Opportunities for both full-time and part-time positions, allowing for flexible work arrangements.
Being part of a highly regarded institution; Mersey and West Lancashire Teaching Hospitals NHS Trust is rated Outstanding by CQC and recognized as one of the top 100 places to work in the NHS.
Comprehensive training is provided, making it accessible for candidates without prior experience in the role.
You contribute directly to the quality of patient care by providing essential administrative support to clinical teams.
Work in a dynamic environment that offers the chance to develop strong interpersonal skills through regular interactions with medical professionals and different stakeholders.
Opportunities to enhance your IT and administrative skills, including using systems like Careflow and various Microsoft Office applications.
The Mersey and West Lancashire Teaching Hospitals NHS Trust is seeking a Clerical Administrator for their Clinical Support Services division at Whiston and St Helens Hospitals, with both full-time and part-time roles available. The successful candidate will provide comprehensive administrative support, including typing clinical correspondence, managing follow-up investigations, and ensuring timely dispatch of letters and discharge summaries. Ideal applicants should possess strong interpersonal skills, attention to detail, and knowledge of IT systems, particularly Microsoft Office. While previous experience in a similar role is beneficial, full training will be provided.
The role requires candidates to be adaptable, capable of working under pressure, and able to handle responsibilities such as data input, stock ordering, and general office housekeeping. Additionally, adherence to Trust policies, risk management procedures, and participation in training and team collaboration will be essential components of the position. The salary for this permanent role is £23,615 per annum pro rata, with the opportunity to contribute to delivering high-quality patient care within the NHS.
The role requires candidates to be adaptable, capable of working under pressure, and able to handle responsibilities such as data input, stock ordering, and general office housekeeping. Additionally, adherence to Trust policies, risk management procedures, and participation in training and team collaboration will be essential components of the position. The salary for this permanent role is £23,615 per annum pro rata, with the opportunity to contribute to delivering high-quality patient care within the NHS.
Job Summary
Full Time and Part Time positions available.
Candidates are expected to be available to work at both Whiston Hospital and St Helens Hospital
We are looking to appoint a Clerical Administrator to provide a comprehensive administration service to the Clinical Support Services division based at Whiston and St Helens Hospitals.
We are looking for an enthusiastic, committed person who can work both as an individual and as part of a team with a flexible approach to duties. The successful candidate will be of a pleasant disposition, have excellent interpersonal skills, exceptional attention to detail, and a friendly telephone manner as the successful candidate will be expected to liaise with staff and direct calls as required.
The ideal candidate will have experience of using Microsoft Office software, a good understanding of IT packages and knowledge of the Careflow system is desirable, although full training will be given.
There is a need to be able to work to tight deadlines and withstand the pressure of a busy department and it is essential that you are able to work on your own initiative.
Previous experience in a similar role is desirable, but full training will be given.
Main duties of the job
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements
15 January 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£23,615 a year pro rata, per annum
Contract
Permanent
Working pattern
Full-time, Part-time
Reference number
409-6819312
Job locations
Whiston Hospital
Warrington Road
Prescot
L35 5DR
Job Description
Job responsibilities
Duties And Responsibilities
Type dictation from audio transcription of clinical correspondence and documentation.
Type discharge summaries as appropriate.
Ensure appropriate follow up arrangements/investigations are in place. Liaise with relevant Medical Secretary of Specialty accordingly.
Ensure any actions required regarding 18 week / tertiary referrals are dealt with and actioned.
Ensure all letters and discharge summaries are copied to the appropriate professionals and other agencies.
Ensure all outgoing post is sent out within 24 hours of signing. (inclusive of out of area GP letters)
Ensure all action reports are completed daily and all letters / attachments sent out the same day
Carry out all stock ordering for speciality areas and completion on SBS
Assist the Directorate in providing quality administrative support to the clinical teams.
Accurate and timely input of data onto information databases.
Filing of test results appropriately in a timely manner.
Photocopying/faxing, general housekeeping of the office environment.
