Administrator/ PA in Leeds inLeeds PUBLISHED SAT 11 JAN 2025 Jump to job information section
University of Leeds rzs4w62
Job description
This role will be based on the University campus, with scope for it to be undertaken in a hybrid manner. We are open to discussing flexible working arrangements.
Do you have experience of providing high level administrative support? Do you have strong organisational and communication skills? Are you able to prioritise and work flexibly to support a range of projects with competing priorities and timescales?
You will provide a high level of administrative support to the Director along with the senior team and colleagues across the University. You will support the Office Manager in the smooth running of the office and be the first point of contact for Strategy & Planning staff on HR, expenses and purchasing matters. You will also create and manage systems, processes and activities in a busy environment.
You will have a proven track record of providing professional administrative support to a busy team with an ability to bring structure, method and clarity to the management of core events and processes. You will have a proven track record of using strong problem solving and be able to work under pressure. Possessing strong organisational skills, you will also be able to prioritise workloads and work to tight deadlines.
Please note that due to Home Office visa requirements, this role is not suitable for first-time Skilled Worker visa applicants. Information on other visa options is available at: https://jobsincare.com/job/jbliy8ne we offer in return:
To explore the post further or for any queries you may have, please contact:
Helen Gill, Office Manager
Email:
Further details:
Do you have experience of providing high level administrative support? Do you have strong organisational and communication skills? Are you able to prioritise and work flexibly to support a range of projects with competing priorities and timescales?
You will provide a high level of administrative support to the Director along with the senior team and colleagues across the University. You will support the Office Manager in the smooth running of the office and be the first point of contact for Strategy & Planning staff on HR, expenses and purchasing matters. You will also create and manage systems, processes and activities in a busy environment.
You will have a proven track record of providing professional administrative support to a busy team with an ability to bring structure, method and clarity to the management of core events and processes. You will have a proven track record of using strong problem solving and be able to work under pressure. Possessing strong organisational skills, you will also be able to prioritise workloads and work to tight deadlines.
Please note that due to Home Office visa requirements, this role is not suitable for first-time Skilled Worker visa applicants. Information on other visa options is available at: https://jobsincare.com/job/jbliy8ne we offer in return:
- 26 days holiday plus 16 Bank Holidays/days that the University is closed by custom (including Christmas) – that’s 42 days a year!
- Generous pension scheme plus life assurance.
- Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
- Personal Development: Access to courses run by our Organisational Development & Professional Learning team, and self-development courses including languages, Creative Writing, Wellbeing Therapies and much more.
- Access to on-site childcare, shopping discounts and travel schemes are also available.
To explore the post further or for any queries you may have, please contact:
Helen Gill, Office Manager
Email:
Further details:
- Candidate Brief
Not sure?
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
If you're interested in this role but you have questions or you're not yet ready to apply, then please book a quick call with us and we'd be happy to answer any questions you have and tell you more about the role.
Requirements
See the job description for full role requirements.
Benefits
Benefits are provided by the employer and will be confirmed during your application.
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More information related to this job opportunity, from jobsincare:
Here are 5 questions you could be
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if you apply for this job:
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Tell me about a time when you provided high‑level administrative support to a senior manager — what did you do and what was the outcome? (Assess experience and impact.)
How do you prioritise competing tasks and deadlines when supporting several projects at once? Give a specific example. (Assess prioritisation and organisation.)
Describe a situation where you created or improved a system or process to make an office run more smoothly. What steps did you take and what difference did it make? (Assess process improvement and initiative.)
This role is often the first point of contact for HR, expenses and purchasing queries. How would you handle a complex or unfamiliar query from a colleague? (Assess problem‑solving, customer service and judgement.)
Give an example of a time you had to manage a high‑pressure event or deadline (eg a large meeting, away‑day or reporting deadline). How did you keep things on track? (Assess event management and working under pressure.)
1. 1. Tell me about a time when you provided high‑level administrative support to a senior manager — what did you do and what was the outcome? (Assess experience and impact.)
2. 2. How do you prioritise competing tasks and deadlines when supporting several projects at once? Give a specific example. (Assess prioritisation and organisation.)
3. 3. Describe a situation where you created or improved a system or process to make an office run more smoothly. What steps did you take and what difference did it make? (Assess process improvement and initiative.)
4. 4. This role is often the first point of contact for HR, expenses and purchasing queries. How would you handle a complex or unfamiliar query from a colleague? (Assess problem‑solving, customer service and judgement.)
5. 5. Give an example of a time you had to manage a high‑pressure event or deadline (eg a large meeting, away‑day or reporting deadline). How did you keep things on track? (Assess event management and working under pressure.)
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