Estates Officer (XN06)inLeedsinLeedsPUBLISHED THU 13 MAR 2025

Expected Shortlisting Date

21/04/2025

Planned Interview Date

05/05/2025

An exciting career opportunity has arisen within the Trusts Estates Department for a highly motivated individual to fulfill an Estates Officers position. This is a key role in the operation and asset management of the Trusts estate which, at over 500,000 sq. meters, is one of the largest and most complex in the country.

If youre looking for an NHS career in Leeds, you couldnt come to a better place. Like any complex organisation, our jobs in Leeds cover all aspects of ensuring the day-to-day delivery of our services to over one million patients every year and this is an opportunity to join the Operational Estates Team at Leeds Teaching Hospitals in a key role to support the challenge of delivering the highest standards of care for our patients through the provision of a safe environment.

The Estates Officer shall have a mechanical background and possess good computer and IT skills. The Estates Officer shall have responsibility for the Estate Asset Management to enable a fully auditable multi-disciplinary estates service through ensuring an asset captured estate. Manage the RESET certification, control of contactors competence-verification system. The successful applicant will join a team who provide engineering coverage to the hospital 24 hours per day, 365 days a year.

Based at the Leeds General Infirmary Hospital the successful candidate will provide an integral role within the Estates structure. Working alongside the wider estates management team amongst a variety of disciplines the successful candidates will;

Undertake management duties relevant to the maintenance of the larger Estate, to include the maintenance and repair of all building fabric, utilities and engineering services, across the Trust. To provide technical support in resolving complex and multifaceted issues with regard to the Estate.

On a daily basis, Asset Capture & review the estates plant, equipment & infrastructure through the works management system. To ensure the Trust have a fully comprehensive asset list to achieve a fully maintained auditable estate.

Daily Manage the Trusts Reset system, ensuring all contractors records are in compliance with the requirements of the Trust.

Deputise for the Estates Manager (Operations) or other Estates Officers and act as a Trust representative in the absence or as the need arises by Senior Estates Management team.

Manage directly employed labour, providing discipline and support with respect to personal, work and performance related issues in line with current Trust policies and procedures.

Ensure safe systems of work in line with HTMs and recognised codes of practice.

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Manage and distribute reactive workflow across the Trust utilising the Works Management system

To communicate effectively with all stakeholders, senior managers, external contractors and agencies in relation to Estates issues utilising written and/or verbal communication methods to ensure standards of service delivery are managed and monitored appropriately at all times

To ensure that job descriptions are amended/updated to comply with the requirements of ISO9001:2000, HTMs, working practices and Permit to Work Systems

Carry out induction of new starters and the training of apprentices and tradesmen/technicians as necessary.

Carryout dynamic and generic risk assessments for all elements of reactive and planned work including manual handling assessments.

Manage and complete electronic records for Legionella and Pseudomonas inline with HTM 04 and ACOP L8 and Trust Policy.

Managing as team leader and co-ordinator across all disciplines, effectively organising resources including staff and contractors, transportation and materials (including requisition supply, deployment and security) of materials on site. Manage and ensure that the correct procedures and paperwork are correctly carried out in accordance with relevant requirements. Act as the point of contact in the absence of an Estates Manager (Operations).

Maintaining standards of discipline and perform staff appraisals, disciplinary/attendance management investigations and associated management cases.

Responsible for satisfactory time-keeping and conduct of staff.

Utilise works management computerised system for planned maintenance and repair work, adjusting for levels of staff and update all plant information and records as appropriate.

Update and maintain asset information, service scheduling and produce detailed job descriptions inline with statutory guidance

Maintain and develop Health & Safety systems to meet the requirements of the Trust ensuring acceptable standards of productivity and quality of workmanship in the execution of programmes of work. Ensuring all staff observe statutory and other mandated requirements, in particular those related to health and safety.

Manage maintenance and minor capital works projects.

Organise, plan and oversee the work of external contractors.

Promote co-operation and versatility of craft technicians and departments e.g. Multi-skilling.

Ensuring training requirements in relation to craftsman/technicians and apprentices are met in accordance with guidance issued by the Trust. Learn new techniques and undergo training as necessary. Carrying out duties within the employees competence as occasionally required by the service.

Referring and reporting to immediate superior surveys and audits, such as technical and option appraisals as required. Provide first line customer contact in dispute resolutions.

Participate in appropriate on-call/shift rotas, subject to appropriate negotiations and be prepared to work such hours that may be required in an emergency.

Carry Trust communication devices to facilitate immediate response to urgent requests and emergency breakdowns. Respond to switchboard alarms. eg. fire calls, passenger lift trappings, medical gas alarms.

Carry out fault diagnosis and interpret technical information to formulate solutions to improve equipment and service performance as appropriate.

Implement policies for improvements to maintenance service

Liaison with other disciplines and departmental heads for service arrangements and access.

Organise the calibration of test equipment.

Provide conciliation report for staff monthly payment.

Work to and interpret Health Technical Memorandums (HTMs/HBNs) eg HTM Sterilisers), HTM 02 (Medical Gases), HTM 04 (Legionella), HTM 06 - 02 (LV Safety Code) and Building Regulations as required

Use Building Management System for first line plant fault diagnosis and plant performance monitoring

Manage PPM and Day to Day duties involving the maintenance of all types of plant, equipment and installations, including boilers, water testing, stripping down boilers for insurance inspections and electrical system maintenance including fire alarm systems, batteries and uninterruptible power supplies

Manage the maintenance and repair to building sanitary, water distribution systems and Building Fabric.