Administrator inAberdeen inAberdeen PUBLISHED
WED 8 JAN 2025
Opportunity to work for a globally recognized company with a strong commitment to sustainability, quality, and integrity.
Competitive compensation package including performance-related bonuses and private medical cover.
Generous annual leave allowance that increases with service, along with additional bank holidays and a day off for your birthday.
Access to health and wellbeing initiatives, including discounted gym membership to promote a healthy work-life balance.
Engagement in a diverse range of administrative support activities that contribute to the smooth operation of the local site and enhance professional development.
Possibility of long-term career advancements with a company that values employee contributions and offers length of service awards.
A supportive work environment that encourages process improvements and optimizes branch performance, fostering a culture of teamwork.
SGS is seeking an Administrator for their Aberdeen location, responsible for a variety of administrative tasks to support the smooth operation of the site. Key responsibilities include issuing client and internal invoices, compiling monthly financial reports, coordinating travel arrangements, assisting with tender and contract processes, and maintaining compliance with quality assurance systems. The role also involves managing site equipment deliveries and addressing client inquiries to ensure service consistency.
Candidates should possess strong general administration and customer service skills, proficiency in MS Office, and the ability to prioritize workload effectively. A GCSE or equivalent in Maths and English is required, with a preference for candidates holding a qualification in Business Studies or related subjects. The position offers competitive benefits, including a performance-related bonus, private medical cover, and generous annual leave. SGS is committed to equal opportunities and encourages applicants from all backgrounds.
Candidates should possess strong general administration and customer service skills, proficiency in MS Office, and the ability to prioritize workload effectively. A GCSE or equivalent in Maths and English is required, with a preference for candidates holding a qualification in Business Studies or related subjects. The position offers competitive benefits, including a performance-related bonus, private medical cover, and generous annual leave. SGS is committed to equal opportunities and encourages applicants from all backgrounds.
Company Description
SGS are the world’s leading testing, inspection and certification company.
We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
We deliver services that touch every part of human activity and improve millions of lives - from ensuring the safety of food, clothing, transportation, and medicine to better testing in the nuclear industry. Whatever your role, you will make an important contribution to delivering safer products, better services and keeping society connected.
At SGS, We Believe In Rewarding Our Employees For Their Hard Work And Commitment. As Part Of Our Team, You Would Be Eligible For:
Job Title: Administrator
Location: Office Based at one of our sites, Oldbury, Aberdeen or Ellesmere Port
Hours: Monday - Friday 9am - 5pm
As an Administrator, you will provide a wide range of administrative support activities to ensure the smooth operation of our local site, encompassing all applicable business lines and cost centres.
Key Accountabilities
Skills & Knowledge
Essential:
SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, colour, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.
APPLY NOW for full consideration, you can be sure that your application will be treated confidentially and impartially, and you will always receive an update within 10 business days.
SGS are the world’s leading testing, inspection and certification company.
We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
We deliver services that touch every part of human activity and improve millions of lives - from ensuring the safety of food, clothing, transportation, and medicine to better testing in the nuclear industry. Whatever your role, you will make an important contribution to delivering safer products, better services and keeping society connected.
At SGS, We Believe In Rewarding Our Employees For Their Hard Work And Commitment. As Part Of Our Team, You Would Be Eligible For:
- Performance related bonus (discretionary and subject to eligibility criteria)
- Private medical cover (subject to eligibility criteria)
- Competitive pension scheme + Life Assurance
- Generous Annual Leave allowance (increasing with service) plus bank holidays.
- An additional day off for your birthday
- Discounted Gym Membership
- Retailer Discounts
- Access to electric vehicle leasing scheme (subject to eligibility criteria)
- Enhanced maternity/paternity and adoption pay.
- Length of Service Awards
- Christmas Vouchers
- Health & Wellbeing initiatives
Job Title: Administrator
Location: Office Based at one of our sites, Oldbury, Aberdeen or Ellesmere Port
Hours: Monday - Friday 9am - 5pm
As an Administrator, you will provide a wide range of administrative support activities to ensure the smooth operation of our local site, encompassing all applicable business lines and cost centres.
Key Accountabilities
- Issue client and internal invoices promptly and accurately, adhering to company guidelines.
- Compile and submit departmental financial figures to the branch manager at month-end.
- Update and maintain management and reporting systems
- Arrange and coordinate travel, accommodation, and visas as required.
- Assist with tender compilation, contract coordination, and financial analysis to achieve revenue targets.
- Prepare correspondence, maintain enquiry and job files, and ensure compliance with QA systems.
- Manage site equipment and services delivery, including purchase order tracking.
- Address and resolve client inquiries promptly to maintain service consistency.
- Identify and implement process improvements to enhance department operations.
- Provide support to local departments to optimize branch performance.
Skills & Knowledge
- Proficiency in MS Office
- Effective interpersonal, teamwork, and organisational skills
- Ability to collate data, generate reports, and issue invoices
- Strong general administration skills
- Capacity to prioritize workload and meet deadlines
- Numeracy, literacy, and problem-solving skills
- Financial/commercial awareness
- General administration and customer service
- Client invoicing/interface and back-office support
- Credit control
Essential:
- GCSE or equivalent in Maths and English
- Recognized qualification in Business Studies or related commercial subjects
SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, colour, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.
APPLY NOW for full consideration, you can be sure that your application will be treated confidentially and impartially, and you will always receive an update within 10 business days.
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Useful skills for an Administrator:
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To work as an Administrator in the UK, you typically need a combination of technical skills, soft skills, and relevant experience. Here are some key skills that are often sought after in administrative roles:
Technical Skills:
1. Computer Literacy: Proficiency in using word processing, spreadsheet, and presentation software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint).
2. Data Entry and Management: Ability to accurately enter and manage data in databases and other systems.
3. Organisational Software: Familiarity with tools like project management software (e.g., Trello, Asana), email clients, and calendar management systems.
4. Basic Financial Skills: Understanding of budgeting, invoicing, and basic accounting processes may be advantageous.
5. Record Keeping: Ability to maintain and manage physical and digital filing systems.
Soft Skills:
1. Communication Skills: Strong verbal and written communication skills for effective interaction with colleagues, clients, and stakeholders.
2. Attention to Detail: A keen eye for detail to ensure accuracy in documentation and tasks.
3. Time Management: Ability to prioritize tasks and manage time efficiently to meet deadlines.
4. Problem-Solving: Capability to identify issues and provide practical solutions.
5. Teamwork: Willingness to work collaboratively with others in a team environment.
Interpersonal Skills:
1. Customer Service: Skills in dealing with clients and providing excellent service when required.
2. Professionalism: Maintaining a professional demeanor within the workplace.
3. Adaptability: Flexibility to adapt to changing situations and demands.
Additional Considerations:
- Experience: Previous administrative experience can be beneficial, although entry-level positions may not require extensive experience.
- Qualifications: While not always necessary, having relevant qualifications (such as an NVQ in Business Administration or similar) can be advantageous.
- References: Good references from previous employers can enhance your application.
Continuous Learning:
- Staying updated with new technologies and software commonly used in administration can also be beneficial for career advancement.
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57.1498908996582 -2.093752861022949 Aberdeen, Scotland, United Kingdom 
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