section, taking forward changes to pay records, managing allocated work to ensure weekly and monthly payroll deadlines are met and that salary payments are accurate. They receive and respond to queries from managers and employees, including investigation and resolution as required and provide administration support to the Payroll Team for general processing requirements including compiling employee contractual documentation.

In addition to a competitive salary, flexible working, pension scheme and benefits package we offer training for a professional qualification to equip you for your future in NHS Payroll. This is a demanding position, where high standards of accuracy, working to strict deadlines and excellent customer care are expected.

All applicants should possess a minimum of 5 standard grades, which will include English and Maths, and have good communication skills and be a positive team player. Experience of ePayroll/ NHS Workforce systems is an advantage although not essential as full training will be provided.

Please note: we anticipate a high level of interest in this position and may close the advert once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

Applicants who do not meet the essential requirements of the job specification need not apply.

Interviews will be held during the week commencing 27 January 2025.

Informal enquiries to Kevin Morris, Payroll Team Leader on or by email or Euan Blacklaw, Payroll Team Leader on or by email

Additional Information For Candidates

You should apply for this post by completing the application process on Jobtrain.

DO NOT upload a CV as this will not be used for short listing purposes.

Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.

For help to complete an application on Job Train please follow this link:

To View Our Accessibility Statement, Please Follow This Link

Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.

Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.

Please contact Jobtrain Candidate Support Hub - for advice and support with any system issues.

We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.

Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.

Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.

More information related to this job opportunity, from jobsincare:

Possible interview questions for this job Click to view Start practice interview NEW!

Please wait...this will take a moment...

More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

Useful skills for a Payroll Assistant: Click to view

To work as a Payroll Assistant in the UK, you'll need a combination of technical skills, soft skills, and knowledge related to payroll processes and regulations. Here are some key skills and qualifications that are typically required:

Technical Skills:

1. Payroll Software Proficiency: Familiarity with payroll software (e.g., Sage, QuickBooks, ADP) and accounting systems.

2. Data Entry: Strong data entry skills with attention to detail to ensure accuracy in payroll processing.

3. Mathematical Skills: Basic to intermediate numeracy skills for calculations related to wages, tax, and deductions.

4. Excel Skills: Proficiency in Microsoft Excel for managing data, using formulas, and creating reports.

Knowledge:

1. Employment Law: Understanding UK employment law, including regulations related to pay, tax, and employee rights.

2. Taxation and NI Contributions: Knowledge of PAYE (Pay As You Earn), National Insurance contributions, and other deductions from payroll.

3. Payroll Regulations: Awareness of statutory payments (e.g., maternity pay, sick pay, holiday pay) and compliance requirements.

4. Record Keeping: Familiarity with the importance of maintaining accurate payroll records for audits and compliance.

Soft Skills:

1. Attention to Detail: Ability to catch errors and discrepancies in data and calculations.

2. Organisational Skills: Strong organisational skills to manage multiple tasks and deadlines effectively.

3. Communication Skills: Good verbal and written communication skills for interacting with employees and handling queries.

4. Problem Solving: Ability to resolve payroll-related issues and discrepancies efficiently.

Other Skills:

1. Teamwork: Ability to work collaboratively with HR and finance teams.

2. Confidentiality: Understanding the importance of confidentiality when dealing with sensitive employee information.

3. Time Management: Capability to prioritize tasks and manage time effectively, especially during busy payroll periods.

Qualifications:

- While not always mandatory, a qualification in finance, accounting, or human resources (such as AAT or CIPD) can be beneficial.

- Some employers may offer training or require candidates to have specific payroll certifications.

Experience:

- Previous experience in payroll or a related administration role can be advantageous.

- Familiarity with HR functions can also enhance your qualifications for the role.