PERMANENT
The role of Data Administrator at Ireland Wood & Horsforth Medical Practice in Leeds involves supporting the clinical team with the management of patient correspondence, including screening, coding, and filing. The administrator will be responsible for organizing incoming patient-related mail, ensuring timely scanning and documentation into medical records, and maintaining high standards of patient care by following practice protocols. The position requires a proactive individual capable of working independently and collaboratively within a busy medical environment.
Key responsibilities include managing patient records, coding clinical information, and facilitating the accessibility of reports and prescriptions. The post-holder will address queries related to coding and ensure all patient correspondence is processed efficiently within specified timeframes. This role demands attention to detail and adherence to established protocols to ensure consistent, high-quality care for patients.
Key responsibilities include managing patient records, coding clinical information, and facilitating the accessibility of reports and prescriptions. The post-holder will address queries related to coding and ensure all patient correspondence is processed efficiently within specified timeframes. This role demands attention to detail and adherence to established protocols to ensure consistent, high-quality care for patients.
We are seeking an experienced administrator to support our clinical team with screening, coding and filing of all incoming patient correspondence and forwarding to the appropriate clinician where required.
We are looking for individuals who feel they will be able to settle into a busy practice, whilst able to work independently and as part of a team.
- Take action as directed by other team members
- Follow practice protocols to ensure consistent and high quality care is provided to our patients
- Carry out administrative tasks relating to patient records, including filing, document management and ensuring patients can access reports, prescriptions and that they are easily accessible.
- Sort and date stamp all incoming patient-related mail.
- Scan patient-related documents onto their medical record using read codes as agreed by the clinical team
- Add any additional information about the source of the document
- Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information
- Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale
- Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.
- Identify relevant clinical information contained in patient correspondence
- Code or free text the clinical information on to the patient record
- Deal with queries relating to coding
About us
The main responsibilities of the post-holder will be to summarise and read code relevant information from patients clinical records, hospital correspondence and other sources into the practice computer system, working strictly in accordance with the practice notes summarising and read code protocols.
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