Opportunity to contribute to public health initiatives that improve the lives of individuals in Wales.
Permanent full-time position with a flexi-time policy, allowing for a healthy work-life balance.
Engagement with diverse teams and health-related organizations, fostering professional networking opportunities.
Involvement in quality assurance processes, enhancing skills in data management and administrative procedures.
Possibility to develop communication and coordination skills through interactions with internal and external stakeholders.
Access to a dynamic work environment focused on continuous quality improvement and professional development.
Commitment to equality, diversity, and inclusion, promoting a supportive workplace culture.
Public Health Wales is seeking a motivated Team Assistant for its Pathways team in Cardiff. This full-time position involves providing secretarial and administrative support to the All Wales Screening Pathway Manager and the Screening Pathway Quality Assurance Manager, contributing to quality improvements within the Cervical Screening Information Management System (CSIMS). Responsibilities include coordinating meetings, managing data entry and documentation for standard operating procedures, following data protection policies, and handling communications with various NHS staff and external organisations.
The successful candidate will be involved in maintaining data quality, supporting regional teams, and covering for other secretarial staff as needed. Ideal applicants will possess strong administrative skills and experience in data handling, along with a commitment to public health values and inclusivity. Public Health Wales aims to improve health outcomes and reduce inequalities across Wales, and potential candidates are encouraged to explore the benefits and inclusive culture offered by the organisation.
The successful candidate will be involved in maintaining data quality, supporting regional teams, and covering for other secretarial staff as needed. Ideal applicants will possess strong administrative skills and experience in data handling, along with a commitment to public health values and inclusivity. Public Health Wales aims to improve health outcomes and reduce inequalities across Wales, and potential candidates are encouraged to explore the benefits and inclusive culture offered by the organisation.
Opportunity to contribute to public health initiatives that improve the lives of individuals in Wales.
Permanent full-time position with a flexi-time policy, allowing for a healthy work-life balance.
Engagement with diverse teams and health-related organizations, fostering professional networking opportunities.
Involvement in quality assurance processes, enhancing skills in data management and administrative procedures.
Possibility to develop communication and coordination skills through interactions with internal and external stakeholders.
Access to a dynamic work environment focused on continuous quality improvement and professional development.
Commitment to equality, diversity, and inclusion, promoting a supportive workplace culture.
An exciting opportunity has arisen for a motivated and enthusiastic person to join our team as a Team Assistant- Pathways (base dependent on successful applicant). The post holder will deliver a secretarial/administration service for the All Wales Screening Pathway Manager and the Screening Pathway Quality Assurance Manager, to assist in implementing and ongoing quality improvement within the CSW pathway teams and data quality within Cervical Screening Information Management System (CSIMS). Includes supporting Regional teams and other staff groups as necessary. You will provide support in areas of secretarial, administrative and organisational processes. The post holder will also provide a remote cross cover agreement with secretaries in other Regions throughout Wales providing cover when required. The candidate must be able to follow policies and procedures, and understand the importance of data protection act and confidentiality. This is a permanent full time position (37.5 hours/week), flexi time policy is operated within the team though service delivery must be priority with office cover to be agreed. If you are highly motivated, professional with a strong demonstrable background in data entry and administrative procedures, then we are keen to hear from you.
Coordinating identified groups for Screening Pathway and CSIMS data quality assurance, taking action notes, monitoring actions and disseminating in a timely fashion. Work closely with the All Wales Screening Pathway Managers to arrange meetings and audits ,setting agenda and record actions. Work closely with Pathway Managers to maintain details of the Standard Operating Processes and Procedures (SOPPs) documentation for pathway teams , establish and maintain a change log process. Undertaking identified areas of screening pathway work as and when required. Be part of the validation process to ensure participants are managed appropriately, responsible for identifying and correcting errors , updating manual and computerised data systems relating to results and patient outcomes. Submit work for Welsh translation and Plain English for approval. Run and present reports on compliments, complaints and incidents for discussion at meetings. Deal with telephone enquiries from other NHS organisations and staff within Public Health Wales. Includes liaison with health board staff where pathway teams are hosted, events and training coordination as well as gathering information on behalf of managers from external agencies. To communicate orally and in writing with range of internal and external staff and external organisations on behalf of the CSW Management Team. When required provide cover during absences for other members of the regional secretarial teams.
