Public Health Wales rF1yOOUt
Opportunity to contribute to public health initiatives that improve the lives of individuals in Wales.
Permanent full-time position with a flexi-time policy, allowing for a healthy work-life balance.
Engagement with diverse teams and health-related organizations, fostering professional networking opportunities.
Involvement in quality assurance processes, enhancing skills in data management and administrative procedures.
Possibility to develop communication and coordination skills through interactions with internal and external stakeholders.
Access to a dynamic work environment focused on continuous quality improvement and professional development.
Public Health Wales is seeking a motivated Team Assistant for its Pathways team in Cardiff. This full-time position involves providing secretarial and administrative support to the All Wales Screening Pathway Manager and the Screening Pathway Quality Assurance Manager, contributing to quality improvements within the Cervical Screening Information Management System (CSIMS). Responsibilities include coordinating meetings, managing data entry and documentation for standard operating procedures, following data protection policies, and handling communications with various NHS staff and external organisations.
The successful candidate will be involved in maintaining data quality, supporting regional teams, and covering for other secretarial staff as needed. Ideal applicants will possess strong administrative skills and experience in data handling, along with a commitment to public health values and inclusivity. Public Health Wales aims to improve health outcomes and reduce inequalities across Wales, and potential candidates are encouraged to explore the benefits and inclusive culture offered by the organisation.
The successful candidate will be involved in maintaining data quality, supporting regional teams, and covering for other secretarial staff as needed. Ideal applicants will possess strong administrative skills and experience in data handling, along with a commitment to public health values and inclusivity. Public Health Wales aims to improve health outcomes and reduce inequalities across Wales, and potential candidates are encouraged to explore the benefits and inclusive culture offered by the organisation.
An exciting opportunity has arisen for a motivated and enthusiastic person to join our team as a Team Assistant- Pathways (base dependent on successful applicant). The post holder will deliver a secretarial/administration service for the All Wales Screening Pathway Manager and the Screening Pathway Quality Assurance Manager, to assist in implementing and ongoing quality improvement within the CSW pathway teams and data quality within Cervical Screening Information Management System (CSIMS). Includes supporting Regional teams and other staff groups as necessary. You will provide support in areas of secretarial, administrative and organisational processes. The post holder will also provide a remote cross cover agreement with secretaries in other Regions throughout Wales providing cover when required. The candidate must be able to follow policies and procedures, and understand the importance of data protection act and confidentiality. This is a permanent full time position (37.5 hours/week), flexi time policy is operated within the team though service delivery must be priority with office cover to be agreed. If you are highly motivated, professional with a strong demonstrable background in data entry and administrative procedures, then we are keen to hear from you.
Coordinating identified groups for Screening Pathway and CSIMS data quality assurance, taking action notes, monitoring actions and disseminating in a timely fashion. Work closely with the All Wales Screening Pathway Managers to arrange meetings and audits ,setting agenda and record actions. Work closely with Pathway Managers to maintain details of the Standard Operating Processes and Procedures (SOPPs) documentation for pathway teams , establish and maintain a change log process. Undertaking identified areas of screening pathway work as and when required. Be part of the validation process to ensure participants are managed appropriately, responsible for identifying and correcting errors , updating manual and computerised data systems relating to results and patient outcomes. Submit work for Welsh translation and Plain English for approval. Run and present reports on compliments, complaints and incidents for discussion at meetings. Deal with telephone enquiries from other NHS organisations and staff within Public Health Wales. Includes liaison with health board staff where pathway teams are hosted, events and training coordination as well as gathering information on behalf of managers from external agencies. To communicate orally and in writing with range of internal and external staff and external organisations on behalf of the CSW Management Team. When required provide cover during absences for other members of the regional secretarial teams.
We are Public Health Wales – the national public health organisation for Wales. Our purpose is ‘working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit www.jobsincare.com/job/jbliZPTY guidance on the application process, please visit www.jobsincare.com/job/jbliZPTY further details / informal visits contact: Name: Janet Williams Job title: All Wales Screening Pathway Manager Email address:
Coordinating identified groups for Screening Pathway and CSIMS data quality assurance, taking action notes, monitoring actions and disseminating in a timely fashion. Work closely with the All Wales Screening Pathway Managers to arrange meetings and audits ,setting agenda and record actions. Work closely with Pathway Managers to maintain details of the Standard Operating Processes and Procedures (SOPPs) documentation for pathway teams , establish and maintain a change log process. Undertaking identified areas of screening pathway work as and when required. Be part of the validation process to ensure participants are managed appropriately, responsible for identifying and correcting errors , updating manual and computerised data systems relating to results and patient outcomes. Submit work for Welsh translation and Plain English for approval. Run and present reports on compliments, complaints and incidents for discussion at meetings. Deal with telephone enquiries from other NHS organisations and staff within Public Health Wales. Includes liaison with health board staff where pathway teams are hosted, events and training coordination as well as gathering information on behalf of managers from external agencies. To communicate orally and in writing with range of internal and external staff and external organisations on behalf of the CSW Management Team. When required provide cover during absences for other members of the regional secretarial teams.
We are Public Health Wales – the national public health organisation for Wales. Our purpose is ‘working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visit www.jobsincare.com/job/jbliZPTY guidance on the application process, please visit www.jobsincare.com/job/jbliZPTY further details / informal visits contact: Name: Janet Williams Job title: All Wales Screening Pathway Manager Email address:
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Here are 5 questions you could be
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1. Can you briefly tell us about your professional background and how it relates to this position?
2. What motivated you to apply for the role of Team Assistant with Public Health Wales?
3. What is your experience with secretarial or administrative tasks, particularly in a healthcare setting?
4. Could you explain the importance of data protection and confidentiality in your previous roles? How have you ensured compliance with these standards?
5. How would you handle a situation where you need to communicate sensitive information to team members?
1. Can you briefly tell us about your professional background and how it relates to this position?
2. What motivated you to apply for the role of Team Assistant with Public Health Wales?
3. What is your experience with secretarial or administrative tasks, particularly in a healthcare setting?
4. Could you explain the importance of data protection and confidentiality in your previous roles? How have you ensured compliance with these standards?
5. How would you handle a situation where you need to communicate sensitive information to team members?
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The Coronavirus pandemic, triggered by the emergence of the SARS-CoV-2 virus in late 2019, has significantly affected the United Kingdom. Since the first confirmed case in January 2020, the UK has endured multiple waves of infection, leading to a major public health crisis, widespread social disruption, and profound economic challenges. Learn more...
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