Courtside Surgery rMwqv2oz
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Preparing letters, reports and associated documentation as required
Processing referrals using the electronic referral system (ERS)
Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
Managing all enquires in a polite, effective manner
Monitoring and actioning incoming email
Processing letters as requested
Scanning of patient related documentation and attaching scanned documents to patients' healthcare records
Inputting data into the patients healthcare records as necessary
Clinically coding data on clinical system (EMIS)
Answering incoming phone calls, transferring calls or dealing with the callers request appropriately
Managing all administrative queries as necessary
Carrying out system searches as requested
Maintaining a clean, tidy, effective working area at all times
Supporting all clinical and administrative team with general administrative tasks as requested which may include assisting with the scanning and work flowing of clinical documents, registering new patients, providing cover for other members of the admin team during periods of sickness or annual leave which may include working additional days/hours.
Confidentiality:
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties outlined in this Job Description, the post-holder will have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Failure to observe these rules will be regarded by your employers as serious or gross misconduct, which could result in disciplinary action being taken against you.
Health & Safety:
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include:
Using personal security systems within the workplace according to practice guidelines
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
Making effective use of training to update knowledge and skills
To co-operate in maintaining their place of work in a tidy and safe condition.
Non-Smoking Policy
Courtside Surgery operates a Non Smoking Policy, which limits smoking in the workplace. Employees are required to observe the rules laid down in the policy and failure to do so may result in disciplinary action being taken.
Equality and Diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional Development:
The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:
Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.
Quality:
The post-holder will strive to maintain quality within the practice, and will:
Alert other team members to issues of quality and risk
Assess own performance and take accountability for own actions, either directly or under supervision
Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
Work effectively with individuals in other agencies to meet patients needs
Effectively manage own time, workload and resources.
Communication:
The post-holder should recognize the importance of effective communication within the team and will strive to:
Communicate effectively with other team members
Communicate effectively with patients and carers
Recognize peoples needs for alternative methods of communication and respond accordingly.
Contribution to the Implementation of Services:
The post-holder will:
Apply practice policies, standards and guidance
Discuss with other members of the team how the policies, standards and guidelines will affect own work
Participate in audit where appropriate.
Courtside Surgery is looking for an enthusiastic, reliable Referrals Administrator to join our team in supporting our patients and clinical staff at the surgery.
This broad role will involve sending referrals via the e-Referral Service, email or EMIS using appropriate templates ensuring all required information is attached. It will also involve dealing with hospital, clinical, patient and practice queries via telephone and email regarding hospital appointments, correspondence and treatments.
The role may also include some other administrative tasks to assist with the team workload.
We are seeking someone who enjoys working part of a team as well as independently, who can multi-task and thrives in a busy working environment.
This is a varied role and a keen eye for detail is essential. Flexibility is important to be able to cover colleagues during periods of sickness or holidays.
Training will be given in all aspects of the job, so the successful candidate must be keen to learn new skills and enjoy a varied role. Candidates must be confident using IT.
This is a part time role for 22.5 hours over 3 days to include a Friday.
To provide referrals support for all clinicians and patients as required.
This encompasses sending referrals via the e-Referral Service, email and EMIS, using templates and formatting letters, reports and any other correspondence in an accurate and timely manner.
Dealing with hospital, clinical, patient and practice queries via telephone and email regarding referrals, hospital appointments, correspondence and treatments.
To have a thorough understanding of patient pathways, current working practices and policies.
To regularly check referral status to include advice and guidance requests, 2 week wait and urgent referrals. To inform GPs of triage/advice and guidance replies and to update patient records.
Preparing letters, reports and associated documentation as required
Processing referrals using the electronic referral system (ERS)
Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
Managing all enquires in a polite, effective manner
Monitoring and actioning incoming email
Processing letters as requested
Scanning of patient related documentation and attaching scanned documents to patients' healthcare records
Inputting data into the patients healthcare records as necessary
Clinically coding data on clinical system (EMIS)
Answering incoming phone calls, transferring calls or dealing with the callers request appropriately
Managing all administrative queries as necessary
Carrying out system searches as requested
Maintaining a clean, tidy, effective working area at all times
Supporting all clinical and administrative team with general administrative tasks as requested which may include assisting with the scanning and work flowing of clinical documents, registering new patients, providing cover for other members of the admin team during periods of sickness or annual leave which may include working additional days/hours.
Confidentiality:
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties outlined in this Job Description, the post-holder will have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Failure to observe these rules will be regarded by your employers as serious or gross misconduct, which could result in disciplinary action being taken against you.
Health & Safety:
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include:
Using personal security systems within the workplace according to practice guidelines
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
Making effective use of training to update knowledge and skills
To co-operate in maintaining their place of work in a tidy and safe condition.
Non-Smoking Policy
Courtside Surgery operates a Non Smoking Policy, which limits smoking in the workplace. Employees are required to observe the rules laid down in the policy and failure to do so may result in disciplinary action being taken.
Equality and Diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional Development:
The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:
Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.
Quality:
The post-holder will strive to maintain quality within the practice, and will:
Alert other team members to issues of quality and risk
Assess own performance and take accountability for own actions, either directly or under supervision
Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
Work effectively with individuals in other agencies to meet patients needs
Effectively manage own time, workload and resources.
Communication:
The post-holder should recognize the importance of effective communication within the team and will strive to:
Communicate effectively with other team members
Communicate effectively with patients and carers
Recognize peoples needs for alternative methods of communication and respond accordingly.
Contribution to the Implementation of Services:
The post-holder will:
Apply practice policies, standards and guidance
Discuss with other members of the team how the policies, standards and guidelines will affect own work
Participate in audit where appropriate.
Courtside Surgery is looking for an enthusiastic, reliable Referrals Administrator to join our team in supporting our patients and clinical staff at the surgery.
This broad role will involve sending referrals via the e-Referral Service, email or EMIS using appropriate templates ensuring all required information is attached. It will also involve dealing with hospital, clinical, patient and practice queries via telephone and email regarding hospital appointments, correspondence and treatments.
The role may also include some other administrative tasks to assist with the team workload.
We are seeking someone who enjoys working part of a team as well as independently, who can multi-task and thrives in a busy working environment.
This is a varied role and a keen eye for detail is essential. Flexibility is important to be able to cover colleagues during periods of sickness or holidays.
Training will be given in all aspects of the job, so the successful candidate must be keen to learn new skills and enjoy a varied role. Candidates must be confident using IT.
This is a part time role for 22.5 hours over 3 days to include a Friday.
To provide referrals support for all clinicians and patients as required.
This encompasses sending referrals via the e-Referral Service, email and EMIS, using templates and formatting letters, reports and any other correspondence in an accurate and timely manner.
Dealing with hospital, clinical, patient and practice queries via telephone and email regarding referrals, hospital appointments, correspondence and treatments.
To have a thorough understanding of patient pathways, current working practices and policies.
To regularly check referral status to include advice and guidance requests, 2 week wait and urgent referrals. To inform GPs of triage/advice and guidance replies and to update patient records.
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