Opportunity for hybrid working, allowing flexibility in work environment and schedule.
Engagement with a dynamic community team within a reputable NHS Foundation Trust.
Development of strong organisational and multitasking skills through managing varied workloads.
Exposure to senior management, enhancing professional growth and networking opportunities.
Contribution to maintaining confidentiality and sensitive communication, honing professional discretion.
Involvement in organizing and facilitating important meetings and seminars, enhancing leadership skills.
Chance to support community services that directly impact patient care, providing a sense of fulfillment.
The role of Personal Assistant at the Torbay and South Devon NHS Foundation Trust involves supporting the Assistant Director and Community Services Manager within the South Devon Community team. The successful candidate will be responsible for managing a diverse and fast-paced workload, including diary management, correspondence, and meeting organisation. This position requires strong communication skills, discretion, and the ability to liaise effectively with various stakeholders. Hybrid working and occasional travel around South Devon are part of the job, with a focus on maintaining confidentiality and adhering to data protection standards.
Key responsibilities include managing confidential correspondence, organizing meetings and agendas, taking minutes, and ensuring effective communication across teams and with external agencies. The role also supports senior managers and involves monitoring IT systems and maintaining a high standard of customer service. Proficiency in Microsoft Office, particularly Outlook, is essential, alongside a commitment to treating patients with dignity and respect. Overall, the position requires flexibility, initiative, and strong organisational skills to facilitate the efficient operation of community services.
Key responsibilities include managing confidential correspondence, organizing meetings and agendas, taking minutes, and ensuring effective communication across teams and with external agencies. The role also supports senior managers and involves monitoring IT systems and maintaining a high standard of customer service. Proficiency in Microsoft Office, particularly Outlook, is essential, alongside a commitment to treating patients with dignity and respect. Overall, the position requires flexibility, initiative, and strong organisational skills to facilitate the efficient operation of community services.
Opportunity for hybrid working, allowing flexibility in work environment and schedule.
Engagement with a dynamic community team within a reputable NHS Foundation Trust.
Development of strong organisational and multitasking skills through managing varied workloads.
Exposure to senior management, enhancing professional growth and networking opportunities.
Contribution to maintaining confidentiality and sensitive communication, honing professional discretion.
Involvement in organizing and facilitating important meetings and seminars, enhancing leadership skills.
Chance to support community services that directly impact patient care, providing a sense of fulfillment.
We are looking for an innovative and confident individual to join the South Devon Community team in role as Personal Assistant for both the Assistant Director of South Devon and the Community Services Manager (Moor to Sea) . The post holder will require flexibility and experience to be able to manage a fast pace and varied workload.
The role will involve hybrid working and occasional travel around South Devon.
We look forward to hearing from you. Please don't hesitate to phone to discuss this opportunity or to arrange a visit.
- Provide an effective and professional service to enable the Assistant Director and Community Services Manager and their teams to work efficiently. Use tact and diplomacy to encourage effective working across the team and with colleagues
- Undertake effective diary management, prioritising diary commitments on behalf of the Assistant Director and Community Services Manager on a daily basis. Manage incoming correspondence and e-mails, including that of a confidential and sensitive nature, exercising independent judgement in order to initiate appropriate action
- Organise regular committees and group meetings. Manage agendas and papers for meetings and take accurate minutes as required
- Communicate and liaise effectively with external agencies, visitors and the local disciplines as directed and required on a range of complex and sensitive topics
- Display tact, diplomacy and confidentiality at all times, using initiative, persuasion and negotiation when necessary
- Communicate verbally and or in writing to produce confidential and sensitive correspondence
- Manage incoming telephone calls and enquiries and ensure appropriate action is taken
- Ensure effective communication links are set up and maintained with other Personal Assistants and senior secretaries as appropriate. To be able to explore effective systems to aid smooth running and organisation of meetings
About us
Working as part of an integrated team within Torbay and South Devon NHS Foundation Trust.
- Provide occasional support to other senior managers
- Understand and maintain a high standard of confidentiality adhering to the Trust Data Protection policy at all times
- Be fully aware of the implications of and responsibilities under the Health and Safety at Work Act and the Trusts associated policies
- Organising meetings, distributing agendas and taking minutes
- To organise Seminars/Workshops for the Assistant Director and Community Services Manager
- To organise the Assistant Director and community Services Manager emails in a professional and discreet manner
- Proficient use of all Microsoft Office applications, especially running an outlook calender
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The National Health Service (NHS) is a cornerstone of healthcare in the United Kingdom, established in 1948 with the simple yet profound principle of providing healthcare to all citizens, free at the point of use. This revolutionary system aimed to ensure that access to medical services would not depend on an individual’s financial situation, a concept that has since become fundamental to British societal values.Learn more...
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