The Aneurin Bevan University Health Board is seeking a motivated individual for the role of Ward Clerk in the Surgical Assessment Unit (SAU) at Grange University Hospital in Cwmbrân. The primary responsibilities of this Band 2 position include providing comprehensive clerical support for the Unit, ensuring that medical records are maintained accurately and in compliance with best practices. The role requires strong communication skills, the ability to work independently and under pressure, and proficiency in maintaining confidentiality. Applicants should possess previous clerical experience, a good standard of education, and a polite telephone manner. The ability to speak Welsh is desirable but not mandatory.
The SAU is a dynamic environment that offers opportunities for creativity and adaptability as it evolves to meet patient needs. The Health Board emphasises flexible working arrangements and offers a range of support and development opportunities for its staff. Successful candidates will be required to work on weekends and bank holidays and will receive all communication related to their application via email.
The SAU is a dynamic environment that offers opportunities for creativity and adaptability as it evolves to meet patient needs. The Health Board emphasises flexible working arrangements and offers a range of support and development opportunities for its staff. Successful candidates will be required to work on weekends and bank holidays and will receive all communication related to their application via email.
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job Overview
SAU - GUH Division of Surgery - Ward Clerk Band 2
We are seeking a motivated individual to join our team on SAU. This is a busy Surgical Assessment Unit.
This position is the initial point of contact for the Unit and so professionalism and good communication skills are pivotal to this role. It is essential that you are capable of working on your own, able to use your initiative and work well under pressure.
The role can be challenging but exciting due to the new ways of working and so creativity, adaptability and flexibility is required in order to develop our services for our patients. Bank holiday and weekend working is essential for this role.
Main duties of the job
Job Summary: To provide a comprehensive ward clerk service to the Unit and wards within ABUHB, ensuring each ward complies with good medical records practice, receiving and taking messages as appropriate and passing on all relevant information to the ward manager, ensuring you maintain confidentiality, at all times.
At the beginning of each shift obtain a list from CWS of patients currently on the Unit. Compare with patient names on white boards.
Check patient case note trolleys to ensure all case notes are present and tracked accurately, ensuring bed number and patients name correspond with white board. Request missing case notes.
Ensure there are continuation sheets, mount sheets, consent forms and x-ray request forms at the end of each trolley.
Ensure Clinical Workstation (CWS) is up-to-date and ensure it is continually updated throughout the day within 15 mins of admission/transfer/discharge.
Ensure all case notes received and transferred from the ward are accurately tracked on PAS.
Ensure demographic details are up-to date on CWS/case notes/patient labels.
If patient has overseas visitor status action accordingly.
Ensure patient status is changed from assessment to medical or surgical.
Print E-Discharges.
Request patient case notes via e-mail or telephone in accordance with ward policy.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future
Experience
Essential criteria
Essential criteria
Essential criteria
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job Overview
SAU - GUH Division of Surgery - Ward Clerk Band 2
We are seeking a motivated individual to join our team on SAU. This is a busy Surgical Assessment Unit.
This position is the initial point of contact for the Unit and so professionalism and good communication skills are pivotal to this role. It is essential that you are capable of working on your own, able to use your initiative and work well under pressure.
The role can be challenging but exciting due to the new ways of working and so creativity, adaptability and flexibility is required in order to develop our services for our patients. Bank holiday and weekend working is essential for this role.
Main duties of the job
Job Summary: To provide a comprehensive ward clerk service to the Unit and wards within ABUHB, ensuring each ward complies with good medical records practice, receiving and taking messages as appropriate and passing on all relevant information to the ward manager, ensuring you maintain confidentiality, at all times.
At the beginning of each shift obtain a list from CWS of patients currently on the Unit. Compare with patient names on white boards.
Check patient case note trolleys to ensure all case notes are present and tracked accurately, ensuring bed number and patients name correspond with white board. Request missing case notes.
Ensure there are continuation sheets, mount sheets, consent forms and x-ray request forms at the end of each trolley.
Ensure Clinical Workstation (CWS) is up-to-date and ensure it is continually updated throughout the day within 15 mins of admission/transfer/discharge.
Ensure all case notes received and transferred from the ward are accurately tracked on PAS.
Ensure demographic details are up-to date on CWS/case notes/patient labels.
If patient has overseas visitor status action accordingly.
Ensure patient status is changed from assessment to medical or surgical.
Print E-Discharges.
Request patient case notes via e-mail or telephone in accordance with ward policy.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future
Experience
Essential criteria
- Previous Clerical Experience or Similar
Essential criteria
- Good Communication Skills
- Ability to use initiative
- Polite and professional telephone manner
- Ability to perform well under pressure
- Ability to speak Welsh
Essential criteria
- Good Standard of Education
- Knowledge of Health Records systems and processes
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