Medical Secretary/ PA - INTERNALinNewportinNewportPUBLISHED FRI 4 APR 2025

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD

An exciting development opportunity has become available for an enthusiastic and dedicated individual to join the Trauma and Orthopaedic Department. The successful candidate would be able to demonstrate excellent administrative and organisational skills, be flexible to the needs of the service and able to demonstrate a commitment to achieving high standards of work. Excellent interpersonal and communication skills are required as the role includes liaising with clinical staff and patients.

Main duties of the job

The typing of correspondence, clinic letters ward rounds and reports accurately and within time limits set by departmental standards, thus requiring a high degree of keyboard skills, medical terminology and secretarial procedures. Audio/copy typing any other correspondence as required. Correspondence, letters and ward rounds can relate to all aspects of medicine and knowledge of medical terminology is necessary. This will sometimes involve typing letters of a distressing nature.

Keeping consultant’s diary electronically and arranging meetings as and when required and ensuring your consultants is fully briefed of any upcoming commitments.

Responsible for coordinating meetings for the Clinical Director.

Taking minutes of departmental meetings so clear and concise communication is required.

Provide secretarial support to consultant and team and the provision of general support throughout the department as and when necessary.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

This post is fixed term/secondment until 31st March 2026 due to funding. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Qualifications

Essential criteria

• RSA III or Equivalent Experience
• General Qualifications
  
  

Desirable criteria

• Studying toward Medical Secretarial Qualification
  
  

Experience

Essential criteria

• Previous experience in a Secretarial Role
• Experience of Microsoft Office Applications (Word, Excel & PowerPoint)
  
  

Desirable criteria

• Experience of minuting meetings
  
  

Skills

Essential criteria

• Ability to communicate well with all levels of staff and members of the public
• Ability to work under pressure whilst remaining calm and approachable
  
  

Desirable criteria

• Previous experience of working in a team environment
• Welsh Speaker