Follow all Standard Operating Procedures for the area in which you work
Assist with collection of clinical data for audit and disseminate information to teams.
Attend appropriate training, meetings and education sessions at the request of manager.
Work with managers and administrative staff to review working practices, ways of working and find solutions to problems.
Work with Team Leaders/Administration Service Mangers to improve quality and range of services, with resources being managed according to agreed policies and priorities.
Additional Requirements
Follow risk management procedures at all times including the identification, assessment and management of risk within the division.
To abide by all Trust policies and procedures.
To be responsible for own
Full Time and Part Time positions available.
Candidates are expected to be available to work at both Whiston Hospital and St Helens Hospital
We are looking to appoint a Clerical Administrator to provide a comprehensive administration service to the Clinical Support Services division based at Whiston and St Helens Hospitals.
We are looking for an enthusiastic, committed person who can work both as an individual and as part of a team with a flexible approach to duties. The successful candidate will be of a pleasant disposition, have excellent interpersonal skills, exceptional attention to detail, and a friendly telephone manner as the successful candidate will be expected to liaise with staff and direct calls as required.
The ideal candidate will have experience of using Microsoft Office software, a good understanding of IT packages and knowledge of the Careflow system is desirable, although full training will be given.
There is a need to be able to work to tight deadlines and withstand the pressure of a busy department and it is essential that you are able to work on your own initiative.
Previous experience in a similar role is desirable, but full training will be given.
Main duties of the job
- Type dictation from audio transcription of clinical correspondence and documentation.
- Type discharge summaries as appropriate.
- Ensure appropriate follow up arrangements/investigations are in place. Liaise with relevant Medical Secretary of Specialty accordingly.
- Ensure any actions required regarding 18 week / tertiary referrals are dealt with and actioned.
- Ensure all letters and discharge summaries are copied to the appropriate professionals and other agencies.
- Ensure all outgoing post is sent out within 24 hours of signing. (inclusive of out of area GP letters)
- Ensure all action reports are completed daily and all letters / attachments sent out the same day
- Carry out all stock ordering for speciality areas and completion on SBS
- Assist the Directorate in providing quality administrative support to the clinical teams.
- Accurate and timely input of data onto information databases.
- Filing of test results appropriately in a timely manner.
- Photocopying, general housekeeping of the office environment.
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our Services
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements
- Rated Outstanding by CQC Inspection August 2
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme
15 January 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£23,615 a year pro rata, per annum
Contract
Permanent
Working pattern
Full-time, Part-time
Reference number
409-6819312
Job locations
Whiston Hospital
Warrington Road
Prescot
L35 5DR
Job Description
Job responsibilities
Duties And Responsibilities
Type dictation from audio transcription of clinical correspondence and documentation.
Type discharge summaries as appropriate.
Ensure appropriate follow up arrangements/investigations are in place. Liaise with relevant Medical Secretary of Specialty accordingly.
Ensure any actions required regarding 18 week / tertiary referrals are dealt with and actioned.
Ensure all letters and discharge summaries are copied to the appropriate professionals and other agencies.
Ensure all outgoing post is sent out within 24 hours of signing. (inclusive of out of area GP letters)
Ensure all action reports are completed daily and all letters / attachments sent out the same day
Carry out all stock ordering for speciality areas and completion on SBS
Assist the Directorate in providing quality administrative support to the clinical teams.
Accurate and timely input of data onto information databases.
Filing of test results appropriately in a timely manner.
Photocopying/faxing, general housekeeping of the office environment.
Follow all Standard Operating Procedures for the area in which you work
Assist with collection of clinical data for audit and disseminate information to teams.
Attend appropriate training, meetings and education sessions at the request of manager.
Work with managers and administrative staff to review working practices, ways of working and find solutions to problems.
Work with Team Leaders/Administration Service Mangers to improve quality and range of services, with resources being managed according to agreed policies and priorities.
Additional Requirements
Follow risk management procedures at all times including the identification, assessment and management of risk within the division.
To abide by all Trust policies and procedures.
To be responsible for own
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