Full Time Medical Secretary inAberdeen inAberdeen PUBLISHED THU 16 JAN 2025

Band 4
MATERNITY NHS

NHS Grampian rF5aj2T

Full-time, permanent position providing job security and stability.

Opportunity to work in a dynamic and busy medical environment, enhancing your administrative skills.

Variety of tasks including waiting list management and audio typing, making the job diverse and engaging.

Possibility for career progression within the Medical Secretarial Service, including supervisory and management roles.

Flexible working hours between 8 am and 6 pm, allowing for a better work-life balance.

Encouragement for diversity and inclusion, promoting a respectful and fair workplace.

NHS Grampian is seeking a full-time Medical Secretary (Band 4) to join the Gastroenterology Team at Aberdeen Royal Infirmary. This permanent position is ideal for experienced secretarial or administrative professionals looking to transition into the medical field. The role involves providing comprehensive secretarial and administrative support to Consultant Physicians and nursing staff in a busy medical environment, including tasks such as waiting list management and audio typing. The working hours are negotiable between 8am and 6pm, Monday to Friday, totaling 37 hours per week.

Candidates should possess relevant secretarial experience, excellent interpersonal and organisational skills, and the ability to touch type. There are opportunities for career progression within the Medical Secretarial Service at NHS Grampian. The organisation actively encourages applications from diverse backgrounds and emphasises an inclusive recruitment process. Interested candidates can apply through the NHS Scotland Recruitment Website, and all applications must be submitted online without a CV.

Medical Secretary

Band 4, 37 hours per week

Permanent

Gastroenterology

The Medical Secretarial Service have a vacancy for Medical Secretary to join the Gastroenterology Team at Aberdeen Royal Infirmary. This exciting opportunity would be ideal for an experienced secretary or administrator looking to expand on their existing knowledge or move in to the medical administration sector.

The post

The post holder will work alongside the Medical Secretaries in the Gastroenterology Department at ARI to provide secretarial and administrative support to a team of Consultant Physicians and their medical and nursing staff.

This is a very busy but rewarding post that involves a variety of tasks including waiting list management and audio typing. The post holder will be responsible for covering colleagues during periods of leave and supporting with high workload demand. This is a great opportunity to learn about the Medical Secretary role within an extremely busy medical environment.

Days and hours of work are negotiable with the successful candidate between the hours of 8am and 6pm Monday to Friday. The post is 37 hours (full-time).

What We Love To See

The ideal candidate should have previous secretarial, Audio Typist, or PA experience with excellent interpersonal and organisational skills. The ability to touch type is with experience of audio typing is essential.

Who We Are

The Medical Secretarial Service provides secretarial and administration support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.

There are opportunities for expansion and progression within the Medical Secretarial Service, including expanding your knowledge in to various other medical, surgical, and clinical services, or over time developing in to supervisory, training, or management roles.

Diversity and inclusion

We are focused on hiring the very best talent available, and actively encourage applications from candidates of all background and aim to ensure everyone is treated fairly, with respect, and has a positive recruitment experience regardless of the outcome.

It’s not essential to be in a Medical Secretary role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or considering a move from working in another relevant field. Your experiences elsewhere can bring a fresh perspective to our work. If you are unsure if this would be the right role for you please read the job description and apply if you meet all of the essential criteria.

For informal enquiries please contact Wendy Walker, Assistant Secretarial Service Manager, at Please note all applications must be made via the NHS Scotland Recruitment Website, no CVs can be considered

Posts close at midnight on the indicated date . Post may close early due to volume of applications.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Additional Information For Candidates

You should apply for this post by completing the application process on Jobtrain.

DO NOT upload a CV as this will not be used for short listing purposes.

Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.

For help to complete an application on Job Train please follow this link:

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Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.

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Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.

Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.

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More about the NHS

The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...

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