Velindre University NHS Trust rclrbcHm
Opportunity to work in a prestigious organization like Velindre University NHS Trust, known for its quality services in cancer care and blood services.
Engagement in meaningful work that directly impacts patients' lives and contributes to their healthcare experience.
A supportive working environment with a dedicated workforce that values continuous improvement and upholds core values of accountability, boldness, caring, and dynamism.
Potential for career advancement and professional development within a well-established NHS Trust.
A diverse role that includes communicating with various stakeholders, enhancing interpersonal skills and network.
Full-time employment with a competitive salary range, providing job stability and benefits.
The Medical Secretary role at Velindre University NHS Trust in Cardiff involves providing comprehensive administrative and secretarial support to medical consultants and their teams. Key responsibilities include managing schedules, facilitating communication between medical staff, patients, and other departments, and handling both routine and emergency admissions. The position requires advanced keyboard skills, a good understanding of medical terminology, and experience with hospital systems. Candidates who can speak Welsh are particularly encouraged to apply.
Velindre University NHS Trust is dedicated to delivering specialized services across Wales, notably through the Velindre Cancer Centre and the Welsh Blood Service. The trust emphasises accountability, dynamism, and a commitment to high-quality patient care. This permanent, full-time position offers a salary ranging from £26,928 to £29,551 per annum and is situated within a collaborative environment aimed at continuous improvement in healthcare services.
Velindre University NHS Trust is dedicated to delivering specialized services across Wales, notably through the Velindre Cancer Centre and the Welsh Blood Service. The trust emphasises accountability, dynamism, and a commitment to high-quality patient care. This permanent, full-time position offers a salary ranging from £26,928 to £29,551 per annum and is situated within a collaborative environment aimed at continuous improvement in healthcare services.
Job Summary
The Medical Secretary's role is to provide a full administrative and comprehensive secretarial service to the Consultants and their teams.
Act as a point of contact and liaise with all medical staff, patients, relatives, GP and any support services.
Administer and arrange Consultant's schedule which can include changing clinics at short notice and arranging meetings.
Main duties of the job
About Us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more www.jobsincare.com/job/jblipD9O posted
10 January 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,928 to £29,551 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
120-AC752-
Job locations
Velindre Cancer Centre
Velindre Road, Whitchurch
Cardiff
CF14 2TL
Job Description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Responsibilities
Job description Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications Essential
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement
The Medical Secretary's role is to provide a full administrative and comprehensive secretarial service to the Consultants and their teams.
Act as a point of contact and liaise with all medical staff, patients, relatives, GP and any support services.
Administer and arrange Consultant's schedule which can include changing clinics at short notice and arranging meetings.
Main duties of the job
- Exchange verbal and written information from patients, relatives and GPs ensuring the caller's needs are clearly established.
- Liaise with appropriate staff in making routine and emergency admissions as directed by clinicians.
- Arrange with the ambulance department transport as necessary.
- Liaise with other hospitals regarding patient's appointments and any other correspondence.
- Answer non-medical queries in the absence of the consultant using tact and persuasive skills.
- Act as first point of contact for the consultant and team, accurately record messages and pass on all appropriate enquiries in a timely manner.
- Send out clinic appointments and deal with related queries.
- Communicate with other sections within the department and other departments within the division
About Us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more www.jobsincare.com/job/jblipD9O posted
10 January 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,928 to £29,551 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
120-AC752-
Job locations
Velindre Cancer Centre
Velindre Road, Whitchurch
Cardiff
CF14 2TL
Job Description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Responsibilities
Job description Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications Essential
- Advanced Keyboard Skills
- Good knowledge of Medical Terminology
- Medical Secretary Diploma
- Knowledge of NHS Computer Applications
- Experience of Hospital PAS systems
- Excellent knowledge of full range of Secretarial procedures
- Excellent transcription and audio skills
- Advanced Keyboard Skills
- Good knowledge of Medical Terminology
- Medical Secretary Diploma
- Knowledge of NHS Computer Applications
- Experience of Hospital PAS systems
- Excellent knowledge of full range of Secretarial procedures
- Excellent transcription and audio skills
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement
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More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...
More about CANCER
Cancer remains one of the most significant health challenges in the United Kingdom, impacting millions of lives each year. According to Cancer Research UK, nearly one in two people in the UK will be diagnosed with cancer at some point in their lifetime, highlighting the pervasive nature of this disease. Learn more...
Useful skills for a Medical Secretary:
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To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:
Essential Skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.
2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.
3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).
4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.
5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.
6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.
7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.
8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.
9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.
10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.
Qualifications:
- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.
- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.
- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.
Additional Skills:
- Time Management: Ability to manage time effectively and meet deadlines.
- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.
- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.
Conclusion
More from Velindre University NHS Trust
inCardiff
51.48370742797852 -3.16809630393982 Cardiff, Wales, United Kingdom 
Locations are approximate.
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