Band 3 Administrator/ PA to Senior Sister inBirmingham inBirmingham PUBLISHED 11 NOV 2024
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The post holder will provide secretarial and administrative support to the Ward Managers and deputies, acting as personal assistant, being first point of contact for all non-clinical issues on behalf of the Senior Sister / Charge Nurse.
*To manage the administration and coordination of annual leave, staff attendance records and updating of personal files.
*Coordinate and arrange all study and mandatory training requirements for ward staff.
*Liaise with Senior Sister / Charge Nurse regarding HR and staffing issues.
*Request bank and agency cover as directed by the Senior Sister / Charge Nurse
*To act as personal assistant to the Senior Sister / Charge Nurse and deputies, providing secretarial and administrative support.
*To take the lead in opening paper and email correspondence. Prioritising and taking such preparatory action as may be necessary before referring to the Senior Sister / Charge Nurse.
*To manage and organise the diary/ electronic schedule of the Senior Sister / Charge Nurse, scheduling appointments and coordinating meetings.
*To collate information and draft correspondence, for example, letters, reports, references and memorandum using own judgement and initiative.
*To manage and update all filing systems (paper & electronic), ensuring all Trust Policy files are kept up to date. To create / develop new files and systems where appropriate.
*To be responsible for the upkeep of the computerised off duty system. To verify automated system calculations of staffing levels and agency usage, analysing any discrepancies to ensure correct staffing figures are submitted.
*To be responsible for the taking of minutes at ward meetings and producing of minutes to be distributed to staff.
About us*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
The post holder will provide secretarial and administrative support to the Ward Managers and deputies, acting as personal assistant, being first point of contact for all non-clinical issues on behalf of the Senior Sister / Charge Nurse.
*To manage the administration and coordination of annual leave, staff attendance records and updating of personal files.
*Coordinate and arrange all study and mandatory training requirements for ward staff.
*Liaise with Senior Sister / Charge Nurse regarding HR and staffing issues.
*Request bank and agency cover as directed by the Senior Sister / Charge Nurse
*To act as personal assistant to the Senior Sister / Charge Nurse and deputies, providing secretarial and administrative support.
*To take the lead in opening paper and email correspondence. Prioritising and taking such preparatory action as may be necessary before referring to the Senior Sister / Charge Nurse.
*To manage and organise the diary/ electronic schedule of the Senior Sister / Charge Nurse, scheduling appointments and coordinating meetings.
*To collate information and draft correspondence, for example, letters, reports, references and memorandum using own judgement and initiative.
*To manage and update all filing systems (paper & electronic), ensuring all Trust Policy files are kept up to date. To create / develop new files and systems where appropriate.
*To be responsible for the upkeep of the computerised off duty system. To verify automated system calculations of staffing levels and agency usage, analysing any discrepancies to ensure correct staffing figures are submitted.
*To be responsible for the taking of minutes at ward meetings and producing of minutes to be distributed to staff.
About us
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
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