We are Public Health Wales – the national public health organisation for Wales. Our purpose is ‘working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit www.jobsincare.com/job/jbliZPTY guidance on the application process, please visit www.jobsincare.com/job/jbliZPTY further details / informal visits contact: Name: Janet Williams Job title: All Wales Screening Pathway Manager Email address:
Coordinating identified groups for Screening Pathway and CSIMS data quality assurance, taking action notes, monitoring actions and disseminating in a timely fashion. Work closely with the All Wales Screening Pathway Managers to arrange meetings and audits ,setting agenda and record actions. Work closely with Pathway Managers to maintain details of the Standard Operating Processes and Procedures (SOPPs) documentation for pathway teams , establish and maintain a change log process. Undertaking identified areas of screening pathway work as and when required. Be part of the validation process to ensure participants are managed appropriately, responsible for identifying and correcting errors , updating manual and computerised data systems relating to results and patient outcomes. Submit work for Welsh translation and Plain English for approval. Run and present reports on compliments, complaints and incidents for discussion at meetings. Deal with telephone enquiries from other NHS organisations and staff within Public Health Wales. Includes liaison with health board staff where pathway teams are hosted, events and training coordination as well as gathering information on behalf of managers from external agencies. To communicate orally and in writing with range of internal and external staff and external organisations on behalf of the CSW Management Team. When required provide cover during absences for other members of the regional secretarial teams.
We are Public Health Wales – the national public health organisation for Wales. Our purpose is ‘working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit www.jobsincare.com/job/jbliZPTY guidance on the application process, please visit www.jobsincare.com/job/jbliZPTY further details / informal visits contact: Name: Janet Williams Job title: All Wales Screening Pathway Manager Email address:
More information related to this job opportunity, from jobsincare:
Here are 5 questions you could be
asked
if you apply for this job:
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1. Can you briefly tell us about your professional background and how it relates to this position?
2. What motivated you to apply for the role of Team Assistant with Public Health Wales?
3. What is your experience with secretarial or administrative tasks, particularly in a healthcare setting?
4. Could you explain the importance of data protection and confidentiality in your previous roles? How have you ensured compliance with these standards?
5. How would you handle a situation where you need to communicate sensitive information to team members?
1. Can you briefly tell us about your professional background and how it relates to this position?
2. What motivated you to apply for the role of Team Assistant with Public Health Wales?
3. What is your experience with secretarial or administrative tasks, particularly in a healthcare setting?
4. Could you explain the importance of data protection and confidentiality in your previous roles? How have you ensured compliance with these standards?
5. How would you handle a situation where you need to communicate sensitive information to team members?
More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
More about CORONAVIRUS
The Coronavirus pandemic, triggered by the emergence of the SARS-CoV-2 virus in late 2019, has significantly affected the United Kingdom. Since the first confirmed case in January 2020, the UK has endured multiple waves of infection, leading to a major public health crisis, widespread social disruption, and profound economic challenges.Learn more...
Useful skills for a Team Assistant (Pathways):
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To work as a Team Assistant in a Pathways program in the UK, you will typically need a mix of administrative, organizational, and interpersonal skills. Here are some key skills that may be required:
Administrative Skills
1. Organizational Skills: Ability to manage multiple tasks, prioritize workloads, and maintain schedules.
2. Time Management: Efficiently balancing various responsibilities and deadlines.
3. Office Management: Familiarity with office procedures and systems, including managing documents and records.
4. Proficiency in Office Software: Competence in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and potentially other software (e.g., Project Management tools).
Communication Skills
1. Verbal Communication: Effectively conveying information and collaborating with team members and stakeholders.
2. Written Communication: Strong writing skills for emails, reports, and documentation.
3. Interpersonal Skills: Ability to work well with colleagues, clients, and external partners, demonstrating diplomacy and professionalism.
Problem-Solving Skills
1. Critical Thinking: Ability to analyze information and make informed decisions.
2. Adaptability: Being flexible and responsive to changing circumstances and priorities.
Teamwork Skills
1. Collaboration: Working effectively as part of a team and contributing to group objectives.
2. Supportive Attitude: Assisting team members and providing a helping hand where necessary.
Technical Skills
1. Data Management: Basic skills in maintaining databases and spreadsheets, managing project documentation and reporting.
2. Familiarity with Digital Tools: Comfort with various communication and organizational tools, such as email platforms, project management software, and collaboration tools (e.g., Slack, Trello).
Understanding of Pathways Programs
1. Knowledge of the Sector: Understanding the objectives and goals of the Pathways program, including any regulations or compliance issues related to assisting with such programs.
2. Awareness of Diversity and Inclusion: Familiarity with promoting inclusivity within teams and understanding the needs of diverse groups.
Personal Attributes
1. Proactivity: Taking initiative and anticipating the needs of the team.
2. Attention to Detail: Meticulous in following procedures and managing tasks accurately.
3. Confidentiality: Respecting sensitive information and maintaining privacy in all communications.
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