Medical Secretary inYstrad Mynach inYstrad Mynach PUBLISHED
THU 19 DEC 2024
Opportunity to work in a reputable and award-winning NHS organization, ensuring a sense of pride in contributing to community health.
Flexible working arrangements that promote a healthy work-life balance, allowing for personal and professional commitments.
Access to extensive training and development opportunities, including paid mandatory training and professional career pathways.
Involvement in a dynamic team environment, fostering collaborative relationships with healthcare professionals and enhancing teamwork skills.
The chance to make a significant impact on patient care by providing high-quality secretarial and administrative support within a vital medical unit.
Support and resources for mental and physical wellbeing, including plans for a Wellbeing Centre of Excellence.
Being part of a forward-thinking health board that embraces innovation and plans for future enhancements in healthcare delivery.
Aneurin Bevan University Health Board is seeking a motivated and organized Medical Secretary to join their Breast Unit in Ystrad Mynach. The successful candidate will provide comprehensive administrative and secretarial support to two Consultants in Breast Surgery, involving effective communication with colleagues, patients, and guardians. Key responsibilities include managing a diverse range of administrative tasks, prioritizing workload, and maintaining high-quality standards of work in accordance with health board policies.
Ideal candidates should possess a good standard of education, a solid understanding of medical terminology, and prior secretarial experience within the NHS. Strong communication skills, the ability to handle sensitive situations with empathy, and a commitment to confidentiality are essential for this role. While proficiency in Welsh is desirable, applications from both Welsh and English speakers are encouraged. The health board also promotes flexible working and offers extensive training and development opportunities for career growth.
Ideal candidates should possess a good standard of education, a solid understanding of medical terminology, and prior secretarial experience within the NHS. Strong communication skills, the ability to handle sensitive situations with empathy, and a commitment to confidentiality are essential for this role. While proficiency in Welsh is desirable, applications from both Welsh and English speakers are encouraged. The health board also promotes flexible working and offers extensive training and development opportunities for career growth.
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job Overview
We are looking for an experienced and organised administrator to recruit as a Medical Secretary. The post will be based within the Breast Unit and the post holder will be required to perform a range of administration and secretarial duties.
The successful candidate will have the ability to work well as part of a team, be flexible to the needs of the service and able to demonstrate a commitment to achieving high quality standards of work. Excellent communication and interpersonal skills are required as you will liaise with professionals and patients.
Main duties of the job
The post holder will provide a comprehensive and high quality secretarial and administrative support to two Consultants, within Breast Surgery.
The post holder will be expected to liaise in a professional manner with colleagues, patients and parents/guardians and undertake a wide spectrum of administrative and secretarial duties.
The post holder will be expected to manage and prioritise their own workload using experience and initiative. The post holder will work independently to provide secretarial and administrative office function, adhering to ABUHB policies and procedures.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Qualifications And Knowledge
Essential criteria
Essential criteria
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job Overview
We are looking for an experienced and organised administrator to recruit as a Medical Secretary. The post will be based within the Breast Unit and the post holder will be required to perform a range of administration and secretarial duties.
The successful candidate will have the ability to work well as part of a team, be flexible to the needs of the service and able to demonstrate a commitment to achieving high quality standards of work. Excellent communication and interpersonal skills are required as you will liaise with professionals and patients.
Main duties of the job
The post holder will provide a comprehensive and high quality secretarial and administrative support to two Consultants, within Breast Surgery.
The post holder will be expected to liaise in a professional manner with colleagues, patients and parents/guardians and undertake a wide spectrum of administrative and secretarial duties.
The post holder will be expected to manage and prioritise their own workload using experience and initiative. The post holder will work independently to provide secretarial and administrative office function, adhering to ABUHB policies and procedures.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Qualifications And Knowledge
Essential criteria
- Good standard of education
- Comprehensive knowledge of medical terminology
- Knowledge of CWS, WPAS and MedSecs
- Previous experience in a secretarial role within the NHS
- RSA/OCR level III or equivelant knowledge, skills and experience
- Experience of working in a hospital environment
Essential criteria
- Excellent communication and telephone skills
- Able to deal with patients and relatives in a sympathetic manner
- Confidentiality
- Ability to speak welsh
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Possible interview questions for this job
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More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...
Useful skills for a Medical Secretary:
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To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:
Essential Skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.
2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.
3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).
4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.
5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.
6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.
7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.
8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.
9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.
10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.
Qualifications:
- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.
- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.
- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.
Additional Skills:
- Time Management: Ability to manage time effectively and meet deadlines.
- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.
- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.
Conclusion
More from Aneurin Bevan University Health Board
inYstrad Mynach
51.64238739013672 -3.2350990772247314 Ystrad Mynach, Wales, United Kingdom 
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