NHS ScotlandrvrQq6u
Contribution to patient care by ensuring efficient management of outpatient waiting lists, improving access to healthcare services.
Opportunity to work in one of the largest healthcare systems in the UK, providing stability and potential for career growth.
Flexibility in working hours with full-time and part-time options available, allowing for a better work-life balance.
Engagement with a diverse workforce and a supportive culture that promotes inclusion and values contributions from all staff.
Development of essential administrative and organizational skills within a healthcare setting, enhancing professional competency.
Possibility of continuous professional development and training opportunities within NHS Scotland.
Involvement in data management and reporting, contributing to the strategic monitoring and improvement of healthcare services.
The role of Waiting List Clerk - Health Records within NHS Greater Glasgow and Clyde entails managing the administrative tasks associated with the outpatient waiting list service. The position involves processing patient referrals by adhering to the Waiting List Policy, ensuring accurate data collection for measuring waiting times, and coordinating with medical staff to allocate appointments effectively. The post holder will maintain the accuracy of data entry, monitor waiting lists, and prepare statistical reports for management.
Candidates should possess a good level of education, including O grades/National 5’s, with a preference for previous clerical experience in a healthcare environment. Proficiency in Microsoft Office and advanced keyboard skills, along with strong organisational and communication abilities, are essential. The positions are available for full-time (37 hours) and part-time (20.5 hours) hours, with flexibility in location initially based at Queen Elizabeth University Hospital in Glasgow.
Candidates should possess a good level of education, including O grades/National 5’s, with a preference for previous clerical experience in a healthcare environment. Proficiency in Microsoft Office and advanced keyboard skills, along with strong organisational and communication abilities, are essential. The positions are available for full-time (37 hours) and part-time (20.5 hours) hours, with flexibility in location initially based at Queen Elizabeth University Hospital in Glasgow.
Contribution to patient care by ensuring efficient management of outpatient waiting lists, improving access to healthcare services.
Opportunity to work in one of the largest healthcare systems in the UK, providing stability and potential for career growth.
Flexibility in working hours with full-time and part-time options available, allowing for a better work-life balance.
Engagement with a diverse workforce and a supportive culture that promotes inclusion and values contributions from all staff.
Development of essential administrative and organizational skills within a healthcare setting, enhancing professional competency.
Possibility of continuous professional development and training opportunities within NHS Scotland.
Involvement in data management and reporting, contributing to the strategic monitoring and improvement of healthcare services.
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
The Shift Pattern For These Posts Are
Post 1 (37 hrs) Monday - Thursday 08:30-16:45 Friday 08:30-16:15
Post 2 (20.5 hrs) Monday 08:30-13:00 Tuesday - Friday 08:30-12:30
(Please note the salary is Pro Rata) for part time hours.
To plan, organise, prioritise and maintain, the day to day administrative tasks associated with the functionality of the outpatient waiting list service. Ensure all patients are processed through the outpatient waiting list by priority and ensure the accurate collection and recording of all local and national data required for statistically measuring waiting time purposes. The post holder is responsible for the overall maintenance related to the data accuracy and breacher monitoring of all outpatient waiting lists liaising with service managers and waiting list coordinators where applicable to ensure patients waiting list targets are met. To be responsible for the receipt and management of all referrals, liaising with medical and nursing staff and at all times adhering to NHSGGC Waiting List Policy. The post holder will liaise with clinicians to plan management for patients, allocate appointments, deal with telephone enquiries from internal/external agencies, ensuring capacity is utilised to full potential. Post holder will ensure accuracy and completeness of data input and will extract, collate and summarise information from the database to provide statistical reports for management.
3 O grades/Standard Grades/National 5’s or equivalent 1 must be English or good general education coupled with previous office experience.
Previous clerical experience, preferably in a healthcare setting, desirable
Proficient in use of software systems including Microsoft Office Packages
Advanced keyboard skills o Good organisational and communication skills
Good verbal and interpersonal skills, with the ability to work under pressure in the face of competing demands
Previous experience of working in public-facing role
Please note this is a GGC wide post and can be moved to any location, however initial base will be Queen Elizabeth University Hospital, Glasgow
Informal contact: June Stewart, Senior Supervisor, ,
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.
Failure to comply with this requirement may result in your application being withdrawn from the application process.
For application portal/log-in issues, please contact in the first instance
The Shift Pattern For These Posts Are
Post 1 (37 hrs) Monday - Thursday 08:30-16:45 Friday 08:30-16:15
Post 2 (20.5 hrs) Monday 08:30-13:00 Tuesday - Friday 08:30-12:30
(Please note the salary is Pro Rata) for part time hours.
To plan, organise, prioritise and maintain, the day to day administrative tasks associated with the functionality of the outpatient waiting list service. Ensure all patients are processed through the outpatient waiting list by priority and ensure the accurate collection and recording of all local and national data required for statistically measuring waiting time purposes. The post holder is responsible for the overall maintenance related to the data accuracy and breacher monitoring of all outpatient waiting lists liaising with service managers and waiting list coordinators where applicable to ensure patients waiting list targets are met. To be responsible for the receipt and management of all referrals, liaising with medical and nursing staff and at all times adhering to NHSGGC Waiting List Policy. The post holder will liaise with clinicians to plan management for patients, allocate appointments, deal with telephone enquiries from internal/external agencies, ensuring capacity is utilised to full potential. Post holder will ensure accuracy and completeness of data input and will extract, collate and summarise information from the database to provide statistical reports for management.
3 O grades/Standard Grades/National 5’s or equivalent 1 must be English or good general education coupled with previous office experience.
Previous clerical experience, preferably in a healthcare setting, desirable
Proficient in use of software systems including Microsoft Office Packages
Advanced keyboard skills o Good organisational and communication skills
Good verbal and interpersonal skills, with the ability to work under pressure in the face of competing demands
Previous experience of working in public-facing role
Please note this is a GGC wide post and can be moved to any location, however initial base will be Queen Elizabeth University Hospital, Glasgow
Informal contact: June Stewart, Senior Supervisor, ,
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
NHS Scotland is reducing their full time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns please contact the Recruiting Board.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.
Failure to comply with this requirement may result in your application being withdrawn from the application process.
For application portal/log-in issues, please contact in the first instance
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