Opportunity to work in a supportive and friendly environment with a focus on mental health and learning disabilities.
Flexible working hours to promote a healthy work/life balance.
Generous annual leave entitlements, ensuring time for rest and personal commitments.
Access to Continued Professional Development, offering chances for career growth and skill enhancement.
Involvement in important projects aimed at service improvement and enhancement of patient care.
The role allows for autonomy and responsibility, as the medical secretary will manage their workload and provide support to the team.
JCasp Technologies is seeking a friendly and organized Medical Secretary for the Oldham Early Intervention Team for a four-month secondment from February to May 2025. The ideal candidate will possess excellent communication skills and the ability to promote efficiency within a team. Key responsibilities include providing secretarial support to the consultant psychiatrist, managing administrative duties, supervising the administrative team, and coordinating daily activities such as scheduling meetings and maintaining departmental systems.
The role also involves acting as a point of contact for complex inquiries, assisting in service improvement initiatives, and managing both manual and electronic filing systems. The successful applicant will play a crucial role in the overall administrative support, ensuring high-quality mental health services are delivered effectively across Greater Manchester. The position offers a supportive work environment, with a commitment to diversity and inclusion, as well as a range of employee benefits including flexible working, professional development, and health and wellbeing resources.
The role also involves acting as a point of contact for complex inquiries, assisting in service improvement initiatives, and managing both manual and electronic filing systems. The successful applicant will play a crucial role in the overall administrative support, ensuring high-quality mental health services are delivered effectively across Greater Manchester. The position offers a supportive work environment, with a commitment to diversity and inclusion, as well as a range of employee benefits including flexible working, professional development, and health and wellbeing resources.
Oldham Early Intervention Team are looking to recruit a medical secretary for a four month secondment from February to May 2025.
We are looking for someone who is friendly and approachable, with great communication skills , who can promote change and efficiency. As well as being a helpful team player, the postholder will need to work autonomously, prioritise workload, and delegate work to the administrative team.
This role will covers secretarial duties to the consultant psychiatrist and line management to the admin team, and to support the ongoing development of the service.
The post holder will undertake general office duties including typing of medical and other correspondence. They will be responsible for the management of administrative duties within their area of work . They will offer managerial supervision to the members of the administrative team.
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. Were really proud of our #PennineCarePeople and do everything we can to make sure were a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
If you come and work for us we will offer a range of benefits and opportunities, including:
Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
Flexible working opportunities to support your work/life balance
Access to Continued Professional Development
Involvement in improvement and research activities
Health and Wellbeing activities and access to an excellent staff wellbeing service
Access to staff discounts across retail, leisure and travel
Provide a systematic and efficient team support service on a daily basis for relevant health professionals and their teams.
To manage the diaries of identified team members and to be responsible for planning and co-ordinating day to day activities by scheduling meetings, appointments and clinical commitments.
To assist in managing and maintaining the departmental systems ensuring accuracy and validation of all data that supports the delivery of clinical services.
To provide support to the Medical Consultants and manage, co-ordinate and organise the day to day administrative and operational activities within the team ensuring a high quality service.
To act as point of contact in dealing with complex telephone calls and enquiries; and to promptly, efficiently and tactfully deal with queries and complaints from patients / carers, referring on as necessary.
To link in and co-ordinate with other departments and organisations internally and externally to represent PCFT, where appropriate.
To assist in the coordination of relevant projects throughout planning, development and implementation.
To support the Team Manager in service improvement and develop/revise standard operating procedures in conjunction with colleagues where appropriate.
To be responsible for the maintenance and security of all manual and electronic filing systems.
To ensure at all times that the office is adequately covered and where necessary, work flexibly to cover secretarial/administrative duties in the absence of colleagues and where appropriate, deputise for your line manager.
Assist the Team Manager to undertake risk assessments and associated activity across the service.
Oversee the ordering and distribution of stock and non-stock items, ensuring adequate supplies are available and ensuring accurate recording for audit purposes.
Collect, collate, input and extract data into/from NHS systems as directed by Team Manager (National Care Records Service /Clinical Systems, SMART, CHIS, Electronic Staffing Records, Team activity, referral/discharge stats).
Responsibility for running Data Quality Reports (DQMT) to ensure regular Data cleansing is undertaken ensuring accuracy and validation of information inputted on systems to support submissions to CCG/NHSE
Line Manager functions: participate in recruitment & selection exercises, implement staff performance monitoring, ensure mandatory training is up to date for team members, provide appropriate training & induction for new staff, supervise administrative staff and carry out meaningful staff appraisal (IPDR).
To ensure at all times that the office is adequately covered and where necessary, work flexibly to cover secretarial/administrative duties in the absence of colleagues.
Prepare agendas, assemble meeting papers, and take minutes of meetings as required, including follow up actions. Attend and chair meetings when appropriate.
To draft formal letters and papers on behalf of team members where appropriate.
Audio-typing and copy typing of clinic letters where appropriate.
We are looking for someone who is friendly and approachable, with great communication skills , who can promote change and efficiency. As well as being a helpful team player, the postholder will need to work autonomously, prioritise workload, and delegate work to the administrative team.
This role will covers secretarial duties to the consultant psychiatrist and line management to the admin team, and to support the ongoing development of the service.
