Opportunity to work in a supportive and compassionate environment, with a positive culture and strong leadership as highlighted in the 2023 NHS Staff Survey.
Flexible working patterns, including part-time and annualised hours, allow for a healthy work-life balance.
Access to excellent training and development opportunities to enhance career growth and professional skills.
Engagement in recruitment, induction, and retention initiatives, giving you a pivotal role in shaping the workforce.
Involvement in critical administrative functions that directly support clinical teams, contributing to the quality of care provided to the community.
Location in beautiful Sussex, offering easy access to scenic landscapes like the South Downs and the coast for leisure activities.
Access to a variety of employee benefits and discounts, making it financially advantageous to be a part of the NHS community.
The Sussex Community NHS Foundation Trust is seeking experienced Ward Administrators for Caravelle Ward at Crawley Hospital, offering both full-time (37.5 hours per week) and part-time (15 hours per week) permanent positions. The successful candidates will provide vital administrative and clerical support to the Clinical, nursing, and therapy teams in the Intermediate Care Unit (ICU). Responsibilities include managing office procedures, ordering and tracking supplies, serving as the SystmOne champion, updating HealthRoster, assisting with recruitment, and taking meeting minutes. The role requires excellent organisational skills and the ability to remain composed in a busy ward environment.
Working for the Sussex Community NHS Foundation Trust provides numerous benefits, including flexible working patterns, extensive training opportunities, and an inclusive workplace culture. The Trust is committed to delivering exceptional medical and therapeutic care across Sussex, supporting community health, and improving patient outcomes. With a focus on staff wellbeing and development, the Trust underscores the importance of a compassionate work culture, making it an attractive employer in the healthcare sector.
Working for the Sussex Community NHS Foundation Trust provides numerous benefits, including flexible working patterns, extensive training opportunities, and an inclusive workplace culture. The Trust is committed to delivering exceptional medical and therapeutic care across Sussex, supporting community health, and improving patient outcomes. With a focus on staff wellbeing and development, the Trust underscores the importance of a compassionate work culture, making it an attractive employer in the healthcare sector.
Opportunity to work in a supportive and compassionate environment, with a positive culture and strong leadership as highlighted in the 2023 NHS Staff Survey.
Flexible working patterns, including part-time and annualised hours, allow for a healthy work-life balance.
Access to excellent training and development opportunities to enhance career growth and professional skills.
Engagement in recruitment, induction, and retention initiatives, giving you a pivotal role in shaping the workforce.
Involvement in critical administrative functions that directly support clinical teams, contributing to the quality of care provided to the community.
Location in beautiful Sussex, offering easy access to scenic landscapes like the South Downs and the coast for leisure activities.
Access to a variety of employee benefits and discounts, making it financially advantageous to be a part of the NHS community.
Based at Caravelle Ward within Crawley Hospital, we have job opportunities for experienced administrators in both full and part time roles (full time 37.5 hours per week, part time 15 hours per week). Both positions are permanent and will be supporting the Clinical, nursing and therapy teams working on the Intermediate Care Unit.
The main duties of this role are to provide administration and clerical support within the intermediate care unit (ICU), to provide solutions to routine concerns or questions regarding services provided and escalating these to more senior staff members as necessary.
To assist the ward manager in putting in place and reviewing office and administrative procedures.
The ordering , tracking, checking and receipting of supplies in line with set protocols and procedures.
To be the point of contact and act as SystmOne champion, disseminate new information and ensure staff are made aware of any changes within SystmOne,
To liaise with senior nursing staff and the ward manager to update HealthRoster and to assist with booking and recording appropriate bank cover where necessary.
Take minutes and circulate agendas for ward and other meetings as appropriate.
Take an prominent role in the recruitment, induction and retention of new staff . Ward Administrators are expected to be able to prioritise their workload, and remain calm under pressure as the ward is often very busy.
We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.
We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.
Why work for us?
The main duties of this role are to provide administration and clerical support within the intermediate care unit (ICU), to provide solutions to routine concerns or questions regarding services provided and escalating these to more senior staff members as necessary.
To assist the ward manager in putting in place and reviewing office and administrative procedures.
The ordering , tracking, checking and receipting of supplies in line with set protocols and procedures.
To be the point of contact and act as SystmOne champion, disseminate new information and ensure staff are made aware of any changes within SystmOne,
To liaise with senior nursing staff and the ward manager to update HealthRoster and to assist with booking and recording appropriate bank cover where necessary.
Take minutes and circulate agendas for ward and other meetings as appropriate.
Take an prominent role in the recruitment, induction and retention of new staff . Ward Administrators are expected to be able to prioritise their workload, and remain calm under pressure as the ward is often very busy.
We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.
We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.
Why work for us?
- Positive 2023 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support
- Variety of working environments across the community, in patients' homes, within our community hospitals and bases across the county
- Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
- Excellent training and development opportunities
- Cost-effective workplace nurseries in Crawley, Hove and Brighton
- EMBRACE, Disability and Wellbeing, LGBTQIA+ and Religion Spirituality and Belief staff networks
- Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
- Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
- Located in stunning Sussex, with easy access to the South Downs and the coast
- Access to a wide range of benefits and discounts for NHS staff
More information related to this job opportunity, from jobsincare:
Possible interview questions for this job
Click to
viewStart practice interview
NEW!
Please wait...this will take a moment...
Please wait...this will take a moment...
More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
Useful skills for a Ward Administrator:
Click to view
To work as a Ward Administrator in the UK, you typically need a combination of administrative skills, healthcare knowledge, and interpersonal abilities. Here’s a breakdown of the key skills and qualifications that are generally required:
Administrative Skills:
1. Organizational Skills: Ability to manage and prioritize multiple tasks efficiently.
2. Data Entry and Management: Proficient in using hospital information systems and databases.
3. Record Keeping: Skills in maintaining accurate and confidential patient records and administrative documentation.
4. Scheduling: Experience in managing staff rosters, appointments, and maintaining ward schedules.
Communication Skills:
1. Verbal Communication: Ability to effectively communicate with healthcare staff, patients, and their families.
2. Written Communication: Proficiency in writing reports, memos, and other correspondence.
3. Interpersonal Skills: Ability to build relationships with staff, patients, and visitors, and handle inquiries or complaints effectively.
IT Skills:
1. Computer Literacy: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with healthcare management software.
2. Data Management: Ability to analyze and report on data, including budgets, staffing levels, and patient flow.
Financial and Resource Management:
1. Budgeting Experience: Understanding of financial processes, including invoicing and resource allocation.
2. Inventory Management: Skills in managing supplies and equipment within the ward.
Knowledge of Healthcare:
1. Understanding of NHS Policies: Familiarity with healthcare regulations, NHS frameworks, and departmental protocols.
2. Health and Safety Awareness: Knowledge of health and safety standards in a hospital setting.
Personal Attributes:
1. Attention to Detail: High level of accuracy and attention to detail in all tasks.
2. Problem-Solving Skills: Ability to identify issues proactively and develop effective solutions.
3. Flexibility and Adaptability: Ability to work in a fast-paced, dynamic environment and adapt to changing priorities.
Qualifications:
- Educational Background: Typically, a minimum of GCSEs in English and Mathematics, and often relevant vocational qualifications (e.g., NVQ in Business Administration).
- Experience: Previous experience in an administrative role, particularly in a healthcare setting, is often preferred.
Similar
Ward Administratorroles
More from Sussex Community NHS Foundation Trust
inCrawley
What might it look like to work here?
Stand by, we'll show you...
Stand by, we'll show you...
This image is not representative.
Learn more