Additionally, the Fire Administrator will oversee the logistics of fire training sessions, including room bookings and updating training records in the iLearn system. The role is crucial in ensuring compliance with fire safety training and maintaining up-to-date records, contributing to the Trust's efforts to mitigate fire risks effectively.
The post holder will provide administrative support on fire risk issues, with an emphasis on fire safety, fire training, fire risk assessments and associated actions to the Estates & Facilities services, all clinical services and other Trustdepartments.
The purpose of the post of Fire Administrator is to provide administrative support to the Fire team, as follows:
Interrogate the Datix incident database and collate data from the system with a view to analysing trends, this includes ensuring that all fire alarm incidents are investigated and, where appropriate, escalated to the Fire Brigade for further investigation and/or action
Follow up and establish the facts behind Datix incidents to establish whether the incident should be reported under or considered as a Serious Incident.
Acting as the first point of contact for the Fire Safety department general enquiries, +and screening external calls or enquiries.
Organise training programmes and promotional events including room bookings.
About us
Manage and maintain computerised Fire Safety data, interpret and provide meaningful information that can be acted upon by managers to manage fire risks and help improve fire safety.
Manage, interpret and maintain electronic Fire safety data, and provide meaningful information that can be acted upon by managers to manage fire risks and help improve fire safety.
Organise fire training and book training rooms, in liaison with Fire Safety Advisors, obtain training registers and update the iLearn records accordingly.
Maintaining Fire Risk Assessments (FRAs) records, these include updating spreadsheets for significant findings, FRAs reviews, following up outstanding FRA jobs with Estates Helpdesk.
Ensuring that prompt and accurate fire training figures are collated for compliance reporting, as instructed by the fire team.
Uploading of training registers onto the central recording system (iLearn) Making sure hardcopy registers are uploaded onto iLearn, scanned, and saved in the correct folder on the Fire Safety L drive.
(Please see full Job description & Person specification attached)
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