The post holder will undertake general office duties including typing of medical and other correspondence. They will be responsible for the management of administrative duties within their area of work . They will offer managerial supervision to the members of the administrative team.
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. Were really proud of our #PennineCarePeople and do everything we can to make sure were a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
If you come and work for us we will offer a range of benefits and opportunities, including:
Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
Flexible working opportunities to support your work/life balance
Access to Continued Professional Development
Involvement in improvement and research activities
Health and Wellbeing activities and access to an excellent staff wellbeing service
Access to staff discounts across retail, leisure and travel
Provide a systematic and efficient team support service on a daily basis for relevant health professionals and their teams.
To manage the diaries of identified team members and to be responsible for planning and co-ordinating day to day activities by scheduling meetings, appointments and clinical commitments.
To assist in managing and maintaining the departmental systems ensuring accuracy and validation of all data that supports the delivery of clinical services.
To provide support to the Medical Consultants and manage, co-ordinate and organise the day to day administrative and operational activities within the team ensuring a high quality service.
To act as point of contact in dealing with complex telephone calls and enquiries; and to promptly, efficiently and tactfully deal with queries and complaints from patients / carers, referring on as necessary.
To link in and co-ordinate with other departments and organisations internally and externally to represent PCFT, where appropriate.
To assist in the coordination of relevant projects throughout planning, development and implementation.
To support the Team Manager in service improvement and develop/revise standard operating procedures in conjunction with colleagues where appropriate.
To be responsible for the maintenance and security of all manual and electronic filing systems.
To ensure at all times that the office is adequately covered and where necessary, work flexibly to cover secretarial/administrative duties in the absence of colleagues and where appropriate, deputise for your line manager.
Assist the Team Manager to undertake risk assessments and associated activity across the service.
Oversee the ordering and distribution of stock and non-stock items, ensuring adequate supplies are available and ensuring accurate recording for audit purposes.
Collect, collate, input and extract data into/from NHS systems as directed by Team Manager (National Care Records Service /Clinical Systems, SMART, CHIS, Electronic Staffing Records, Team activity, referral/discharge stats).
Responsibility for running Data Quality Reports (DQMT) to ensure regular Data cleansing is undertaken ensuring accuracy and validation of information inputted on systems to support submissions to CCG/NHSE
Line Manager functions: participate in recruitment & selection exercises, implement staff performance monitoring, ensure mandatory training is up to date for team members, provide appropriate training & induction for new staff, supervise administrative staff and carry out meaningful staff appraisal (IPDR).
To ensure at all times that the office is adequately covered and where necessary, work flexibly to cover secretarial/administrative duties in the absence of colleagues.
Prepare agendas, assemble meeting papers, and take minutes of meetings as required, including follow up actions. Attend and chair meetings when appropriate.
To draft formal letters and papers on behalf of team members where appropriate.
Audio-typing and copy typing of clinic letters where appropriate.
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More about the NHS
The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values. Learn more...
More about MENTAL HEALTH
Mental health has emerged as a critical issue in the United Kingdom, particularly in the wake of the COVID-19 pandemic. The crisis highlighted the fragility of mental well-being across different demographics, from children and adolescents to adults and the elderly. It has sparked a wider conversation about the importance of mental health care, accessibility, and the stigmas often associated with mental illnesses. Learn more...
Useful skills for a Medical secretary:
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To work as a Medical Secretary in the UK, you should possess a combination of technical, administrative, and interpersonal skills. Here are the key skills and qualifications that are often required:
Essential Skills:
1. Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and keep track of appointments, medical records, and correspondence.
2. Communication Skills: Strong written and verbal communication skills to interact with healthcare professionals, patients, and other stakeholders.
3. Computer Literacy: Proficiency in using Microsoft Office (Word, Excel, Outlook) and medical software (like NHS systems, EMIS, or SystmOne).
4. Typing Skills: Fast and accurate typing skills are essential for transcription and data entry.
5. Attention to Detail: Accuracy is critical when handling patient records, medical documents, and databases.
6. Confidentiality Awareness: Understanding of patient confidentiality and data protection laws (e.g., GDPR) to ensure sensitive information is handled appropriately.
7. Knowledge of Medical Terminology: Familiarity with medical terminology, procedures, and anatomy to understand documents and communicate effectively in a healthcare environment.
8. Customer Service Skills: Ability to assist patients and address their inquiries empathetically and professionally.
9. Teamwork: Ability to work within a multidisciplinary team and collaborate with healthcare professionals.
10. Problem-Solving Skills: Capacity to handle issues that may arise and find solutions quickly.
Qualifications:
- Education: A minimum of GCSEs in English and Maths is usually required. A qualification in business administration or medical administration can be advantageous.
- Experience: Previous experience in an administrative role, especially in a healthcare setting, is beneficial but not always essential.
- Professional Development: Consider obtaining certifications related to medical administration or secretarial work to enhance your qualifications.
Additional Skills:
- Time Management: Ability to manage time effectively and meet deadlines.
- Adaptability: Flexibility to handle changing workloads and environments in a busy medical practice.
- Knowledge of NHS Protocols: Understanding of NHS procedures, policies, and regulations can be helpful.
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53.54093170166016 -2.111365795135498 Oldham, England, United Kingdom 
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